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The document explains when excess cost claims apply, which costs may be claimed for equipment, diagnostic and other services, and materials, and what must be followed for offsite programs and individual student expenditures. It provides ISBE form fields for program description and total cost reporting, then details the ADA-based excess cost reimbursement calculation and eligibility threshold.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":35,"@type":76,"position":81},"https://docshare.wps.com/document/healthcare/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/regular-orphanage-tuition-section-18-3-excess-cost-claim-instructions/534583/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/regular-orphanage-tuition-section-18-3-excess-cost-claim-instructions/534583.png","ImageObject",300,407,{"name":92,"@type":93},"River Wang","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-10","2026-10-10",true,{"@type":102,"interactionType":103,"userInteractionCount":44},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"What costs are eligible to be included in an excess cost claim?","Question",{"text":112,"@type":113},"Eligible costs include expenses for equipment, diagnostic and other services, or materials not part of the regular program or that exceed the regular program provided to other students served at the offsite program or regular attendance centers.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"What must be entered in the offsite program description section of ISBE Form 54-37?",{"text":117,"@type":113},"The form requires the offsite program name and address, counts of eligible students, total student attendance days, regular term session days, average daily attendance calculation, normal daily instruction time, staff credential information, and a brief description of the standard regular education program at the offsite location.",{"name":119,"@type":110,"acceptedAnswer":120},"How is excess cost reimbursement calculated for an individual student?",{"text":121,"@type":113},"Compute the program cost per student in ADA by dividing total offsite program expenditures (Item #9) by the number of students in ADA (Item #5). Then add any individual student costs. Reimbursable excess exists only if total attributable costs exceed 120% of the district’s per capita tuition charge; only a positive remainder is reimbursable.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},534583,1791688805,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":34,"category_name":35,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":44,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":81,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":39,"preview_page_count":4},1099514067438,"https://ap-avatar.wpscdn.com/avatar/100002539ee87300030?x-image-process=image/resize,m_fixed,w_180,h_180&k=1780474512215547542","REGULAR ORPHANAGE TUITION SECTION 18-3 EXCESS COST CLAIM INSTRUCTIONS  \nGENERAL INFORMATION  \nSection 18-3 of the School Code [105 ILCS 5/18-3] provides for the reimbursement to school districts of the cost of the regular program provided to the students described in that Section during both the regular and summer terms. It also provides for the reimbursement of excess costs incurred by a district that provides to such students services beyond those encompassed by the district’s regular term program.  \nExcess cost claims may be submitted with respect to costs incurred in the provision of equipment, diagnostic and other services, or materials that are not part of or that exceed the regular program provided to other students who are served in the district’s schools.  \nThese instructions must be followed to complete an excess cost claim for students who are served in a program that is provided solely on the premises of the facility where they reside or is otherwise physically separate (i.e. detention or correctional center) or for students who receive services not provided to other students in a regular school attendance center.  \nSPECIFIC INSTRUCTIONS – OFFSITE PROGRAMS  \nPROGRAM DESCRIPTION (ISBE Form 54-37)  \n1. Enter the name and address of the off-site program.  \n2. Enter the total number of eligible students who are served in the program regardless of the amount of time they were educated in the program. Note: this number cannot be greater than the number reported in Section I of the Regular Orphanage claim.  \n3. Enter the total days of attendance for students who were served in the program.  \n4. Enter the total days the program was in session for the regular term.  \n5. Compute the average daily attendance by dividing the total days of attendance for students served in the program by the total days the program was in session  \n(e.g. 3,475 / 174 = 19.97) .  \n6. Enter the normal daily instruction time for the program offered (e.g. 8:30 – 3:00) .  \n7. All staff must be properly credentialed to teach regular education classes for which they have been employed. Please provide the name, certificate number and assignment  \n(e.g. certified teacher, social worker, psychologist etc.) for each staff person providing services in the regular program.  \n8. Enter a brief description of the standard regular education program provided at the offsite location. Please indicate any services that are different from those provided in the district’s regular attendance centers.  \nTOTAL PROGRAM COST REPORT (ISBE Form 54-37A)  \n9. Enter the total expenditures applicable for all students served in the offsite program. These costs must be based and supported by the Illinois Program Accounting Manual and be auditable for the site served.  \nIMPORTANT:  \nDO NOT include expenditures applicable to individual students.  \nDO NOT enter expenditures applicable to excess costs only as this will jeopardize reimbursement. The regular formula (i.e. ADA multiplied by 1.2 of the district per capita tuition charge) will be deducted from the total expenditures reported in order to compute the excess costs.  \nSPECIFIC INSTRUCTIONS – EXCESS COST EXPENDITURES  \nThese instructions must be followed to report expenditures for individual students who incur costs for equipment, diagnostic and other services, or materials that are not part of or that exceed the regular program provided to other students who are served at an offsite program OR in the district’s regular attendance centers.  \nINDIVIDUAL STUDENT COSTS (ISBE 54-37B)  \n1. Enter site location for the student.  \n2. Enter the name and birth date for the student.  \n3. Enter a brief description of the individual services received by the student that are unique and not included as part of the regular program and intensity amount.  \n4. Enter the total number of hours the service was provided and total cost for the student.  \nExample:  \nsocial work services  \n\n| Site Location | Student Name | Birth\u003Cbr>Date | Description | A","cbCaijcsY1UmudF9","https://ap.wps.com/l/cbCaijcsY1UmudF9","pdf",13914,"English","# General Information\n# Specific Instructions - Offsite Programs\n## Program Description (ISBE Form 54-37)\n## Total Program Cost Report (ISBE Form 54-37A)\n## Specific Instructions - Excess Cost Expenditures\n## Individual Student Costs (ISBE 54-37B)\n# Excess Cost Reimbursement Calculation","[{\"question\":\"What costs are eligible to be included in an excess cost claim?\",\"answer\":\"Eligible costs include expenses for equipment, diagnostic and other services, or materials not part of the regular program or that exceed the regular program provided to other students served at the offsite program or regular attendance centers.\"},{\"question\":\"What must be entered in the offsite program description section of ISBE Form 54-37?\",\"answer\":\"The form requires the offsite program name and address, counts of eligible students, total student attendance days, regular term session days, average daily attendance calculation, normal daily instruction time, staff credential information, and a brief description of the standard regular education program at the offsite location.\"},{\"question\":\"How is excess cost reimbursement calculated for an individual student?\",\"answer\":\"Compute the program cost per student in ADA by dividing total offsite program expenditures (Item #9) by the number of students in ADA (Item #5). Then add any individual student costs. Reimbursable excess exists only if total attributable costs exceed 120% of the district’s per capita tuition charge; only a positive remainder is reimbursable.\"}]","REGULAR ORPHANAGE TUITION SECTION 18-3 EXCESS COST CLAIM INSTRUCTIONS | PDF",1791598655]