[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-184245-en":3,"doc-seo-184245-105":30,"detail-sidebar-cat-0-en-105":91},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":4,"category_id":11,"category_name":12,"doc_title":13,"doc_description":14,"doc_content":15,"file_id":16,"file_url":17,"file_type":18,"file_size":19,"view_count":20,"is_deleted":4,"is_public":20,"is_downloadable":20,"audit_status":20,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":14,"update_tm":28,"read_time":29},184245,8796095461610,"Oliver","https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c",8,"Research & Report","HR Process Improvement - Electronic Personnel Actn Frm STAGE","Proposal overview for improving EPAF (Electronic Personnel Actn Frm) processing across multiple MSU-related units. It identifies campus demand and inefficiencies from shifting processing models, then proposes assigning a qualified stakeholder project team to analyze staffing distribution and workflow technology needs. Expected outcomes include reduced processing time, fewer rework and errors, and improved ease-of-use satisfaction. The plan includes medium effort, quantified cost assumptions, and alignment/cost-effectiveness/probability scoring guidance.","| HR Process Improvement: Electronic Personnel Actn Frm STAGE |  |  |  |  |  |  | Prioritization |  |\n| --- | --- | --- | --- | --- | --- | --- | --- | --- |\n| PROPOSAL OVERVIEW |  |  |  |  |  |  |  |  |\n| Primary Contact | Anne Milkovich |  |  |  |  | Email [anne.milkovich@montana.edu](anne.milkovich@montana.edu) |  |  |\n| Title/Department | Recommendations Sub-Committee Chair |  |  |  |  | Phone (406) 994-5715 |  |  |\n| Problem Statement | According to surveys, there is significant campus demand for improved EPAF processing. OpenMSU focus groups indicate the shifting of EPAF processing from central to distributed personnel has led to process inefficiencies. EPAF process was the only process that all 12 units participating in the focus groups commented on as needing improvement. |  |  |  |  |  |  |  |\n| Proposed Solution | Assign a qualified project team of relevant stakeholders, including central and distributed service providers, to analyze the EPAF process. The project should include analysis of staffing and distribution of labor and duties involved, potentially changing personnel responsibilities as needed, and should incorporate workflow technology to address process issues. |  |  |  |  |  |  |  |\n| Key Performance Indicators or Outcome Measures | Reduced processing time\u003Cbr>Reduced rework and error rates\u003Cbr>Satisfaction with ease of use |  |  |  |  |  |  |  |\n| General Time & Effort Required | MEDIUM. Exact figures to be determined in Design phase. Dependent on implementation of Electronic Document Management and Workflow. Moderate training, communication and adoption management. |  |  |  |  |  |  |  |\n| Alternative Solutions | • Conduct an EPAF organizational improvement project without workflow automation.\u003Cbr>• Include EPAF processing in a shared services center pilot.\u003Cbr>• Hire an outside consultant in conjunction with an internal project team. |  |  |  |  |  |  |  |\n| ALIGNMENT |  |  |  |  |  |  |  |  |\n| Data Support | |  |  |  |  |  |  |  |\n| Initiative Objectives | |  |  |  |  |  |  |  |\n| Departments Served | \u003Cbr>Academic Depts\u003Cbr>IT Central |  | \u003Cbr>Agencies\u003Cbr>Purchasing Central |  | \u003Cbr>Fin & Acct Central Sponsored Programs |  | |  |\n| Constituents Served | \u003Cbr>Service Users\u003Cbr>Service Providers\u003Cbr>\u003C100 \u003C100\u003Cbr>100-500\u003Cbr>100-500\u003Cbr>>500 >500 |  |  |  |  |  |  |  |\n| Problems Addressed | \u003Cbr>Paper process Redundancy\u003Cbr>Customer service Staff expertise\u003Cbr>Central/Dist model Staff capacity\u003Cbr>Lack of integration Comm/Coord\u003Cbr>Allocation/prioritization Compensation |  |  |  |  |  |  |  |\n| Processes / Services Addressed | HR Recruiting Purchasing IT Support Sponsored Programs Web Dev & Content\u003Cbr>BPAs Budget/Finance EPAFs/Payroll IT Governance Employee Relations\u003Cbr>\u003Cbr>|  |  |  |  |  |  |  |\n| COST-EFFECTIVENESS |  |  |  |  |  |  |  |  |\n| DISCLAIMER: Conceptual cost-benefit analysis with an order of magnitude estimate range between-50% to +100%. |  |  |  |  |  |  |  |  |\n| Upfront Real Cost | ** $ - Upfront T&E Cost $ 20,700 |  |  |  |  |  |  |  |\n| Ongoing Annual Cost | ** $ - Ongoing Annual T&E Cost $ - |  |  |  |  |  |  |  |\n| Benefits | Cash Savings Incr. capacity Estimated New Net $ (19,700) *\u003Cbr>|  |  |  |  |  |  |  |\n| COMMENTS AND RECOMMENDATIONS |  |  |  |  |  |  |  |  |\n| Alignment Rating | 0% | Cost-Effectiveness Rating |  | 0% |  | Probability of Success Rating |  | 0% |\n| * Although it is probable that a process improvement project would lead to increased time & effort capacity, the estimated percentage reduction to result from process improvement is unknown at this time.\u003Cbr>** Dependent on implementation of electronic document management and workflow. Upfront real and ongoing annual costs associated with implementing this technology are captured in the Eliminate Paper-based Processes and Inefficiencies proposal. |  |  |  |  |  |  |  |  |\n\n| HR Process Improvement: Electronic Personnel Actn Frm |  |  |  |  |\n| --- | --- | --- | --- | --- |\n| REF CATEGORY FACTOR METRIC VALUE |  |  |  |  |\n| ALIGNMENT","cbCaieLHdQeNoqi6","https://ap.wps.com/l/cbCaieLHdQeNoqi6","pdf",392954,1,4,"English","en",105,"# Proposal Overview\n## Problem Statement\n## Proposed Solution\n## Key Performance Indicators or Outcome Measures\n## General Time & Effort Required\n## Alternative Solutions\n# Alignment\n## Departments Served\n## Constituents Served\n## Problems Addressed\n## Processes/Services Addressed\n# Cost-Effectiveness\n## Disclaimer\n## Upfront Real Cost\n## Ongoing Annual Cost\n# Comments and Recommendations\n## Alignment Rating\n## Cost-Effectiveness Rating\n## Probability of Success Rating","[{\"question\":\"What problem does the proposal identify for EPAF processing?\",\"answer\":\"Campus surveys and focus groups indicate significant demand for improved EPAF processing. Shifting EPAF processing from central to distributed personnel has created process inefficiencies, and all 12 units highlighted EPAF as needing improvement.\"},{\"question\":\"What solution does the proposal recommend?\",\"answer\":\"Create a qualified project team including central and distributed stakeholders to analyze the EPAF process. The analysis should cover staffing and duty distribution and may adjust responsibilities, while incorporating workflow technology to address process issues.\"},{\"question\":\"How will success be measured?\",\"answer\":\"Outcome measures include reduced processing time, reduced rework and error rates, and satisfaction with ease of use.\"}]","HR Process Improvement - Electronic Personnel Actn Frm STAGE | PDF",1788357530,10,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":13,"keywords":34,"description":14,"schema_data":35,"social_meta":86,"head_meta":88,"extra_data":90,"updated_unix":28},"hr-process-improvement-electronic-personnel-actn-frm-stage","",{"@graph":36,"@context":85},[37,53,68],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,48,51],{"item":41,"name":42,"@type":43,"position":20},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":47},"https://docshare.wps.com/document/","Document",2,{"item":49,"name":12,"@type":43,"position":50},"https://docshare.wps.com/document/research-report/",3,{"item":52,"name":13,"@type":43,"position":21},"https://docshare.wps.com/document/hr-process-improvement-electronic-personnel-actn-frm-stage/184245/",{"url":52,"name":13,"@type":54,"author":55,"headline":13,"publisher":57,"fileFormat":60,"inLanguage":23,"description":14,"dateModified":61,"datePublished":62,"encodingFormat":60,"isAccessibleForFree":63,"interactionStatistic":64},"DigitalDocument",{"name":9,"@type":56},"Person",{"url":41,"name":58,"@type":59},"DocShare","Organization","application/pdf","2026-09-04","2026-09-02",true,{"@type":65,"interactionType":66,"userInteractionCount":20},"InteractionCounter",{"@type":67},"ViewAction",{"@type":69,"mainEntity":70},"FAQPage",[71,77,81],{"name":72,"@type":73,"acceptedAnswer":74},"What problem does the proposal identify for EPAF processing?","Question",{"text":75,"@type":76},"Campus surveys and focus groups indicate significant demand for improved EPAF processing. 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