[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-160557-en":3,"doc-seo-160557-105":31,"detail-sidebar-cat-0-en-105":92},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":4,"category_id":11,"category_name":12,"doc_title":13,"doc_description":14,"doc_content":15,"file_id":16,"file_url":17,"file_type":18,"file_size":19,"view_count":20,"is_deleted":4,"is_public":21,"is_downloadable":21,"audit_status":21,"page_count":22,"language":23,"language_code":24,"site_id":25,"html_lang":24,"table_of_contents":26,"faqs":27,"seo_title":28,"seo_description":14,"update_tm":29,"read_time":30},160557,19241457091524,"Gelato","https://us-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c",8,"Research & Report","Research Workday Town Hall Agenda - September 12th, 2024","Research Workday Town Hall agenda for September 12, 2024, covering purchasing and effort certification operations. The session outlines the purchase order process, including requisition and purchase order closure, ensuring commitments and obligations are accurate, identifying open items, and reviewing aging and remaining obligations. It also details cost transfer documentation and PCA/PAA best practices. Logistics for FedEx deliveries, including temperature-sensitive handling, tracking, staging, delivery timelines, and missing information workflows, are included alongside effort certification status updates and review deadlines.","2  \nResearch Workday Town Hall Agenda  \nSeptember 12th, 2024  \n• Welcome  \n• Purchase Order Process  \n• Effort Certification  \n• PCA & PAA Best Practices  \n• Cost Transfer Documentation  \n• Q&A  \nPurchase Order Process  \nRequisition and Purchase Order Closure  \n•  \n•  \n•  \n•  \n•  \n•  \nEnsures Commitments and Obligations are Accurate  \nReport: CR Find Purchase Orders by  \nOrganization with Balance Report Includes Requisition and Purchase Order Number Identify Open Requisitions and  \nPurchase Orders No Longer Required  \n• Reviewing Aging of Purchase Order  \n• Review Remaining Obligations  \n• Goods Line = Quantity  \n• Service Line = Amount  \nSend Closure Request to:  \n[vumcencumbranceremoval@vumc.org](vumcencumbranceremoval@vumc.org)  \nInclude the Requisition and Purchase Order Number with Request  \n5  \nFedex Deliveries  \n| Logistics |  | •Locations\u003Cbr>•5 Buildings\u003Cbr>•Over 500 locations\u003Cbr>•Daily Averages\u003Cbr>•150 Packages\u003Cbr>•40% Temperature sensitive\u003Cbr>•10% with missing information.\u003Cbr>•Packages are not associated with POs\u003Cbr>•Some have University POs\u003Cbr>•Some are just deliveries |  |\n| --- | --- | --- | --- |\n| Employees |  | •2 temp employees\u003Cbr>•1 employee utilized from E. Warehouse Staff\u003Cbr>•Acts as a lead to help address delivery questions, missed deliveries, find missing package details |  |\n|  | Goals | •Temp Sensitive Packages delivered by 3:00 PM\u003Cbr>•All Deliveries by 5:00PM\u003Cbr>•Packages with missing address components find owner and deliver. Temp Sensity take priority.\u003Cbr>•Maintain customer satisfaction as equal to pervious FedEx deliveries. |  |\n|  |  |  |  |\n\n6  \nDELIVERY TIMELINE  \n10:00AM-11:30AM  \nSorting, Recording, and Staging packages. Temp Sensitive packages priority  \n12:00PM-3:00PM  \n3:00PM-5:00PM  \nDeliver all temp sensitive packages.  \nPackages with incomplete addresses attempt to find owner  \nDelivery Envelops, Non-Sensitive packages  \n7  \n1  \nFedEx arrival to dock sorts packages for Research or Clinical  \nResearch Packages average 150  \npackages a day  \n2 mins per package Transporting to subbasement. Review address, Record Tracking information, and staging.  \n2 mins per package  \nDelivery to each building. Finding the designated location, signature obtained.  \nTime given based on location, Travel time, complications receiving a signature.  \n5 mins per package  \n4  \nContinue to deliver non-temp packages.  \nReturn to Sub BasementConsolidate undeliverable package information and attempt to find owner.  \n10 Mins per package.  \n5  \nDeliver incomplete packages to locations  \nReceive FedEx Ground packages that were undeliverable and delivery to correct person.  \n10 mins per package  \n3  \n2  \nPackage Label Missing Information  \n8  \nPackage Label: All Data Complete  \n9  \nEffort Certification Updates  \nEffort Certification Status Update  \nEffort Certification Reviewers – Thank you for your persistence!  \n\n| Effort Cert Status as of 9-12-24 | % of Cert |\n| --- | --- |\n\nCERTIFIED 94%  \nCURRENTLY IN WORKFLOW 4%  \nCANCELLED, NOT ISSUED FOR PAA 2%  \nGrand Total  \n100%  \n• Deadline for completion of effort certification for this period was July 31, 2024  \n• Please let us know how we can help you wrap this up because it is time to issue  \nthe next Effort Certification for the period April 1 to June 30, 2024  \nTo expedite a PAA review, email [vumc.effort@vumc.org](vumc.effort@vumc.org)","cbCaih9C9eQMDv7Z","https://ap.wps.com/l/cbCaih9C9eQMDv7Z","pdf",2599132,3,1,37,"English","en",105,"# Purchase Order Process\n## Requisition and Purchase Order Closure\n## Aging Review and Remaining Obligations\n# FedEx Deliveries\n## Logistics Overview\n## Delivery Timeline\n## Label and Missing-Information Handling\n# Effort Certification Updates\n## Status Summary and Deadlines\n# Q&A","[{\"question\":\"What steps are included in the requisition and purchase order closure process?\",\"answer\":\"The agenda describes closing requisitions and purchase orders to ensure commitments and obligations are accurate, including reviewing aging, remaining obligations, and confirming goods vs. service line details.\"},{\"question\":\"How are FedEx deliveries handled for temperature-sensitive and incomplete-address packages?\",\"answer\":\"Temperature-sensitive packages receive priority, and incomplete-address packages trigger owner-finding attempts before delivery. The timeline specifies multiple delivery windows to complete both sensitive and non-sensitive shipments.\"},{\"question\":\"What is the current effort certification status and what deadlines apply?\",\"answer\":\"The agenda reports certified at 94%, currently in workflow at 4%, and cancelled/not issued for PAA at 2%, with a July 31, 2024 completion deadline for the period.\"}]","Research Workday Town Hall Agenda - September 12th, 2024 | PDF",1788068959,93,{"code":4,"msg":32,"data":33},"ok",{"site_id":25,"language":24,"slug":34,"title":13,"keywords":35,"description":14,"schema_data":36,"social_meta":87,"head_meta":89,"extra_data":91,"updated_unix":29},"research-workday-town-hall-agenda-september-12th-2024","",{"@graph":37,"@context":86},[38,54,69],{"@type":39,"itemListElement":40},"BreadcrumbList",[41,45,49,51],{"item":42,"name":43,"@type":44,"position":21},"https://docshare.wps.com","Home","ListItem",{"item":46,"name":47,"@type":44,"position":48},"https://docshare.wps.com/document/","Document",2,{"item":50,"name":12,"@type":44,"position":20},"https://docshare.wps.com/document/research-report/",{"item":52,"name":13,"@type":44,"position":53},"https://docshare.wps.com/document/research-workday-town-hall-agenda-september-12th-2024/160557/",4,{"url":52,"name":13,"@type":55,"author":56,"headline":13,"publisher":58,"fileFormat":61,"inLanguage":24,"description":14,"dateModified":62,"datePublished":63,"encodingFormat":61,"isAccessibleForFree":64,"interactionStatistic":65},"DigitalDocument",{"name":9,"@type":57},"Person",{"url":42,"name":59,"@type":60},"DocShare","Organization","application/pdf","2026-09-04","2026-08-30",true,{"@type":66,"interactionType":67,"userInteractionCount":20},"InteractionCounter",{"@type":68},"ViewAction",{"@type":70,"mainEntity":71},"FAQPage",[72,78,82],{"name":73,"@type":74,"acceptedAnswer":75},"What steps are included in the requisition and purchase order closure process?","Question",{"text":76,"@type":77},"The agenda describes closing requisitions and purchase orders to ensure commitments and obligations are accurate, including reviewing aging, remaining obligations, and confirming goods vs. service line details.","Answer",{"name":79,"@type":74,"acceptedAnswer":80},"How are FedEx deliveries handled for temperature-sensitive and incomplete-address packages?",{"text":81,"@type":77},"Temperature-sensitive packages receive priority, and incomplete-address packages trigger owner-finding attempts before delivery. The timeline specifies multiple delivery windows to complete both sensitive and non-sensitive shipments.",{"name":83,"@type":74,"acceptedAnswer":84},"What is the current effort certification status and what deadlines apply?",{"text":85,"@type":77},"The agenda reports certified at 94%, currently in workflow at 4%, and cancelled/not issued for PAA at 2%, with a July 31, 2024 completion deadline for the period.","https://schema.org",{"og:url":52,"og:type":88,"og:title":13,"og:site_name":59,"og:description":14},"article",{"robots":90,"canonical":52},"index,follow",{"doc_id":7,"site_id":25},{"code":4,"msg":5,"data":93},[94,98,102,106,111,116,121,124,129,132,136],{"id":21,"doc_module":4,"doc_module_name":47,"category_name":95,"show_sort_weight":96,"slug":97},"Story & Novel",90,"story-novel",{"id":48,"doc_module":4,"doc_module_name":47,"category_name":99,"show_sort_weight":100,"slug":101},"Literature",80,"literature",{"id":53,"doc_module":4,"doc_module_name":47,"category_name":103,"show_sort_weight":104,"slug":105},"Exam",70,"exam",{"id":107,"doc_module":4,"doc_module_name":47,"category_name":108,"show_sort_weight":109,"slug":110},5,"Comic",60,"comic",{"id":112,"doc_module":4,"doc_module_name":47,"category_name":113,"show_sort_weight":114,"slug":115},6,"Technology",50,"technology",{"id":117,"doc_module":4,"doc_module_name":47,"category_name":118,"show_sort_weight":119,"slug":120},7,"Healthcare",40,"healthcare",{"id":11,"doc_module":4,"doc_module_name":47,"category_name":12,"show_sort_weight":122,"slug":123},30,"research-report",{"id":125,"doc_module":4,"doc_module_name":47,"category_name":126,"show_sort_weight":127,"slug":128},9,"Religion & Spirituality",20,"religion-spirituality",{"id":127,"doc_module":4,"doc_module_name":47,"category_name":130,"show_sort_weight":127,"slug":131},"World Cup","world-cup",{"id":133,"doc_module":4,"doc_module_name":47,"category_name":134,"show_sort_weight":133,"slug":135},10,"Lifestyle","lifestyle",{"id":137,"doc_module":4,"doc_module_name":47,"category_name":138,"show_sort_weight":107,"slug":139},19,"General","general"]