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Requirements cover As-Built and Record drawings, close-out forms for A/E and contractors, and regular communication through pre-construction and progress meetings. The contractor must maintain site As-Built records, complete and sign the project close-out checklist, and prepare archive-library documentation including PDFs, binder materials, and approved submittals. The architect/engineer must verify received documents, incorporate As-Built into record drawings, and coordinate the 11-month warranty inspection.",{"@graph":69,"@context":114},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/project-close-out-instructions/648353/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/project-close-out-instructions/648353.png","ImageObject",300,407,{"name":92,"@type":93},"Mafia Boss","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-30","2026-10-23",true,{"@type":102,"interactionType":103,"userInteractionCount":29},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108],{"name":109,"@type":110,"acceptedAnswer":111},"How do Architect/Engineer responsibilities differ in the close-out process?","Question",{"text":112,"@type":113},"The architect/engineer must complete and sign the project close-out checklist, confirm contractor documents are received and accurate, incorporate contractor As-Built drawings into record drawings, and ensure appropriate warranty inspection scheduling.","Answer","https://schema.org",{"og:url":83,"og:type":116,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":118,"canonical":83},"index,follow",{"doc_id":120,"site_id":62},648353,1792793205,{"code":4,"msg":5,"data":123},{"doc_id":120,"user_id":124,"nickname":92,"user_avatar":125,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":126,"file_id":127,"file_url":128,"file_type":129,"file_size":130,"view_count":29,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":14,"language":131,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":132,"faqs":133,"seo_title":134,"seo_description":67,"update_tm":121,"read_time":24},962090760730,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","UNIVERSITY OF TOLEDO FACILITIES AND CONSTRUCTION  \nProject Close-out Instructions  \nThe University of Toledo requires As-Built / Record documents and other related project documentation for each renovation and construction project. Documents not delivered in the required format or incomplete will be returned and the project close-out delayed.  \nPre-Construction Meeting  \nThese instructions shall be distributed at the Pre-Construction Meeting and discussed by the University Project Manager, Associate, and Contractor.  \nConstruction  \nThe Contractor shall maintain a set of As-Built drawings on site and note changes as they occur throughout the project. Do not wait until the project is complete to create As-Built Drawings.  \nAs-Built Drawings definition: Changes marked on the Conformed Set of drawings by the Contractor indicating differences in actual construction from the conformed drawings due to differing field conditions, change orders, finish modifications, etc.  \nConstruction Progress Meetings  \nEngage in regular discussions regarding changes and As-Built recording. Before Substantial Completion, while regular construction progress meetings are still taking place, discuss the closeout process and responsibilities to ensure a smooth closeout process.  \nClose-out Forms & Documents  \nClose-out forms and documents for A/E and Contractors can be found on the UToledo Website at  \n[https://www.utoledo.edu/facilities/planning-design-construction/construction-forms-and-documents.html](https://www.utoledo.edu/facilities/planning-design-construction/construction-forms-and-documents.html)  \nand  \n[https://www.utoledo.edu/facilities/planning-design-construction/achitect-and-engineer-forms-and](https://www.utoledo.edu/facilities/planning-design-construction/achitect-and-engineer-forms-and)documents. html  \nClose-out Document Chain of Custody  \nContractor A/E  \nUToledo  \nProject Manager  \nAll documentation shall be complete and accurate prior to transmitting to subsequent party.  \nCo  \nResponsibilities  \nConrtactor  \nArchitect / Engineer  \n• Contractor  \no Complete and sign all applicable documents listed on Project Close-out Checklist.  \n▪ All boxes in the Contractor column shall be marked with either ✔ or n/a. Discuss items marked “n/a” with UToledo Project manager prior to submitting for A/E review and approval.  \n▪  Schedule Warranty Inspection Date (11 month Walk-Thru) with Architect / Engineer and UToledo Project Manager.  \no Documentation required for Facilities Archive Library.  \n▪ As-Built Drawings (PDF)  \n• Full Set , file name: Job Number_Job Name_As-Built (Ex. 1130-21-243_Research Labs (BO)_As-Built)  \n• Individual Sheets , files named: Sheet Name_ Sheet Title (Ex: A5 .15_Wall Sections)  \n▪ Binders and Supplemental Materials (O&M manuals, Warranty info. , etc. )  \n• Hard Copy (Paper), Binder outside cover must include the following:  \nUToledo Project Name; UToledo Project Number; Contractor’s Name;  \nDate of Submission. Include a Table of Contents within binder.  \n• PDF, must mirror organization and content of the hard copy.  \n▪ Approved Submittals, PDF, organized by trade.  \no Transmit all Close-out documents, As-Built Drawings, O&M manuals, Warranty Information, binders, etc. to Architect / Engineer for review and approval.  \nAll Closeout documents, hard copy and digital (electronic), must clearly display the University’s Project Name and Project Number.  \n• Architect / Engineer  \no Complete and sign the Project Close-out Checklist and all associated documents.  \n▪ Ensure all applicable Contractor documents have been received and are accurate.  \n▪ All boxes in the A/E column shall be marked with either ✔ or n/a. Discuss items marked“n/a” with UToledo Project manager.  \n▪  Schedule Warranty Inspection Date (11 month Walk-Thru) with Contractor and UToledo Project Manager.  \no Incorporate Contractor Provided As-Built Drawings into the Record Drawings  \n▪  Record Drawings definition: All changes from Conformed Drawings as a resu","cbCaih1KVPyMYeqb","https://ap.wps.com/l/cbCaih1KVPyMYeqb","pdf",267705,"English","# Project Close-out Instructions\n## Pre-Construction Meeting\n## Construction and As-Built Drawings\n## Construction Progress Meetings and Close-out Responsibilities\n## Close-out Forms & Documents\n## Close-out Document Chain of Custody\n## Contractor Responsibilities\n## Architect / Engineer Responsibilities\n## Facilities Archive Library Documentation\n## Final Submittal and Review Process","[{\"question\":\"How do Architect/Engineer responsibilities differ in the close-out process?\",\"answer\":\"The architect/engineer must complete and sign the project close-out checklist, confirm contractor documents are received and accurate, incorporate contractor As-Built drawings into record drawings, and ensure appropriate warranty inspection scheduling.\"}]","Project Close-out Instructions | PDF"]