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WELCOME AND INTRODUCTION  \nMs N Metula:  \ni. Welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Ms N Metula, Ms L Selloe, Mr R Legodi and Ms N Banda (Supply Chain Management) and Ms E Khembo , Dr N Mothobi and Mr C Jones (Project Managers) .  \nii. She gave the bidders an opportunity to introduce themselves in the Chat during the session.  \n2. BID PRESENTATION  \nMr Jones did a presentation of the Terms of Reference (TORs) .  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \ni. The Briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to the disqualification of the bidders’ proposal/s.  \nii. The tender closes on 15 May 2026 at 11:00 . Any bid submitted after 11:00 will be considered late and will not be accepted by the DBE. The tender box is situated on the right-hand side before accessing the main entrance (from the gate) to the reception , and is clearly marked “TENDERS”. Regarding the submission of larger documents, reception will call the SCM officials, who will register the document (s) in the Register for receiving tender documents.  \niii. Bids must be submitted as hard copies; the DBE will not accept electronic/ emailed submissions.  \niv. An original bid proposal/document will suffice; there is no need for copies.  \nv. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.education.gov.za](www.education.gov.za) ), eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarityseeking questions regarding the bid until 12 days before the tender closes. Make a reference to a tender number when raising a question regarding that tender. The questions should be directed [to](to tenders@dbe.gov.za)[ ](to tenders@dbe.gov.za)[tenders@dbe.gov.za](to tenders@dbe.gov.za).  \nvi. Bidders must read Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. Also see the tax requirements listed on SBD1, Part B. Below the table , it is stated that “Failure to provide/ or comply with any of the above particulars may render the bid invalid.  \nvii. Bidders must fully complete, sign and submit (with their bid document) the SBD forms which were uploaded with this tender document by the Department. Alteration or retyping of the SBD forms is not allowed and will result in the disqualification of the submitted bid.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED DURING THE BRIEFING SESSION  \n\n| No. | Question | Response/ clarity |\n| --- | --- | --- |\n| 1. | A clarification was requested on how bidders should submit questions (in writing) regarding the tender. | All questions must be submitted via email to: [tenders@dbe.gov.za](tenders@dbe.gov.za) Bidders may submit questions up to 12 days before the closing date (15 May 2026) . All questions will be |\n\n\n|  |  | consolidated and answered in writing, with responses shared with all bidders to ensure fairness and transparency. |\n| --- | --- | --- |\n| 2. | Paragraph 7.1.6 of the TORs required bidders to submit the SITA certification of the robot.\u003Cbr>• The SITA certification process can take up to six months; how does the Department cater for bidders who want to develop a product to meet the Department’s Specification?\u003Cbr>• Could DBE accept proof that bidders have submit","cbCail7au2CjphmU","https://ap.wps.com/l/cbCail7au2CjphmU","pdf",420851,22,"English","# Welcome and Introduction\n# Bid Presentation\n# Supply Chain Management (SCM) Matters\n# Questions Raised and Responses Provided During the Briefing Session","[{\"question\":\"Is attendance at the DBE211 briefing session compulsory, and what happens if a bidder does not attend?\",\"answer\":\"The briefing session is non-compulsory. Non-attendance does not lead to disqualification of bidders’ proposals.\"},{\"question\":\"What is the deadline for submitting DBE211 bids, and how must bids be submitted?\",\"answer\":\"The tender closes on 15 May 2026 at 11:00. Bids must be submitted as hard copies; electronic/email submissions are not accepted.\"},{\"question\":\"How are clarity-seeking questions about the tender submitted and by when?\",\"answer\":\"Questions must be emailed to tenders@dbe.gov.za. Bidders can submit questions up to 12 days before the tender closes, and responses will be consolidated and shared with all bidders in writing.\"}]","NON-COMPULSORY BRIEFING SESSION - MS TEAMS - Tender Number DBE211 | PDF",1792379183,55]