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The session also explains bus pass claims via public transit carriers, shared service reimbursement reporting, capitalization thresholds for bus purchases and repairs, and prorating superintendent salary when duties include transportation.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/exam/","Exam",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/participant-questions-and-answers-pupil-transportation-claim-allocation/537290/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/participant-questions-and-answers-pupil-transportation-claim-allocation/537290.png","ImageObject",300,407,{"name":42,"@type":43},"Rainbow Cat","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-10","2026-10-10",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",11,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"If a district pays another district to transport a student to a special education facility, where should their information be recorded in the worksheets?","Question",{"text":63,"@type":64},"Transportation miles reported by the other district are handled using the contractor-related approach on the Mileage Cost Allocation Worksheet (Tab 3). The Q&A indicates contractor reporting corresponds to how miles are entered for the claim.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"Do you need to claim revenue if a local group reimburses for athletics involving a non-reimbursable bus trip?",{"text":68,"@type":64},"Yes. The Q&A states that all transportation revenue taken in for the claim must be reflected and recorded as non-reimbursable revenue.",{"name":70,"@type":61,"acceptedAnswer":71},"How should insurance-covered bus garage roof repair costs be treated for transportation claim and depreciation?",{"text":72,"@type":64},"If repair costs are covered by insurance proceeds, the repair costs should not be included on the Transportation Depreciation Schedule. The repair expense is claimed on the Annual Claim for Pupil Transportation (Line 14c), and the insurance proceeds are claimed as other revenue (Line 19(c)).","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},537290,1791701264,{"code":4,"msg":82,"data":83},"success",[84,88,92,95,100,105,110,115,120,123,127],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":93,"slug":94},70,"exam",{"id":96,"doc_module":4,"doc_module_name":25,"category_name":97,"show_sort_weight":98,"slug":99},5,"Comic",60,"comic",{"id":101,"doc_module":4,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},6,"Technology",50,"technology",{"id":106,"doc_module":4,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},7,"Healthcare",40,"healthcare",{"id":111,"doc_module":4,"doc_module_name":25,"category_name":112,"show_sort_weight":113,"slug":114},8,"Research & Report",30,"research-report",{"id":116,"doc_module":4,"doc_module_name":25,"category_name":117,"show_sort_weight":118,"slug":119},9,"Religion & Spirituality",20,"religion-spirituality",{"id":118,"doc_module":4,"doc_module_name":25,"category_name":121,"show_sort_weight":118,"slug":122},"World Cup","world-cup",{"id":124,"doc_module":4,"doc_module_name":25,"category_name":125,"show_sort_weight":124,"slug":126},10,"Lifestyle","lifestyle",{"id":128,"doc_module":4,"doc_module_name":25,"category_name":129,"show_sort_weight":96,"slug":130},19,"General","general",{"code":4,"msg":82,"data":132},{"doc_id":79,"user_id":133,"nickname":42,"user_avatar":134,"doc_module":4,"category_id":33,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":140,"language":141,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":142,"faqs":143,"seo_title":144,"seo_description":12,"update_tm":145,"read_time":113,"preview_page_count":4},962090769181,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Participant Questions and Answers  \nIf we pay another district to transport our students to a special education facility, would we put their information in as a \"contractor\" on sheet 3 of the Mileage Cost Allocation Worksheet?  \nThe miles reported to you from the school district as a contractor on Tab 3 of the Mileage Cost Allocation Worksheet as a contractor.  \nWe have a local group that reimburses for Athletics. Do I have to claim that revenue since it is a non-reimbursable bus trip?  \nAll revenue that you take in for transportation should be reflected on the claim. It will be recorded as non-reimbursable revenue.  \nPlease review the actual forms that are competed at the school level to show how the data is gathered for the claim.  \nSome tools that are used to help complete the claim are the Mileage and Cost Allocation Worksheet, Resident Pupils Transported Worksheet, and the Reimbursable Curriculum Field Trips Worksheet.  \nOur school bus lease has been coming out of Fund 40, Function 2550, Object Code 551, which our school auditor told us to use. Is this the correct allocation?  \nThe school bus lease payments should come out of the following accounts:  \nLease Interest Payment Fund 40, Function 5200, Object 600 (40-5200-600)  \nLease Principal Payment Fund 40, Function 5300, Object 600 (40-5300-600)  \nOur District pays 1/2 of a transportation bill to another district for a homeless child. Who gets to claim that?  \nIf the district pays half of the transportation bill to another district for a homeless child, it would be reported on Line 14f as Payments to Other Districts. All costs would be allocated to regular transportation, unless the child was homeless and had an IEP coded 25 for special education transportation services in FACTS (Funding and Child Tracking System) .  \nOur bus garage roof was damaged during a storm. We had to install a new roof, but the cost was covered by insurance except for our deductible. ($1000.) Do I add this as an asset? The Cost of new roof was $19,000.  \nWhen an item is damaged and the cost of the repair is covered by insurance proceeds, the repair costs should not be included on the Transportation Depreciation Schedule. The repair costs should be claimed on the Annual Claim for Pupil Transportation on Line 14c –(Purchased Services (Other Than Lines 14d, 14e, and 14f) and the insurance proceeds should be claimed on Line 19(c)–(Other Revenue) .  \nWe do not transport students to a vocational program, however we do have curriculum related vocational field trips within our own vocational programs. Can we claim these trips?  \nYes. These field trips are reimbursable. However, detailed records documenting the mileage as well as the rationale for each reimbursable curriculum-related field trip must be maintained and be available in the district for audit purposes.  \nAre bus passes purchased through the mass transit system claimable?  \nYes. Bus Passes purchased through the mass transit system would be claimable as regular costson Line 14e (Payments to Public Transit Carriers) .  \nHow would you allocate a depreciation for additions to a bus garage, and would the depreciation time change with the improvements?  \nAdditions to a bus garage or any other building and site improvement used solely for pupil transportation would be depreciated as Code S (5% per year) . This expense must be charged to the O&M fund in order to be eligible for reimbursement on the Pupil Transportation Claim.  \nWhat is the formula for the superintendent's salary when some of the duties include managing transportation?  \nAllowable expenditures shall be prorated based on the ratio of the total transportation fund expenditures to the district’s total expenditures of all funds using the most recent AFR (district owned and contractual should be included) . The district’s expenditures are to be calculated in the Illinois Local Education Annual Financial Report pursuant to 23 Ill. Adm. Code 110 (Program Accounting Manual) .  \nHowever, if an e","cbCaiqtZWDNzzt76","https://ap.wps.com/l/cbCaiqtZWDNzzt76","pdf",394671,12,"English","# Transportation Claim Questions\n## Contractor and Mileage Reporting\n## Revenue and Reimbursability\n## Lease, Repairs, Depreciation, and Capital Outlay\n## Field Trips, Transit Passes, and Shared Services\n## Salary Proration and Reporting Inputs","[{\"question\":\"If a district pays another district to transport a student to a special education facility, where should their information be recorded in the worksheets?\",\"answer\":\"Transportation miles reported by the other district are handled using the contractor-related approach on the Mileage Cost Allocation Worksheet (Tab 3). The Q\\u0026A indicates contractor reporting corresponds to how miles are entered for the claim.\"},{\"question\":\"Do you need to claim revenue if a local group reimburses for athletics involving a non-reimbursable bus trip?\",\"answer\":\"Yes. The Q\\u0026A states that all transportation revenue taken in for the claim must be reflected and recorded as non-reimbursable revenue.\"},{\"question\":\"How should insurance-covered bus garage roof repair costs be treated for transportation claim and depreciation?\",\"answer\":\"If repair costs are covered by insurance proceeds, the repair costs should not be included on the Transportation Depreciation Schedule. The repair expense is claimed on the Annual Claim for Pupil Transportation (Line 14c), and the insurance proceeds are claimed as other revenue (Line 19(c)).\"}]","Participant Questions and Answers - Pupil Transportation Claim Allocation | PDF",1791604368]