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It defines responsibilities across facilities management and university administration, covering scheduling negotiation meetings, requesting A/E fee proposals and negotiation scope, completing negotiation conference reporting, and managing termination or continuation with ranked firms. It also details steps for preparing agreements, coordinating General Counsel review, executing and distributing signed agreements, and documenting fees, reviews, and references through attachments A–G.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/research-report/","Research & 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is the objective of Facilities Management Policy & Procedure #14?","Question",{"text":63,"@type":64},"It establishes procedures for administering Architect/Engineer (A/E) Agreements, including negotiations and contracting for major projects.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"Who is responsible for key actions under this procedure?",{"text":68,"@type":64},"The procedure assigns responsibility to roles including the Associate VP Facilities Management and the DCS Director, with additional review and execution steps involving University administration and General Counsel.",{"name":70,"@type":61,"acceptedAnswer":71},"What attachments are used to support negotiations and the final agreement?",{"text":72,"@type":64},"Attachments include A/E fee breakdown (A), A/E negotiations conference report (B), the agreement form (C), and supporting memos and letters for General Counsel, A/E, and internal review/execution steps 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OWNER AND ARCHITECT/ENGINEER (MAJOR PROJECTS)  \nTo establish procedures for the administration of Architect/Engineer (A/E) Agreements including negotiations and contracting.  \nRESPONSIBILITY:  \nASSOCIATE VP FACILITIES MANAGEMENT  \nDCS DIRECTOR  \nASSOCIATE VP FACILITIES MANAGEMENT  \n􀁩  \n􀁩  \n􀁩  \n􀁩  \n􀁩  \n􀁩  \n􀁩  \n􀁩  \n􀁩  \n􀁩  \nACTION  \nUpon approval of the A/E Selection as described in the A/E Selection Process (Facilities Management P&P \\#11)), schedule the negotiation meeting with the A/E representative(s) , Associate VP Facilities Management, and the DCS Director. Request A/E to submit fee proposal for project.  \nProvide University Architect & Vice President for Facilities (UAVP) with A/E Fee Breakdown (Attachment “A”)  \nNegotiations are conducted for master planning , basic services , plus fees for civil engineering, landscape design and for any pre-negotiated additional services to be included in the agreement.  \nComplete Report of A/E Negotiations Conference form (Attachment “B”) . If negotiations with the first ranked firm are unsuccessful, the University may terminate negotiations with that firm and begin negotiations with the second ranked firm.  \nUpon successful negotiations, the University enters into an Agreement Between Owner and Architect/Engineer (Attachment “C”) .  \nPrepare and transmit one (1) original Agreement showing highlighted insertions for General Counsel along with three (3) signature pages (only) and transmit with a memo to General Counsel from the AVP Facilities Management (Attachment “D”) for execution. The draft (by the AVP) of the A/E Agreement, including all back-up associated with the Agreement, are to be filed in the AVP’s contract binder.  \nUpon receipt of executed Agreements from General Counsel, prepare letter to A/E (Attachment “E”) and transmit all Agreements by the A/E for execution. Upon receipt of the executed Agreements from the A/E prepare a memo to the VP Admin Affairs from the AVP (Attachment “F”) requesting the three (3) Agreements be reviewed and executed by the VP Financial Affairs.  \nPrepare a memorandum to the University President for approval and execution of all five (5) Agreements and return executed Agreements to the UAVP office for processing.  \n\n| Issued By: Dashtaki | Date Issued: 9-30-2014 | Date Revised: | Effective Date: 9-30-2014 |\n| --- | --- | --- | --- |\n|  |  |  |  |\n| APPROVED: |  |  | N/A |\n|  | Vice Pres. Admin Affairs | Assistant V. P. | Director |\n\nVICE PRESIDENT 􀁩 Reviews and initials three (3) Agreements prior to transmitting to the VP  \nADMIN AFFAIRS Financial Affairs for execution.  \nASSOCIATE VP 􀁩 Upon final execution of the Agreements by the VP Financial Affairs , transmit a  \nADMIN AFFAIRS letter to the A/E (Attachment “G”) and distribute the Agreements to the  \nfollowing (making copies as indicated below):  \na) Associate Vice President Facilities Management – 1 original  \nb) Architect/Engineer – 1 original  \nc) DCS Director – 1 copy  \nd) University Purchasing Office – 1 copy  \ne) University Controllers Office – 1 original  \nREFERENCE 􀁩 240.209(3)(p), 255.29(3) F.S.  \n􀁩 Rules 6C-14 .007, 6C-14.020, F.A. C.  \nATTACHMENTS 􀁩 Attachment “A” -A/E Fee Breakdown  \n􀁩 Attachment “B” -Report of A/E Negotiations Conference  \n􀁩 Attachment “C” -Agreement Between Owner and Architect/Engineer  \n􀁩 Attachment “D” -Memo to University General Counsel  \n􀁩 Attachment “E” -Letter to Architect/Engineer  \n􀁩 Attachment “F” -Memo to University Architect & Vice President  \n􀁩 Attachment “G” -Letter to Architect/Engineer – executed Agreement  \nATTACHMENT “A”  \nREPORT OF A/E NEGOTIATIONS CONFERENCE  \nProject Name:   Date:    \nUniversity:   BR    \nA/E Firm Name:    \nA/E Address:    \nCity:   State:   Zip:   Fed ID\\#:    \nA/E represented by:   Others Present:    \nNEGOTIATED FEE  \nBasic Service  $  X   *=  $   \nPlus  $  (Additional Services, Include Life Cycle Analysis) = TO","cbCaifAjIJcJ02XH","https://ap.wps.com/l/cbCaifAjIJcJ02XH","pdf",643780,23,"English","# Objective and Purpose\n# Responsibility\n# Procedures\n## Negotiations and contracting\n## Agreement preparation, execution, and distribution\n# Attachments","[{\"question\":\"What is the objective of Facilities Management Policy \\u0026 Procedure #14?\",\"answer\":\"It establishes procedures for administering Architect/Engineer (A/E) Agreements, including negotiations and contracting for major projects.\"},{\"question\":\"Who is responsible for key actions under this procedure?\",\"answer\":\"The procedure assigns responsibility to roles including the Associate VP Facilities Management and the DCS Director, with additional review and execution steps involving University administration and General Counsel.\"},{\"question\":\"What attachments are used to support negotiations and the final agreement?\",\"answer\":\"Attachments include A/E fee breakdown (A), A/E negotiations conference report (B), the agreement form (C), and supporting memos and letters for General Counsel, A/E, and internal review/execution steps (D–G).\"}]","Facilities Management Policy & Procedure - 14 - Administration of Agreement Between Owner and Architect/Engineer (Major Projects) | PDF",58]