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The meeting includes welcome and a bid presentation introducing key Terms of Reference elements, followed by supply chain management instructions on briefing status, submission deadlines, submission format, and clarification timelines. 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WELCOME AND INTRODUCTION  \nMr Naicker welcomed all attendees to the non-compulsory briefing session, including the Department of Basic Education (DBE) and Eastern Cape Department of Education team members.  \nThe invite was extended to 97 email addresses, as such no other introductions were done.  \n2. BID PRESENTATION  \nMr Naicker presented an overview of the modernisation of the National Schools Nutrition Programme (NSNP) . He thereafter presented key elements of the Terms of Reference (TORs) .  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM matters included:  \na. The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the Bidders’ proposal/s.  \nb. The tender is closing on 15 August 2024 at 11:00 . A bid which is submitted after 11:00 will be regarded as late andwill not be accepted by the DBE. The Tender box is situated on the right side before accessing the door to the reception; and is clearly marked “TENDER BOX”. With regard to the submission of bigger documents, the reception will call the SCM officials who would register your document/s in the Register for receiving the tender documents.  \nc. The bids must be submitted as hard copies, no emailed documents will be accepted.  \nd. Bidders can forward the clarity seeking questions regarding the bid until at least twelve (12) days before the tender closing date. The questions should be directed to [NSNPmod@dbe.gov.za.](NSNPmod@dbe.gov.za. When)[ When](NSNPmod@dbe.gov.za. When) asking questions, quote the tender number as reference in order to easily locate the questions.  \ne. Bidders must read the following requirements carefully as listed in the bid document and comply/ respond as required:  \n• Mandatory Requirements;  \n• Non-Mandatory Requirements; and  \n• SBD1 form including Part B, paragraph 2.  \nf. Bidders must fully complete, sign and submit (with their bid document) the SBD Forms which were uploaded by the Department with the tender document. Alteration or re-typing of the SBD Forms is not allowed and will lead to the disqualification of the bid submitted.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED DURING THE BRIEFING SESSION  \n\n| No. | Question | Response/ clarity |\n| --- | --- | --- |\n| 1. | It was mentioned that the tender closing-date is too short and does not provide bidders sufficient time, based on the onerous requirements of the tender – it should be extended by 1 to 2 months | Feedback was provided that the tender closing will be extended by 7 days – this feedback was not well received. |\n| 2. | What happens to SMMEs / service providers who currently have resources and who currently provide a service to the school feeding programme? | The question was responded by reiterating that the Terms of Reference (ToR) clearly stipulates that a consortium of services providers can submit a bid response. As such, all current service providers are welcomed and urged to join consortiums in response to the tender. |\n\n\n| 3. | How does the DBE intend to include LED/SMMEs onto this tender? | Feedback provided is that the ToR clearly articulates the Department of Basic Education’s position of promoting Local Economic Development (LED) focusing on women, youth and people with disabilities. The bidders / service provider / consortium of service providers needs to focus on the inclusion of LED as it is articulated and listed in the scope of work and functionality evaluation criteria. |\n| --- | --- | --- |\n| 4. | How can current service providers be contacted/approached to form a consortium / collaboration? | The","cbCaihvyAWW5YYp8","https://ap.wps.com/l/cbCaihvyAWW5YYp8","pdf",182868,"English","# Welcome and Introduction\n# Bid Presentation\n# Supply Chain Management (SCM) Matters\n# Questions Raised and Responses Provided During the Briefing Session\n# Conclusion","[{\"question\":\"Is attendance at the briefing session required for bidders?\",\"answer\":\"No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.\"},{\"question\":\"What is the tender closing date and submission time requirement?\",\"answer\":\"The tender closes on 15 August 2024 at 11:00. Any bid submitted after 11:00 will be regarded as late and will not be accepted by the DBE.\"},{\"question\":\"How were concerns about SMMEs and LED inclusion addressed?\",\"answer\":\"Responses reiterated that ToR allows a consortium of service providers to submit bids, and that the department promotes Local Economic Development focusing on women, youth, and people with disabilities, as reflected in the scope of work and evaluation criteria.\"}]","NONCOMPULSORY BRIEFING SESSION HELD VIRTUALLY - MICROSOFT TEAMS - TENDER DBE 197 | PDF",1792378897]