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The document records welcome and introductions by the Department of Basic Education team, presentation of the Terms of Reference, and supply chain management submission requirements. It specifies that non-attendance does not disqualify bidders, submission must be hard copies before the 08 May 2025 deadline, and responses and clarity questions will be consolidated and uploaded to the Department and eTender portals.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/non-compulsory-briefing-session-ms-teams-tender-dbe204-briefing-session-minutes-school-monitoring-survey-2025-2026/610509/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/non-compulsory-briefing-session-ms-teams-tender-dbe204-briefing-session-minutes-school-monitoring-survey-2025-2026/610509.png","ImageObject",300,407,{"name":92,"@type":93},"Levi","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-04","2026-10-19",true,{"@type":102,"interactionType":103,"userInteractionCount":34},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Is the briefing session compulsory for bidders under Tender DBE204?","Question",{"text":112,"@type":113},"No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"How and when must bids be submitted for Tender DBE204?",{"text":117,"@type":113},"Bids must be submitted as hard copies and not via electronic or emailed methods. 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WELCOME AND INTRODUCTION  \nMs N Metula:  \ni. Welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Mr D Moukangwe, Ms TSkosana , Mr R Legodi and Ms N Banda (Supply Chain Management) and Dr S Taylor, the Project Manager.  \nii. She gave the bidders an opportunity to introduce themselves (indicating the individual’s names and the name of the company/ organisation one is presenting) .  \n2. BID PRESENTATION  \nDr Taylor presented the Terms of Reference (TORs) .  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \ni. The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the bidders’ proposal/s.  \nii. The tender is closing on 08 May 2025 at 11:00 . A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE. The tender box is situated on the right-hand side before accessing the main entrance (from the gate) to the reception; and is clearly marked “TENDERS”. With regard to the submission of bigger documents, reception will call the SCM officials who would register the document/s in the Register for receiving the tender documents.  \niii. Bids must be submitted as hard copies; electronic/ emailed submissions will not be accepted by the DBE.  \niv. An original bid proposal/ document will suffice, there is no need for copies as well.  \nv. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.education.gov.za](www.education.gov.za) ), eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarity seeking questions regarding the bid until 12 days before the tender closes. Make a reference to a tender number when raising a question regarding that tender. The questions should be directed [to](to tenders@dbe.gov.za. and)[ ](to tenders@dbe.gov.za. and)[tenders@dbe.gov.za.](to tenders@dbe.gov.za. and)[ and](to tenders@dbe.gov.za. and) tender number used as a reference.  \nvi. Bidders must read Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. Also see the tax requirements listed on SBD1, Part B. Below the table it is stated that “Failure to provide/ or comply with any of the above particulars may render the bid invalid”.  \nvii. Bidders must fully complete, sign and submit (with their bid document) the SBD forms which were uploaded with this tender document by the Department. Alteration or re-typing of the SBD forms is not allowed and will lead to the disqualification of the bid submitted.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED DURING THE BRIEFING SESSION  \n\n| No. | Question | Response/ clarity |\n| --- | --- | --- |\n| 1. | Are there any major lessons learnt, especially regarding sample design from the previous survey (SMS 2022) that may inform the sampling design for the current study? | No, the sample designs worked quite well up to this point and were left unchanged from last time. |\n| 2. | Are there any schools where accessibility may be restricted due to external factors such as union issues or security factors? | The survey does not aim to exclude any schools based on their location or accessibility. All schools are included in the potential |\n\n\n|  |  | sample and the service provider is expected to access all schools. However, in extreme cases where accessibility is genuinely not possible, the DBE has catered for replacement of schools where such events happen. Such cases must be in minority and be something that is unavoidable and not something that the service provi","cbCaihIIAjKlO5cs","https://ap.wps.com/l/cbCaihIIAjKlO5cs","pdf",185749,"English","# 1. WELCOME AND INTRODUCTION\n# 2. BID PRESENTATION\n# 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS\n# 4. QUESTIONS RAISED AND RESPONSES PROVIDED DURING THE BRIEFING SESSION","[{\"question\":\"Is the briefing session compulsory for bidders under Tender DBE204?\",\"answer\":\"No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.\"},{\"question\":\"How and when must bids be submitted for Tender DBE204?\",\"answer\":\"Bids must be submitted as hard copies and not via electronic or emailed methods. The tender closes on 08 May 2025 at 11:00, and submissions after 11:00 are regarded as late and will not be accepted.\"},{\"question\":\"How will questions raised during and after the briefing session be handled?\",\"answer\":\"Discussions and questions raised after the briefing session will be consolidated, responded to, and uploaded to the Department’s website and the eTender portal where the tender advert and documents are published.\"}]","NON-COMPULSORY BRIEFING SESSION – MS TEAMS - Tender DBE204 - Briefing Session Minutes - School Monitoring Survey 2025-2026 | PDF",1792378831,13]