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COMMISSION BUREAU OF THE PENNSYLVANIA STATE ARCHIVES  \nHARRISBURG  \n2025 Edition  \nTABLE OF CONTENTS  \nSECTION 1: PROCEDURES AND STANDARDS.................................................................... 5  \nGENERAL PROVISIONS ................................................................................................... 6  \nAUDIT REQUIREMENTS, FEDERAL AND STATE STATUTESAND ADMINISTRATIVE REGULATIONS................................................................................................................ 10  \nPOLICY AND GUIDELINES FOR THE MANAGEMENT OF ELECTRONIC RECORDS INCLUDING ELECTRONIC MAIL (E-MAIL) SYSTEMS .................................................... 11  \nPOLICY REGARDING THE FORM OF PERMANENT RECORDATION FOR JUDICIAL AND COUNTY OFFICES.................................................................................................. 19  \nSTANDARDS FOR MICROFILMING COUNTY RECORDS............................................... 26  \nPOLICY AND GUIDELINES FOR THE RETENTION AND DISPOSITION OF ORIGINAL COUNTY RECORDS COPIED ONTO OPTICAL IMAGING AND DATA STORAGE SYSTEMS ........................................................................................................................ 32  \nSECTION 2: RECORDS RETENTION AND DISPOSITION SCHEDULES ............................ 41  \nADMINISTRATIVE AND LEGAL RECORDS (AL) ............................................................. 43  \nAGING RECORDS (AG) ................................................................................................... 51  \nAGRICULTURE CONSERVATION EASEMENT PURCHASE PROGRAM RECORDS (AE)......................................................................................................................................... 53  \nARTS COUNCIL RECORDS (AC) .................................................................................... 55  \nAVIATION RECORDS (AV) ............................................................................................... 56  \nCHILDREN AND YOUTH SERVICES RECORDS (CY) ..................................................... 59  \nCONSERVATION DISTRICT RECORDS (CD) .................................................................. 62  \nCONSUMER AFFAIRS RECORDS (CA) .......................................................................... 63  \nCONVENTION AND TOURIST BUREAU RECORDS (CT) ............................................... 64  \nCOUNTY HOME RECORDS (CH) .................................................................................... 65  \nDRUG AND ALCOHOL RECORDS (DG) .......................................................................... 68  \nECONOMIC DEVELOPMENT AND REDEVELOPMENT RECORDS (ED) ........................ 70  \nELECTION RECORDS (EL) ............................................................................................. 71  \nEMERGENCY MANAGEMENT AND COMMUNICATIONS RECORDS (EC) ..................... 79  \nEMERGENCY MEDICAL SERVICES RECORDS (ES) ..................................................... 82  \nENGINEERING AND PUBLIC WORKS RECORDS (EP) .................................................. 84  \nFINANCIAL RECORDS (FN) ............................................................................................ 87  \nFIRE MARSHAL RECORDS (FM) .................................................................................... 93  \nFIRE SCHOOL RECORDS (FS) ....................................................................................... 94  \nFULL-TIME COUNTY HEALTH DEPARTMENTS (HD) ..................................................... 95  \nINFORMATION TECHNOLOGY RECORDS (IT) ............................................................... 96  \nJUVENILE DETENTION RECORDS (JD) ......................................................................... 99  \nLIBRARY RECORDS (LY) .................................................................................","cbCaiomE6AxiMMPa","https://ap.wps.com/l/cbCaiomE6AxiMMPa","pdf",1495188,230,"English","# Section 1: Procedures and Standards\n## General Provisions\n## Audit Requirements, Federal and State Statutes and Administrative Regulations\n## Policy and Guidelines for the Management of Electronic Records Including Electronic Mail (E-mail) Systems\n## Policy Regarding the Form of Permanent Recordation for Judicial and County Offices\n## Standards for Microfilming County Records\n## Policy and Guidelines for the Retention and Disposition of Original County Records Copied onto Optical Imaging and Data Storage Systems\n# Section 2: Records Retention and Disposition Schedules\n## Administrative and Legal Records (AL)\n## Aging Records (AG)\n## Program- and Department-Specific Records (e.g., Elections, Emergency Services, Financial, Personnel, Health, Elections)","[{\"question\":\"What does Section 1 cover in the Pennsylvania County Records Manual?\",\"answer\":\"Section 1 outlines procedures and standards, including general provisions, audit requirements, and policies governing electronic records, permanent recordation, microfilming, and retention/disposition for records copied to optical or data storage systems.\"},{\"question\":\"How is Section 2 organized in the manual?\",\"answer\":\"Section 2 provides records retention and disposition schedules organized by record category, including administrative/legal records and many program- and department-specific categories.\"},{\"question\":\"Who issues the County Records Manual and for what purpose?\",\"answer\":\"The manual is issued for the County Records Committee by the Pennsylvania Historical and Museum Commission, Bureau of the Pennsylvania State Archives, to guide consistent management and disposition of county records.\"}]","Pennsylvania County Records Manual - 2025 Edition | PDF",580]