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Workplace Conduct & Ethics Page 01  \n1.1. Code of Conduct Page 02  \n1.2. Customer Service Standards and Guidelines Page 05  \n1.3. Appearance Policy Page 07  \n1.4. Uniform Policy Page 10  \n1.5. Workplace Cleanliness Policy Page 12  \n1.6. Social Media Policy Page 14  \n1.7. Gift Policy Page 17  \n1.8. Additional Employment Disclosure Policy Page 19  \n1.9. Personal Relationships and Nepotism Policy Page 22  \n1.10. Prohibited Political Activity in the Workplace Page 25  \n1.11. Workplace Theft and Misappropriation Policy Page 27  \n1.12. Workplace Recording and Surveillance Policy Page 30  \n1.13. Purchases of Gift Cards Prohibited Page 33  \n1.14. Access to and Video Recording of City Resources by Outside Parties Page 35  \n1.15. Service on Ext. Boards, Commissions, & Elected-Appointed Positions Page 37  \n2. Equity, Respect, & Employee Rights Page 39  \n2.1. Diversity, Equity, Equality, and Opportunity Policy Page 40  \n2.2. Non-Discrimination and Anti-Harassment Policy Page 42  \n2.3. ADA & Reasonable Accommodation Policy Page 46  \n2.4. Open Door Policy Page 49  \n2.5. Whistleblower-Anti-Retaliation Policy Page 52  \n2.6. Employee Reporting and HR Hotline Page 54  \n2.7. Sexual Orientation and Gender Identity Policy Page 57  \n2.8. Sexual Misconduct Policy Page 60  \n2.9. Animals in the Workplace Policy Page 63  \n2.10. Non-Discrimination Grievance Procedure Page 66  \n3. Governance & Policy Administration Page 70  \n3.1. Personnel Records Retention and Disposition Guidelines Page 71  \n3.2. City Records Management Policy Page 76  \n3.3. Job Request & Modification Policy Page 81  \n3.4. Hiring Policy Page 84  \n3.5. Criminal Background Disqualification Policy Page 89  \n3.6. Arrest Notification Policy Page 93  \n3.7. Student Interns-Paid and Unpaid Page 95  \n3.8. Reemployment of Retirees Page 97  \n3.9. Employee ID Badge Policy Page 99  \n3.10. Employee Travel Policy Page 102  \n3.11. Employee Evaluation Policy Page 108  \n3.12. City Hall Parking Policy Page 112  \n3.13. Parking Reimbursement Policy Page 114  \n3.14. Provisional Appointments Page 116  \n4. Time, Pay, & Work Schedules Page 118  \n4.1. Attendance Notification Policy Page 119  \n4.2. Timeclock Policy Page 122  \n4.3. Sick Time Abuse Policy Page 124  \n4.4. Telecommuting Policy Page 126  \n4.5. Out of Rank Compensation Page 130  \n4.6. Leave of Absence Policy Page 132  \n4.7. Bereavement Policy Page 140  \n4.8. Non-Union Sick Bank Time Donation Policy Page 143  \n4.9. Paid Time Off Policy Page 147  \n4.10.Pay Schedule-Deductions Policy Page 153  \n5. Information Technology & Digital Resources Page 156  \n5.1. Information Systems and Security Policy Page 157  \n5.2. Laptop Computer and Mobile Device Policy Page 152  \n5.3. Remote Access Virtual Private Network (VPN) Policy Page 165  \n5.4. Personal Wireless Devices Page 169  \n5.5. Email Use Policy Page 171  \n5.6. Electronic Signature Policy Page 173  \n5.7. Artificial Intelligence (AI) Policy Page 176  \n6. Discipline Policy Page 180  \n7. Health, Safety, & Risk Management Page 188  \n7.1. HIPAA Policy Page 189  \n7.2. Smoke-Free Workplace Policy Page 192  \n7.3. Drug & Alcohol-Free Workplace Policy Page 194  \n7.4. Recovery-Friendly Workplace Policy Page 197  \n7.5. Vaccination Policy Page 200  \n7.6. Workplace Violence Policy Page 201  \n7.7. Weapons in the Workplace Page 203  \n7.8. Personal Protective Equipment (PPE) Page 205  \n7.9. Accidental Disability Pension Application Page 213  \n7.10. Accident, Injury, and Illness Reporting Policy Page 215  \n8. Vehicles & Vehicle Safety Page 218  \n8.1. Drivers’ License Verification Policy Page 219 ","cbCaiuIFYDMGyErh","https://ap.wps.com/l/cbCaiuIFYDMGyErh","pdf",18645847,321,"English","# Welcome to the City of Providence\n# Preamble: Disclaimer | At-Will Statement\n# Providence Ethics Guide\n# 1. Workplace Conduct & Ethics\n## 1.1. Code of Conduct\n## 1.2. Customer Service Standards and Guidelines\n## 1.3. Appearance Policy\n## 1.4. Uniform Policy\n## 1.5. Workplace Cleanliness Policy\n## 1.6. Social Media Policy\n## 1.7. Gift Policy\n## 1.8. Additional Employment Disclosure Policy\n## 1.9. Personal Relationships and Nepotism Policy\n## 1.10. Prohibited Political Activity in the Workplace\n## 1.11. Workplace Theft and Misappropriation Policy\n## 1.12. Workplace Recording and Surveillance Policy\n## 1.13. Purchases of Gift Cards Prohibited\n## 1.14. Access to and Video Recording of City Resources by Outside Parties\n## 1.15. Service on Ext. Boards, Commissions, & Elected-Appointed Positions\n# 2. Equity, Respect, & Employee Rights\n## 2.1. Diversity, Equity, Equality, and Opportunity Policy\n## 2.2. Non-Discrimination and Anti-Harassment Policy\n## 2.3. ADA & Reasonable Accommodation Policy\n## 2.4. Open Door Policy\n## 2.5. Whistleblower-Anti-Retaliation Policy\n## 2.6. Employee Reporting and HR Hotline\n## 2.7. Sexual Orientation and Gender Identity Policy\n## 2.8. Sexual Misconduct Policy\n## 2.9. Animals in the Workplace Policy\n## 2.10. Non-Discrimination Grievance Procedure\n# 3. Governance & Policy Administration\n## 3.1. Personnel Records Retention and Disposition Guidelines\n## 3.2. City Records Management Policy\n## 3.3. Job Request & Modification Policy\n## 3.4. Hiring Policy\n## 3.5. Criminal Background Disqualification Policy\n## 3.6. Arrest Notification Policy\n## 3.7. Student Interns-Paid and Unpaid\n## 3.8. Reemployment of Retirees\n## 3.9. Employee ID Badge Policy\n## 3.10. Employee Travel Policy\n## 3.11. Employee Evaluation Policy\n## 3.12. City Hall Parking Policy\n## 3.13. Parking Reimbursement Policy\n## 3.14. Provisional Appointments\n# 4. Time, Pay, & Work Schedules\n## 4.1. Attendance Notification Policy\n## 4.2. Timeclock Policy\n## 4.3. Sick Time Abuse Policy\n## 4.4. Telecommuting Policy\n## 4.5. Out of Rank Compensation\n## 4.6. Leave of Absence Policy\n## 4.7. Bereavement Policy\n## 4.8. Non-Union Sick Bank Time Donation Policy\n## 4.9. Paid Time Off Policy\n## 4.10. Pay Schedule-Deductions Policy\n# 5. Information Technology & Digital Resources\n## 5.1. Information Systems and Security Policy\n## 5.2. Laptop Computer and Mobile Device Policy\n## 5.3. Remote Access Virtual Private Network (VPN) Policy\n## 5.4. Personal Wireless Devices\n## 5.5. Email Use Policy\n## 5.6. Electronic Signature Policy\n## 5.7. Artificial Intelligence (AI) Policy\n# 6. Discipline Policy\n# 7. Health, Safety, & Risk Management\n## 7.1. HIPAA Policy\n## 7.2. Smoke-Free Workplace Policy\n## 7.3. Drug & Alcohol-Free Workplace Policy\n## 7.4. Recovery-Friendly Workplace Policy\n## 7.5. Vaccination Policy\n## 7.6. Workplace Violence Policy\n## 7.7. Weapons in the Workplace\n## 7.8. Personal Protective Equipment (PPE)\n## 7.9. Accidental Disability Pension Application\n## 7.10. Accident, Injury, and Illness Reporting Policy\n# 8. Vehicles & Vehicle Safety\n## 8.1. Drivers’ License Verification Policy\n## 8.2. Commercial Motor Vehicle Driver Policy and Program\n## 8.3. Vehicle Use Policy\n## 8.4. Vehicle/Equipment Incident Reporting Policy\n# 9. Department Specific & Special Operations\n## 9.1. Adverse Weather Policy\n## 9.2. Adverse Public Health Events Policy\n## 9.3. Essential and Emergency Staffing Policy\n## 9.4. Winter Operations Policy\n## 9.5. Teller Over-Short Policy\n# Appendix A: Glossary\n# Appendix B: Employee Forms & Resources","[{\"question\":\"What does the manual set out regarding workplace ethics and conduct?\",\"answer\":\"It establishes standards for conduct and ethics, including the Code of Conduct, customer service expectations, appearance and uniform rules, cleanliness, social media, gifts, disclosures, nepotism, political activity, theft, and recording/surveillance rules.\"},{\"question\":\"How does the manual address equity, respect, and employee reporting rights?\",\"answer\":\"It defines policies for diversity, equity and opportunity, non-discrimination and anti-harassment, ADA and reasonable accommodation, open door access, whistleblower anti-retaliation, HR hotline reporting, and specific misconduct and grievance procedures.\"},{\"question\":\"Which areas of health, safety, technology, and vehicles are covered?\",\"answer\":\"It includes health and safety policies such as HIPAA, smoke-free and drug/alcohol-free workplaces, recovery-friendly standards, vaccinations, workplace violence and weapons rules, PPE, and incident reporting. It also covers IT security and email/electronic signatures and AI policy, plus vehicle safety rules and incident reporting for equipment and vehicles.\"}]","Providence Workplace Policy Manual - Effective April 1st, 2026 | PDF",809]