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The role is full time (37 hours/week) on a two-year local contract with possible extension, starting 1 September 2023 or soon thereafter. Responsibilities cover reception access control, guest and customer support, phone call screening, mail and document handling, daily administrative coordination, office maintenance, supplies and inventory, building management coordination, hotel bookings, and ad hoc administrative tasks. Applicants must meet education and experience requirements, be fluent in English and Bahasa Indonesia, and have strong MS Office skills, accuracy, and the ability to prioritize under tight timelines. Applications close 30 June 2023.","Vacancy  \nRECEPTIONIST AND ADMINISTRATIVE OFFICER Embassy of Denmark in Jakarta  \nPosition: Receptionist and Administrative Officer  \nType of employment: Full time, 37 hours week, employment for two-year contract with  \npossibility of extension on a local contract.  \nStarting date: 1 September 2023 or soon thereafter  \nLocation: Danish Embassy in Jakarta, Menara Rajawali, 25th Floor, Jl. DR  \nIde Anak Agung Gde Agung , Kawasan Mega Kuningan , Jakarta 12950  \nDeadline for application: 30 June 2023  \nDo you thrive in an active and dynamic workspace that gives you all the responsibility you can handle?  \nAre you proactive and do you possess excellent organisational, social and communication skills?  \nCan you juggle several enquiries, at the same time be meticulous, and pay attention to detail?  \nThen YOU might be our new colleague. The Embassy of Denmark is looking for a Receptionist and Administrative Officer with experience from other foreign embassies or international organisations.  \nThe Embassy of Denmark is a high-paced and dynamic Embassy that offers an informal and flexible working environment. We are ambitious with a clear goal of delivering results and boosting Denmark’s relationship with Indonesia. You will be involved in many different activities ranging from secretarial support, logistical preparation of high level ministerial and delegation visits to assisting in organizing and arranging seminars, conferences, public diplomacy and cultural activities.  \nKey responsibilities include but are not limited to:  \n􀁸 Manage the Reception, exercising access control procedures and attend to guests and customers.  \n􀁸 Answer, screen and transfer incoming phone calls. Answer queries on general information about Denmark.  \n􀁸 Receive mail/documents and manage contact to courier services.  \n􀁸 Daily administrative affairs, including office maintenance coordination, office supplies, inventory, Holiday Matrix etc.  \n􀁸 Contact with Building Management  \n􀁸 Hotel bookings  \n􀁸 Ad hoc administrative issues  \nQualifications and competences required:  \n􀁸 Bachelor’s degree or above  \n􀁸 Minimum 2 years of working experience as a Receptionist or Administrative Assistant  \n􀁸 Proven track record of working with foreign missions or international organisations / companies  \n􀁸 Fluency in written and spoken English and Bahasa Indonesia  \n􀁸 Proficiency in MS Outlook, Word, Excel, PowerPoint  \n􀁸 Willingness and ability to take personal ownership and responsibility  \n􀁸 A strong sense of accuracy and attention to detail  \n􀁸 Ability to handle stressful situations and prioritize multiple projects within tight timelines  \n􀁸 A positive, open-minded and pro-active approach to new and varying tasks  \n􀁸 Team player, well organized, responsible, flexible and loyal  \n􀁸 Excellent planning and organizational skills  \nWhat we offer:  \nThe Embassy is offering a two-year contract with the possibility of extension in accordance with regulations for local staff at the Embassy of Denmark in Jakarta. The salary will consist of a base salary, allowances reflecting the candidate’s level of qualifications and functions in addition to a possible performance based bonus.  \nWe would like you to start at 1st September 2023 or soon thereafter (subject to security approval) .  \nApplication and recruitment process:  \nPlease send your application,(cover letter, photo , CV and recommendations-no other documents required) by e-mail to: Embassy of Denmark, E-mail: [jktambvacancy@um.dk](jktambvacancy@um.dk)marked ’ [Applicant Name] -Receptionist and Admin. Officer’ by Close of business Friday 30 June 2023.  \nThe Embassy is obliged to follow EU-rules of handling personal information (GDPR) when we receive and process job applications. Our processing of personal information will rely on your consent (art. 6, no. 1 litra a) . Please read the privacy policy of the Danish Ministry of Foreign Affairs before applying ( [https://um.dk/en/about-us/organisation/contact](https://um.dk/en/about-us/","cbCaifNXQnjeCqpi","https://ap.wps.com/l/cbCaifNXQnjeCqpi","pdf",201580,7,1,3,"English","en",105,"# Position Overview\n## Key Responsibilities\n## Qualifications and Competences Required\n## Employment Terms and Benefits\n## Application and Recruitment Process","[{\"question\":\"What is the work schedule and contract length for this position?\",\"answer\":\"The position is full time, 37 hours per week, offered as a two-year contract with the possibility of extension under local staff regulations.\"},{\"question\":\"What are the main responsibilities of the Receptionist and Administrative Officer?\",\"answer\":\"The role manages reception and access control, answers and transfers phone calls, provides general information on Denmark, handles mail and courier coordination, supports daily administrative affairs such as office supplies and inventory, coordinates with building management and hotel bookings, and manages ad hoc administrative issues.\"},{\"question\":\"What requirements must applicants meet?\",\"answer\":\"Applicants need a bachelor’s degree or above, at least 2 years of relevant experience, proven experience with foreign missions or international organizations/companies, fluency in written and spoken English and Bahasa Indonesia, and proficiency in MS Outlook, Word, Excel, and PowerPoint. They must also show strong accuracy, organizational skills, and the ability to handle stressful situations and multiple priorities.\"}]",1783380185,{"code":4,"msg":30,"data":31},"ok",{"site_id":25,"language":24,"slug":32,"title":13,"keywords":33,"description":14,"schema_data":34,"social_meta":85,"head_meta":87,"extra_data":89,"updated_unix":28},"receptionist-and-administrative-officer-vacancy-danish-embassy-jakarta","",{"@graph":35,"@context":84},[36,52,67],{"@type":37,"itemListElement":38},"BreadcrumbList",[39,43,47,49],{"item":40,"name":41,"@type":42,"position":21},"https://docshare.wps.com","Home","ListItem",{"item":44,"name":45,"@type":42,"position":46},"https://docshare.wps.com/document/","Document",2,{"item":48,"name":12,"@type":42,"position":22},"https://docshare.wps.com/document/research-report/",{"item":50,"name":13,"@type":42,"position":51},"https://docshare.wps.com/document/receptionist-and-administrative-officer-vacancy-danish-embassy-jakarta/43345/",4,{"url":50,"name":13,"@type":53,"author":54,"headline":13,"publisher":56,"fileFormat":59,"inLanguage":24,"description":14,"dateModified":60,"datePublished":61,"encodingFormat":59,"isAccessibleForFree":62,"interactionStatistic":63},"DigitalDocument",{"name":9,"@type":55},"Person",{"url":40,"name":57,"@type":58},"DocShare","Organization","application/pdf","2026-07-16","2026-07-06",true,{"@type":64,"interactionType":65,"userInteractionCount":20},"InteractionCounter",{"@type":66},"ViewAction",{"@type":68,"mainEntity":69},"FAQPage",[70,76,80],{"name":71,"@type":72,"acceptedAnswer":73},"What is the work schedule and contract length for this position?","Question",{"text":74,"@type":75},"The position is full time, 37 hours per week, offered as a two-year contract with the possibility of extension under local staff regulations.","Answer",{"name":77,"@type":72,"acceptedAnswer":78},"What are the main responsibilities of the Receptionist and Administrative Officer?",{"text":79,"@type":75},"The role manages reception and access control, answers and transfers phone calls, provides general information on Denmark, handles mail and courier coordination, supports daily administrative affairs such as office supplies and inventory, coordinates with building management and hotel bookings, and manages ad hoc administrative issues.",{"name":81,"@type":72,"acceptedAnswer":82},"What requirements must applicants meet?",{"text":83,"@type":75},"Applicants need a bachelor’s degree or above, at least 2 years of relevant experience, proven experience with foreign missions or international organizations/companies, fluency in written and spoken English and Bahasa Indonesia, and proficiency in MS Outlook, Word, Excel, and PowerPoint. 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