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12th May, 2025  \nThe International Society for Music Information Retrieval (ISMIR) is a non-profit organisation (seethe Society By-Laws on [https://www.ismir.net/pdfs/ISMIR-Bylaws.pdf](https://www.ismir.net/pdfs/ISMIR-Bylaws.pdf)) which, among other things, oversees the organisation of the ISMIR Conference. The ISMIR conference is held annually and is the world’s leading research forum on processing, searching, organising and accessing musicrelated data.  \nThe present document is intended to provide guidelines to institutions interested in making a bid for the organisation of future editions of the conference.  \nContact: [board@ismir.net](board@ismir.net)  \nSociety’s website: [http://ismir.net/](http://ismir.net/)  \nContents  \n1 General Information 3  \n1.1 The ISMIR Conference .................................. 3  \n1.2 Format of the Proposal ................................. 3  \n1.3 Evaluation Criteria .................................... 4  \n1.4 Communication with the ISMIR Board ......................... 4  \n2 Requirements 5  \n2.1 Location .......................................... 5  \n2.2 Dates, Facilities and Local Context ........................... 5  \n2.3 Organising Committee .................................. 5  \n2.4 Housing .......................................... 6  \n2.5 Diversity and Code-of-Conduct ............................. 6  \n2.6 Hybrid Format ...................................... 6  \n2.7 Timeline .......................................... 7  \n2.8 Budget ........................................... 7  \n2.9 Reviewing workflow ................................... 8  \n2.10 Conference Website and Promotional Aspects ..................... 9  \n2.11 Activities and Topics ................................... 9  \n2.12 Papers and Proceedings ................................. 10  \n3 Data about upcoming and previous conferences 12  \nAppendices 12  \nA Where to send the Calls for Papers and Participation 12  \n1 General Information  \n1.1 The ISMIR Conference  \nThe revolution in music distribution and storage brought about by digital technology has fueled tremendous research activities and interests in academia as well as in industry, resulting in the field that is known as Music Information Retrieval (MIR) . The ISMIR Conference reflects this rapid development by providing a meeting place for the discussion of MIR-related research, developments, methods, tools and experimental results. Its main goal is to foster multidisciplinary exchange by bringing together researchers and developers, educators and librarians, as well as students and professional users.  \nThe ISMIR conference has been held annually since 2000 . It is a medium-size conference with an attendance of 300–500 (in person) and 100-200 (remote), and has traditionally intended to be accessible and affordable both to organizers (in terms of organization complexity and financial burden) and to participants.  \nThe conference has a duration of four days preceded by one day of tutorials. Traditionally the programme has included:  \n− Day 1:  \n– Tutorials (fees not included in registration)  \n– A welcome reception (fees included in registration)− Days 2 to 5:  \n– Single-track oral presentations, organised in multiple sessions  \n– Single-track poster presentations, organised in multiple sessions  \n– One to three invited keynote speech or speeches  \n– A “Late-Breaking/Demo” session  \n– An “Unconference” session  \n– A public Society meeting (including Society elections every second year)  \n– A “Widening Inclusion in MIR”(WIMIR) session as integral event in the regular conference program  \n– Daily lunches and coffee breaks (cost included in registration)  \n– Oral/poster presentations for papers published at TISMIR  \n– A conference banquet (cost included in registration)  \n– Optionally: a panel on a specific topic (e.g. industrial panel, panel on evaluation)  \n– Optionally: A c","cbCaihHkGrFRZkXo","https://ap.wps.com/l/cbCaihHkGrFRZkXo","pdf",205649,"English","# General Information\n## The ISMIR Conference\n## Format of the Proposal\n## Evaluation Criteria\n## Communication with the ISMIR Board\n# Requirements\n## Location\n## Dates, Facilities and Local Context\n## Organising Committee\n## Housing\n## Diversity and Code-of-Conduct\n## Hybrid Format\n## Timeline\n## Budget\n## Reviewing workflow\n## Conference Website and Promotional Aspects\n## Activities and Topics\n## Papers and Proceedings","[{\"question\":\"Who can submit a proposal to host future ISMIR conference editions?\",\"answer\":\"Institutions interested in bidding to organise future editions can submit hosting proposals to the ISMIR Board through the contact email provided in the document.\"},{\"question\":\"What topics must be included in an ISMIR hosting proposal?\",\"answer\":\"A complete PDF proposal must cover motivation, dates/facilities/local context, organising institutions and committee, housing, timeline, budget, reviewing aspects, website and promotion, activities and topics, and papers and proceedings-related aspects.\"},{\"question\":\"How are proposals evaluated by the ISMIR Board?\",\"answer\":\"Evaluation focuses on mechanisms to ensure high scientific quality, clear plans to reach financial break-even, and compliance with the required format and the listed requirements.\"}]","Guide for Making a Proposal for the Organisation of the ISMIR Conference | PDF"]