[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-204337-105":3,"detail-sidebar-cat-0-en-105":81,"doc-detail-204337-en":131},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","position-and-personnel-data-base-ppdb-overview-and-relationship-to-ospa","Position and Personnel Data Base (PPDB) - Overview and Relationship to OSPA","","The Position and Personnel Data Base (PPDB) is a mainframe application containing complete personal and employment information for all Oregon state employees hired since implementation, plus summarized historical employment data before that date. HR Operations and Systems, within Enterprise Human Resource Services (EHRS) of the Department of Administrative Services (DAS), manage PPDB operation and maintenance. PPDB employment updates drive payroll data interfaces to OSPA through job status screens, while access controls prevent simultaneous updates to both systems.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/research-report/","Research & Report",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/position-and-personnel-data-base-ppdb-overview-and-relationship-to-ospa/204337/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/position-and-personnel-data-base-ppdb-overview-and-relationship-to-ospa/204337.png","ImageObject",300,407,{"name":42,"@type":43},"Aria Callaghan","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-02","2026-09-05",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",13,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What is the PPDB and what information does it store?","Question",{"text":63,"@type":64},"PPDB is a mainframe application that holds complete personal and employment information for all Oregon state employees hired since implementation, along with summarized historical employment periods before implementation.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How does PPDB relate to OSPA payroll processing?",{"text":68,"@type":64},"When agency HR saves employment information in PPDB, payroll-related interfaces update OSPA job status screens (P030, P031, P032). Each change in PPDB creates a new job segment in OSPA.",{"name":70,"@type":61,"acceptedAnswer":71},"Who is responsible for PPDB operation and maintenance, and what access controls apply?",{"text":72,"@type":64},"HR Operations and Systems under EHRS/DAS is responsible for PPDB operation and maintenance. Dual update access is controlled so no one has update access to both PPDB and OSPA; agency payroll typically has inquiry-only access to PPDB.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},204337,1788572599,{"code":4,"msg":82,"data":83},"success",[84,88,92,96,101,106,111,115,120,123,127],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":93,"show_sort_weight":94,"slug":95},"Exam",70,"exam",{"id":97,"doc_module":4,"doc_module_name":25,"category_name":98,"show_sort_weight":99,"slug":100},5,"Comic",60,"comic",{"id":102,"doc_module":4,"doc_module_name":25,"category_name":103,"show_sort_weight":104,"slug":105},6,"Technology",50,"technology",{"id":107,"doc_module":4,"doc_module_name":25,"category_name":108,"show_sort_weight":109,"slug":110},7,"Healthcare",40,"healthcare",{"id":112,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":113,"slug":114},8,30,"research-report",{"id":116,"doc_module":4,"doc_module_name":25,"category_name":117,"show_sort_weight":118,"slug":119},9,"Religion & Spirituality",20,"religion-spirituality",{"id":118,"doc_module":4,"doc_module_name":25,"category_name":121,"show_sort_weight":118,"slug":122},"World Cup","world-cup",{"id":124,"doc_module":4,"doc_module_name":25,"category_name":125,"show_sort_weight":124,"slug":126},10,"Lifestyle","lifestyle",{"id":128,"doc_module":4,"doc_module_name":25,"category_name":129,"show_sort_weight":97,"slug":130},19,"General","general",{"code":4,"msg":82,"data":132},{"doc_id":79,"user_id":133,"nickname":42,"user_avatar":134,"doc_module":4,"category_id":112,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":30,"language":140,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":12,"update_tm":80,"read_time":112,"preview_page_count":4},962084926284,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","POSITION AND PERSONNEL DATA BASE (THE PPDB)  \nOVERVIEW  \nThe Position and Personnel Data Base (the PPDB) is a mainframe application developed with the Oregon Statewide Payroll Application (OSPA) . It contains complete personal and employment information for all state employees hired since its implementation. It also includes summarized historical information for employment periods prior to its implementation. HR Operations and Systems, Enterprise Human Resource Services (EHRS), Department of Administrative Services (DAS), is responsible for the operation and maintenance of the PPDB.  \nRELATIONSHIP TO OSPA  \nAs soon as agency HR saves employment information for an employee in the PPDB, the payroll related data interfaces to OSPA. Summarized information displays on the P030 Job Status Data, P031 Job Status Update, and P032 Job Status Display screens in OSPA. Each payroll related change in the PPDB creates a new job segment on these screens.  \nHR must enter employment information in the PPDB before agency payroll can make entries in OSPA.  \nOSPA archives data from the P030, P031, and P032 screens. Archived data in OSPA still displays in the PPDB. Some staff in Payroll System Support (PSS) and HR Operations Systems can “refresh” job segments from the PPDB to OSPA.  \nPSS can correct some job segment information on the P031 screen in OSPA. For example, if an employee transfers from one state agency to another and there is a gap between the JOB STAT STOP date in the sending agency and the JOB STAT START date in the receiving agency, PSS can change the dates to eliminate the break in service.  \nSee the Statewide Payroll Reference Manual, OSPA System Related Documents, Screen Guides for additional information on the P030, P031, and P032 screens.  \nPPDB  \nThe Oregon Accounting Manual (OAM) 45.30.00.PO Dual Update Access to PPDB and OSPA establishes the internal control that no one will have update access to both the PPDB and OSPA. Agency payroll may have inquiry only access to the PPDB.  \nYou can move easily back and forth between the OSPA and the PPDB screens:  \n􀁸 Type the four-digit screen designation in the upper left corner of the screen  \n􀁸 Press [ENTER]  \n􀁸 Key the required information (for example, Employee ID, SSN, or name) in the mini-menu portion of the screen  \n􀁸 Press [ENTER]  \nThe PPDB employee related inquiry screens include:  \n􀁸 PBED Employee Job Display  \n􀁸 PBEL Employee History Locator  \n􀁸 PBEV Employment Verification  \nThe PBED screen has a series of screens, accessible through the function keys:  \n􀁸 [F1] – Employee information  \n􀁸 [F2] – Job information  \n􀁸 [F3] – Pay information  \n􀁸 [F4] – Reference information  \n􀁸 [F5] – Help  \n􀁸 [F6] – A toggle key that toggles back to the previously displayed PPDB screen. The toggle is available when the screen designation displays in the upper portion of the screen.  \nThe Agency Table screens in the PPDB also govern each agency’s use of personnel and payroll related applications. Designated agency staff members have update access to the PBAG Agency Table – General screen. Designated PSS staff members have update access to the PBAP Agency Table – Payroll screen. See the Statewide Payroll Reference Manual, OSPA System Related Documents, Screen Guides, PBAP for more information.  \nRESOURCES  \nAUTHORITY/ REFERENCES  \nORS 240.145 Duties of Administrator [Personnel Division of DAS] include the responsibility to maintain a“register” of state employees with their employment related information  \nOAM 45.30.00.PO Dual Update Access to PPDB and OSPA  \nFORMS  \nIntentionally left blank  \nREPORTS  \nIntentionally left blank  \nREVISION HISTORY  \n\n| Date | Rev. No. | Modification |\n| --- | --- | --- |\n| 12/27/06 | 1.0 | Original |\n| 12/11/12 | 1.1 | Periodic review; DAS and manual re-org |\n| 05/12/16 | 1.2 | Updated OSPS email address |","cbCaiunyULgHP1U9","https://ap.wps.com/l/cbCaiunyULgHP1U9","pdf",348622,"English","# Overview\n# Relationship to OSPA\n## Data flow and job segments\n## Roles and access controls\n# PPDB screens and navigation\n## Employee inquiry screens\n## Agency table screens\n# Resources\n## Authority and references\n# Revision history","[{\"question\":\"What is the PPDB and what information does it store?\",\"answer\":\"PPDB is a mainframe application that holds complete personal and employment information for all Oregon state employees hired since implementation, along with summarized historical employment periods before implementation.\"},{\"question\":\"How does PPDB relate to OSPA payroll processing?\",\"answer\":\"When agency HR saves employment information in PPDB, payroll-related interfaces update OSPA job status screens (P030, P031, P032). Each change in PPDB creates a new job segment in OSPA.\"},{\"question\":\"Who is responsible for PPDB operation and maintenance, and what access controls apply?\",\"answer\":\"HR Operations and Systems under EHRS/DAS is responsible for PPDB operation and maintenance. Dual update access is controlled so no one has update access to both PPDB and OSPA; agency payroll typically has inquiry-only access to PPDB.\"}]","Position and Personnel Data Base (PPDB) - Overview and Relationship to OSPA | PDF"]