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The document provides pre-hearing requirements for confidentiality, workspace setup, and the necessary technology for secure participation, including Zoom access and device readiness. It explains waiting-room admission, recommended Zoom settings such as Gallery View, camera and microphone handling, and how to manage interruptions, breaks, and technical issues. It also outlines post-hearing steps, including restricted deliberation in a separate meeting and available support from designated staff.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":35,"@type":76,"position":81},"https://docshare.wps.com/document/healthcare/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/remote-university-conduct-board-procedures-remote-hearing-instructions/429871/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/remote-university-conduct-board-procedures-remote-hearing-instructions/429871.png","ImageObject",300,407,{"name":92,"@type":93},"Miles","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-30","2026-09-29",true,{"@type":102,"interactionType":103,"userInteractionCount":81},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"What do I need before joining the remote hearing?","Question",{"text":112,"@type":113},"Use a private space without interruptions to maintain confidentiality. Have a computer with internet access, a headset or earbuds with a microphone, and a webcam (a phone or tablet with the Zoom app can also work). Ensure your device is fully charged, have a charger ready, and consider a backup device.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"How does admission work when I join the Zoom hearing?",{"text":117,"@type":113},"You will be placed in a waiting room and admitted as soon as possible. The process helps ensure only authorized participants access the meeting room, and admission may take a moment after you enter.",{"name":119,"@type":110,"acceptedAnswer":120},"What should I do during the hearing for questions, breaks, and technical problems?",{"text":121,"@type":113},"Use the chat feature to ask questions and include both designated staff so your question is answered. For breaks, request via chat or ask directly; mute your microphone and turn off your camera during breaks if suggested, and you may leave and rejoin after the break. 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If you have concerns about your ability to do this in your work from home environment, please contact Jean as soon as possible.  \n􀁸 You will need a computer with internet access, a headset or ear buds with a microphone, and a webcam. If your device has built in camera/speaker/microphones, these items will suffice.  \no If you do not have a computer available to you, a smart phone or tablet will also work, using the Zoom app.  \no Be sure your device is fully charged and have a charger at the ready (if using a laptop, smart phone, or tablet) .  \no It is a good idea to have a back-up device in case your main device encounters an issue during the hearing.  \n􀁸 Please review the “expectations and guidelines for remote hearings” document provided to students.  \nHearing Instructions:  \n􀁸 You will receive a secure Zoom link and password for the hearing in advance via email.  \nWhen you join, you will be placed in a waiting room and will be admitted to the hearing as soon as possible. The waiting room process allows us to ensure that only those individuals authorized to participate may have access to the meeting room. Please note: when you are admitted from the waiting room, it may take a second and may look like you’ve been kicked off Zoom but you will be placed into the meeting shortly.  \n􀁸 We suggest using Gallery View in Zoom in order to see all parties, advisors, board members, and witnesses. To enable Gallery View, toggle to the top right corner until you see a button that says either “speaker view” or “gallery view.” It will say “gallery view” if you are NOT using that setting. Click the button and it will turn-on the setting.  \no Parties are encouraged to use “speaker view” and we will be spotlighting the video of the UCB chair – this is the best way for them to focus their view on the board vs. the other party. When we turn on the spotlight feature, it will automatically place you in“speaker view” so you’ll want to return to “gallery view.”  \n􀁸 Turn on your camera but keep your microphone muted when you are not talking.  \n􀁸 The hearing will proceed as it would in person. The hearing will be recorded via Zoom.  \n􀁸 When the hearing begins, we will ask the reporting and responding parties to show us their space, and will ask that they do so after each break. This is so that we can best ensure only those who are party to the hearing as outlined in section 3.6.2 of the student handbook are present. You may be asked to do so as well, should the need arise. We appreciate your assistance with this.  \n􀁸 What to do when…  \no You have a question for Molly and Jean: please use the chat feature to chat with Molly and Jean – be sure to include BOTH of us so that we make sure your question is answered.  \no You need a break: either ask via chat or just ask. During breaks, we suggest muting your microphone and turning off your camera. You can also leave the meeting if you prefer and re-join at the end of the break.  \no Something happens to your connection/video/mic/etc.: Text or call Molly ASAP so that we may troubleshoot.  \nPost Hearing Instructions:  \n􀁸 Once the hearing concludes, the UCB will meet in a separate Zoom meeting to ensure nobody else has access to this meeting. The Zoom link will be provided at the conclusion of the hearing via email.  \n􀁸 The UCB will deliberate as we would in person – Molly and Jean will be available to troubleshoot and answer questions.","cbCaiht69qYCWxJl","https://ap.wps.com/l/cbCaiht69qYCWxJl","pdf",476233,"English","# Conduct Board Member\n## Pre-Hearing Instructions\n## Hearing Instructions\n## Post Hearing Instructions","[{\"question\":\"What do I need before joining the remote hearing?\",\"answer\":\"Use a private space without interruptions to maintain confidentiality. Have a computer with internet access, a headset or earbuds with a microphone, and a webcam (a phone or tablet with the Zoom app can also work). Ensure your device is fully charged, have a charger ready, and consider a backup device.\"},{\"question\":\"How does admission work when I join the Zoom hearing?\",\"answer\":\"You will be placed in a waiting room and admitted as soon as possible. The process helps ensure only authorized participants access the meeting room, and admission may take a moment after you enter.\"},{\"question\":\"What should I do during the hearing for questions, breaks, and technical problems?\",\"answer\":\"Use the chat feature to ask questions and include both designated staff so your question is answered. For breaks, request via chat or ask directly; mute your microphone and turn off your camera during breaks if suggested, and you may leave and rejoin after the break. If connection or audio/video issues occur, text or call the designated staff ASAP for troubleshooting.\"}]","Remote University Conduct Board Procedures - Remote Hearing Instructions | PDF",1790651389]