[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-0-en-105":3,"doc-seo-269565-105":59,"doc-detail-269565-en":130},{"code":4,"msg":5,"data":6},0,"success",[7,13,18,23,28,33,38,43,48,51,55],{"id":8,"doc_module":4,"doc_module_name":9,"category_name":10,"show_sort_weight":11,"slug":12},1,"Document","Story & Novel",90,"story-novel",{"id":14,"doc_module":4,"doc_module_name":9,"category_name":15,"show_sort_weight":16,"slug":17},2,"Literature",80,"literature",{"id":19,"doc_module":4,"doc_module_name":9,"category_name":20,"show_sort_weight":21,"slug":22},4,"Exam",70,"exam",{"id":24,"doc_module":4,"doc_module_name":9,"category_name":25,"show_sort_weight":26,"slug":27},5,"Comic",60,"comic",{"id":29,"doc_module":4,"doc_module_name":9,"category_name":30,"show_sort_weight":31,"slug":32},6,"Technology",50,"technology",{"id":34,"doc_module":4,"doc_module_name":9,"category_name":35,"show_sort_weight":36,"slug":37},7,"Healthcare",40,"healthcare",{"id":39,"doc_module":4,"doc_module_name":9,"category_name":40,"show_sort_weight":41,"slug":42},8,"Research & Report",30,"research-report",{"id":44,"doc_module":4,"doc_module_name":9,"category_name":45,"show_sort_weight":46,"slug":47},9,"Religion & Spirituality",20,"religion-spirituality",{"id":46,"doc_module":4,"doc_module_name":9,"category_name":49,"show_sort_weight":46,"slug":50},"World Cup","world-cup",{"id":52,"doc_module":4,"doc_module_name":9,"category_name":53,"show_sort_weight":52,"slug":54},10,"Lifestyle","lifestyle",{"id":56,"doc_module":4,"doc_module_name":9,"category_name":57,"show_sort_weight":24,"slug":58},19,"General","general",{"code":4,"msg":60,"data":61},"ok",{"site_id":62,"language":63,"slug":64,"title":65,"keywords":66,"description":67,"schema_data":68,"social_meta":123,"head_meta":125,"extra_data":127,"updated_unix":129},105,"en","practicum-claims-the-new-process","Practicum Claims -The New Process","","Practicum Claims outlines a new workflow for schools and preschools to submit supervision and coordination claims for student teachers through the HR Management Information System claims module in Eduportal. Claims are made only after supervision days are completed and confirmed via endorsed site records and sign-in registers. It also describes DECD cost recovery using month-end deductions from RES accounts, generating HRS reports, and invoicing universities, including recommended end-of-term timing and practical data-entry guidance such as copy-based claim submissions.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/practicum-claims-the-new-process/269565/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/practicum-claims-the-new-process/269565.png","ImageObject",300,407,{"name":92,"@type":93},"Logic","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-30","2026-09-15",true,{"@type":102,"interactionType":103,"userInteractionCount":29},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"When can schools submit practicum supervision and coordination claims?","Question",{"text":112,"@type":113},"Claims can only be made once the supervision day(s) are completed and confirmed using site records and sign-in registers endorsed by the supervising teacher and coordinator.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"How is a teacher’s supervision allowance claim entered and approved?",{"text":117,"@type":113},"The delegated school officer enters the claim in the DECD online claims module in Eduportal using confirmed data, and the claim is approved by the principal or delegated approver.",{"name":119,"@type":110,"acceptedAnswer":120},"How does DECD recover costs from universities and what report supports invoicing?",{"text":121,"@type":113},"At month end, the total amount DECD paid to teachers who claimed supervision allowances is deducted from the school/preschool RES account. A report can be generated in HRS after payroll processing, and the information is used to invoice each university to recover the deducted amount.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},269565,1790727474,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":29,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":14,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":24,"preview_page_count":4},1099513958762,"https://ap-avatar.wpscdn.com/avatar/1000023916a998db790?x-image-process=image/resize,m_fixed,w_180,h_180&k=1784791008015729253","Practicum Claims -The New Process  \nSchools/preschools will be responsible for submitting supervision and coordination claims through the claims on line module in HR Management Information System, accessed through Eduportal. Claims can only be made once supervision day(s) are completed and confirmed using site records and registers1 that have been endorsed by the supervising teacher and coordinator.  \nPART ONE: Online claims – teachers are paid allowances  \n1  \nA teacher supervises / coordinates a student teacher (pre service teacher) whois completing a required placement day as their teaching qualification  \n2  \nSupervision and coordination is confirmed by site based placement coordinator  \nweekly or fortnightly  \nusing  \n􀁸 site records and  \n􀁸 sign in registers  \n3  \nThe delegated school officer enters the claim for supervision allowances on the DECD on line claims module in Eduportal, using confirmed data, on behalf of the teacher  \n4  \nThe claim is approved by the principal or delegated approver. This process should be completed frequently once the supervision has occurred (weekly or fortnightly)  \n5  \nThe claim enters the Valeo system for payment to teachers through payroll services in the next pay run if submitted & approved before 2pm on Thursday of the non-pay week  \n6  \nAll claims data that has been entered by the school remains available in the online system. It is not archived or removed.  \nPART TWO: DECD and schools-recovering costs and invoicing  \nDECD is currently managing over 25 000 claims from teachers for ‘student teacher’ supervision each year from South Australian universities. These placements have been arranged and agreed as local decisions between the schools and universities and many are now being agreed and extended to interstate universities.  \nTo support the local management of arrangements between universities and DECD, sites will now have a role in recovering the costs associated with DECD paying teachers the supervision and coordination allowances from the universities once the teachers have been paid. This will support local management practices and decisions related to future arrangements and opportunities to work with university partners.  \n1  \nAt the end of each month the total amount that DECD has paid to teachers who have claimed supervision allowances, and been paid, will be deducted from the school/preschool RES account.  \n2  \nA report can be generated in HRS by the site leader or delegated officer once teachers’ payments have been processed through payroll services.  \n3  \nThis report will provide the information required by site administrators to generate an invoice that should be sent to each university to recover the amount that has been deducted from the RES account.  \n1  \nSite Records & Registers -Exemplars of record and registers sheets for ‘student teachers’ will be available on the DECD website from April 28 2014  \n\n| 4\u003Cbr>Frequency of invoicing\u003Cbr>It is recommended that the invoicing process is done oncat the end of term to allow fo any adjustments and late claims to be considered* | e r |  |\n| --- | --- | --- |\n|  | Inv\u003Cbr>(se | oicing information e below) |\n\nJune 2014  \nIdeas to support the process  \n1. Enter student teacher details when student teacher placements are confirmed between each university and site. Then this information will be in the system for when you are ready to enter the practicum claims. ( Fact Sheet 5D: Adding and Maintaining Student Teacher Details)  \n2. Invoicing universities – When ready to invoice please raise against revenue account (R-ZOJ-6868) and the GST holding account (L-ZZZ-3515) with GST coding: GO1 . If assistance is required please contact the Site Financial Support Team on 1800 100 191.  \n*During Term 3 invoicing at the end of term is strongly recommended as some years the allowances are adjusted following direction by the Industrial Relations Commission of South Australia. If there is an adjustment, end of term invoicing will overcome further","cbCairbWyQGDT4uo","https://ap.wps.com/l/cbCairbWyQGDT4uo","pdf",454963,"English","# Online claims – teachers are paid allowances\n## Supervision and coordination confirmation\n## Claim entry and approval\n## Payment processing and system retention\n# DECD and schools – recovering costs and invoicing\n## Cost recovery mechanism via RES account\n## Generating HRS reports and invoices\n## Invoicing frequency guidance\n# Ideas to support the process\n## Maintaining student teacher details\n## Raising invoices with GST coding\n## Handling multiple student teachers per day\n## Using the Copy function for claims","[{\"question\":\"When can schools submit practicum supervision and coordination claims?\",\"answer\":\"Claims can only be made once the supervision day(s) are completed and confirmed using site records and sign-in registers endorsed by the supervising teacher and coordinator.\"},{\"question\":\"How is a teacher’s supervision allowance claim entered and approved?\",\"answer\":\"The delegated school officer enters the claim in the DECD online claims module in Eduportal using confirmed data, and the claim is approved by the principal or delegated approver.\"},{\"question\":\"How does DECD recover costs from universities and what report supports invoicing?\",\"answer\":\"At month end, the total amount DECD paid to teachers who claimed supervision allowances is deducted from the school/preschool RES account. A report can be generated in HRS after payroll processing, and the information is used to invoice each university to recover the deducted amount.\"}]","Practicum Claims -The New Process | PDF",1789453121]