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It updates and expands guidance first published in 2000, adding best practices for collecting, maintaining, and managing access to staff records plus case studies from state and local education agencies. 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These data are intended to be useful for policymaking at the federal, state, and local levels.  \nThe National Forum on Education Statistics (Forum) is an entity of the Cooperative System and, among its other activities, proposes principles of good practice to assist state and local education agencies in meeting this purpose. The Cooperative System and the Forum are supported in these endeavors by resources from NCES.  \nPublications of the Forum do not undergo the same formal review required for products of NCES. The information and opinions published here are those of the Forum and do not necessarily represent the policy or views of NCES, the Institute of Education Sciences, or the U.S. Department of Education.  \nAugust 2021  \nThis publication and other publications of the National Forum on Education Statistics may be found at the websites listed below.  \nThe NCES Home Page address is [http://nces.ed.gov](http://nces.ed.gov)  \nThe NCES Publications and Products address is [http://nces.ed.gov/pubsearch](http://nces.ed.gov/pubsearch)  \nThe Forum Home Page address is [http://nces.ed.gov/forum](http://nces.ed.gov/forum)  \nThis publication was prepared in part under Contract No. ED-IES-16-Q-0009 with Quality Information Partners, Inc. Mention of trade names, commercial products, or organizations does not imply endorsement by the U.S. government.  \nSuggested Citation  \nNational Forum on Education Statistics. (2021). Forum Guide to Staff Records (NFES 2021094) .  \nU.S. Department of Education. Washington, DC: National Center for Education Statistics.  \nTechnical Contact  \nGhedam Bairu  \n(202) 245–6644  \n[ghedam.bairu@ed.gov](ghedam.bairu@ed.gov)  \nForeword  \nThe National Forum on Education Statistics (Forum) is pleased to present the Forum Guide to Staff Records. The purpose of this resource is to help education agencies effectively collect, manage, utilize, and dispose of staff data; protect the privacy of these data; and ensure that requests for data access and data releases are managed appropriately. It introduces key concepts and discusses best practices drawn from the experiences of state education agencies (SEAs) and local education agencies (LEAs) . Importantly, laws about maintenance and release of public records vary among states, and this resource does not provide legal guidelines.  \nPublication Objectives  \nIn 2000, the Forum addressed the need among schools, LEAs, and SEAs for information about managing requests for information contained in staff records with the publication of Privacy Issues in Education Staff Records: Guidelines for Education Agencies. This new publication updates  \nand expands information originally published in the 2000 document. It includes updated best practices for collecting, maintaining, and managing access to staff records, as well as case studies from SEAs and LEAs.  \nIntended Audience  \nThis resource is intended primarily for staff in education agencies who are responsible for employee data. It also may be of use to other stakeholders, such as researchers, staff members who approve research proposals, vendors who work with staff data, and staff members who have an interest in knowing how their data are managed.  \nOrganization of This Resource  \nThis resource includes the following chapters and appendices:  \n• Chapter 1: Overview of Staff Records defines staff records, describes types of staff records and the levels of data contained in them, and marks the distinction between official and secondary records.  \n• Chapter 2: Staff Records Collection and Management discusses the ways in which staff and student data intersect, as well as best pra","cbCairQK8pUj3phB","https://ap.wps.com/l/cbCairQK8pUj3phB","pdf",9353797,55,"English","# Foreword\n## Publication Objectives\n## Intended Audience\n## Organization of This Resource\n# Chapter 1: Overview of Staff Records\n# Chapter 2: Staff Records Collection and Management\n# Chapter 3: Access to and Release of Staff Records\n# Chapter 4: Case Studies\n# Appendices","[{\"question\":\"What is the purpose of the Forum Guide to Staff Records?\",\"answer\":\"It helps education agencies collect, manage, utilize, and dispose of staff data effectively, protect privacy, and ensure that data access and data release requests are handled appropriately.\"},{\"question\":\"Who is this resource intended for?\",\"answer\":\"Primarily staff in education agencies responsible for employee data. It can also support researchers, reviewers of research proposals, vendors working with staff data, and other stakeholders interested in how data are managed.\"},{\"question\":\"What topics are covered in the main chapters?\",\"answer\":\"Chapter 1 defines staff records and distinguishes official from secondary records. Chapter 2 covers collection and management, including governance, quality, standards, and disposal. Chapter 3 addresses access and release, including external requests such as public records and FOIA. Chapter 4 provides case studies from state and local education agencies.\"}]","Forum Guide to Staff Records - August 2021 | PDF",1792055332,139]