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It defines which documents must be sealed and which may be sealed under personal supervision and direction requirements, including drawings, reports, project manuals, and specific building-permit related submissions. The notice also clarifies limitations, such as not sealing documents not prepared under supervision and not using the professional seal for other purposes, and distinguishes physical versus digital seal processes.",{"@graph":69,"@context":121},[70,84,104],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":35,"@type":76,"position":81},"https://docshare.wps.com/document/healthcare/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/oaa-professional-seal-application-usage/664700/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":98,"encodingFormat":97,"isAccessibleForFree":99,"interactionStatistic":100},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/oaa-professional-seal-application-usage/664700.png","ImageObject",300,407,{"name":92,"@type":93},"Malam Tenang","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-29",true,{"@type":101,"interactionType":102,"userInteractionCount":8},"InteractionCounter",{"@type":103},"ViewAction",{"@type":105,"mainEntity":106},"FAQPage",[107,113,117],{"name":108,"@type":109,"acceptedAnswer":110},"Which documents MUST be sealed by an OAA member?","Question",{"text":111,"@type":112},"Documents accompanying applications for permits to construct or demolish and documents governing construction, enlargement, or alteration must be sealed when prepared under the member’s personal supervision and direction, including relevant drawings and submission materials.","Answer",{"name":114,"@type":109,"acceptedAnswer":115},"What must be done to avoid misinterpretation about the sealed document’s purpose?",{"text":116,"@type":112},"State the purpose of the sealed and signed documents clearly (e.g., “Issued for SPA,” “Issued for Permit,” “Issued for Construction”) so they are not used for unintended purposes.",{"name":118,"@type":109,"acceptedAnswer":119},"When is the OAA professional seal allowed to be used for documents other than those that must be sealed?",{"text":120,"@type":112},"Reports, correspondence, certificates, and other documents may be sealed when personal supervision and direction requirements are met, and in some instances authorities may require sealing; otherwise it remains at the member’s discretion.","https://schema.org",{"og:url":83,"og:type":123,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":125,"canonical":83},"index,follow",{"doc_id":127,"site_id":62},664700,1793267599,{"code":4,"msg":5,"data":130},{"doc_id":127,"user_id":131,"nickname":92,"user_avatar":132,"doc_module":4,"category_id":34,"category_name":35,"doc_title":65,"doc_description":67,"doc_content":133,"file_id":134,"file_url":135,"file_type":136,"file_size":137,"view_count":8,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":19,"language":138,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":139,"faqs":140,"seo_title":141,"seo_description":67,"update_tm":128,"read_time":52},962093532863,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","Regulatory Notice RN.01  \nVersion 6.0 November 16, 2021  \nOAA Professional Seal – Application (Usage)  \n©2021 ,2020, 2019, 2013, 2012, 2008 Ontario Association of Architects (OAA) . OAA members in good standing may reproduce or distribute this Regulatory Notice provided this copyright notice is affixed to any reproduced or distributed copy. No rights are granted to any other person, except with express prior written consent from the OAA. The OAA reserves all other rights.  \nSummary  \nOAA Members i (members) must use the professional seal issued to them by the OAA in accordance with the rules governing the use of professional seals contained in the Regulation, under the Architects Act (the Act) . The member’s seal and signature on a document represents that it was prepared in its entirety under the personal supervision and direction of a member or members.  \nThe term architectural documents in this bulletin includes paper and electronic versions.  \nThis bulletin elaborates on the regulations and procedures pertaining to the following:  \n• Documents that must or may be sealed;  \n• Physical OAA Seal application; and  \n• Digital OAA Seal application.  \nBackground  \nIn accordance with Regulation under the Act, certain documents prepared under the personal supervision and direction of a member must be sealed by a member.  \nAdditionally, some items prepared in their entirety under the personal supervision and direction of a member may be sealed at the member’s discretion. The OAA professional seal is not intended to be used for any other purpose.  \nDocuments not prepared in their entirety under the personal supervision and direction of a member must not be sealed.  \nAlso, competition documents where anonymity is a requirement should not be sealed nor should contracts or other documents requiring signature “under seal.” A corporation that practises architecture has a corporate seal, which is not tobe confused with the professional seal issued by the OAA to individual members. The corporate seal is on occasion used on legal documents such as contracts, leases, and other agreements.  \nProcedures  \nDocuments that MUST be sealed:  \nThose documents accompanying applications for permits to construct or demolish (commonly called a building permit) orto be used to govern construction, enlargement, or alteration of a building as stated in the Regulation.  \nState the purpose of the sealed and signed documents to avoid misinterpretation that they are to be used for a purpose that was not intended; e.g. “Issued for SPA,” “Issued for Permit,” “Issued for Construction,” etc.  \nIn addition to the documents accompanying a building permit application, those documents that govern construction, enlargement, or alteration of a building include sketches and drawings accompanying 1) applications for site plan control, committee of adjustment, or rezoning, 2) other submissions to authorities having jurisdiction, or 3) site instructions, change orders, and change directives.  \nDrawings  \n• Apply your OAA professional seal and your signature on each drawing governing the construction, enlargement, or alteration of a building (which includes drawings submitted to authorities having jurisdiction. )  \nProject Manual  \n• Prepare a ‘seal sheet’ for the Project Manual or specifications book. Apply your seal and signature, and indicate those sections to which your seal and signature apply. Have consultants apply their professional seals and signatures to the ‘seal sheet,’ indicating the sections for which they are responsible.  \nReports and Other Documents  \n• Apply your OAA professional seal and your signature on each report or other document governing the construction, enlargement, or alteration of a building (which includes alternative solutions reports and reports or other documents submitted to authorities having jurisdiction. ) Have the consultants who are licensed professionals apply their seals and signatures to the reports or other documents, indicating whi","cbCaioMVouovTphb","https://ap.wps.com/l/cbCaioMVouovTphb","pdf",148134,"English","# Summary\n## Documents that must be sealed\n## Documents that may be sealed\n## Drawings\n## Project Manual\n## Reports and Other Documents\n# Background\n## Purpose and limitations of the seal\n# Procedures\n## Avoid misinterpretation of sealed purpose\n## Physical OAA Seal – Manual Application\n# Types of Seals\n## Physical seal and digital seal","[{\"question\":\"Which documents MUST be sealed by an OAA member?\",\"answer\":\"Documents accompanying applications for permits to construct or demolish and documents governing construction, enlargement, or alteration must be sealed when prepared under the member’s personal supervision and direction, including relevant drawings and submission materials.\"},{\"question\":\"What must be done to avoid misinterpretation about the sealed document’s purpose?\",\"answer\":\"State the purpose of the sealed and signed documents clearly (e.g., “Issued for SPA,” “Issued for Permit,” “Issued for Construction”) so they are not used for unintended purposes.\"},{\"question\":\"When is the OAA professional seal allowed to be used for documents other than those that must be sealed?\",\"answer\":\"Reports, correspondence, certificates, and other documents may be sealed when personal supervision and direction requirements are met, and in some instances authorities may require sealing; otherwise it remains at the member’s discretion.\"}]","OAA Professional Seal - Application (Usage) | PDF"]