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It specifies that applications are completed online and that documents must be uploaded via the portal. The guideline details each required material, including application forms, recommendation letters, official transcripts, course lists, language proficiency test reports, health certificates, photos, passport copies, and relevant essays, plus instructions for course and essay content.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":20,"@type":76,"position":81},"https://docshare.wps.com/document/exam/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/exchange-program-application-guideline-details-about-application-materials/507013/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/exchange-program-application-guideline-details-about-application-materials/507013.png","ImageObject",300,407,{"name":92,"@type":93},"nayy☆","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-05","2026-10-05",true,{"@type":102,"interactionType":103,"userInteractionCount":24},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"How do applicants submit the exchange program application and materials?","Question",{"text":112,"@type":113},"Applicants complete the online application form and upload all required documents through the application portal after official nomination by their home institution.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"Which language proficiency tests are required and for whom?",{"text":117,"@type":113},"TOEFL/IELTS(Academic)/TOEIC official reports are required for applicants from non-English-speaking institutions applying to the English-taught program, while JLPT official reports are required for applicants applying to the Japanese-taught program.",{"name":119,"@type":110,"acceptedAnswer":120},"What official transcript requirements must applicants meet?",{"text":121,"@type":113},"Transcripts must be official documents issued by the home institution; student copies are not acceptable. 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Account and URL for application portal will be provided after official nomination by the exchange program coordinator of their home institution. Applicants are required to submit online application form and upload application materials through the portal.  \n2) Documents in a language other than English or Japanese have to be translated into English or Japanese and certified by the home institution.  \nDocuments to be Submitted:  \n(1) Application form (downloaded after completing online application form via portal)  \n(2) Letter of academic recommendation (form provided)  \n(3) Official academic transcript(s)  \n(4) List of courses currently enrolled (if not listed on the transcript)  \n(5) TOEFL / IELTS(Academic) / TOEIC official test report (for ALL applicants from non-English-speaking institutions applying for English-taught program)  \n(6) JLPT official test report (only for applicants applying for Japanese-taught program)  \n(7) Certificate of health (form provided)  \n(8) Digital color photo (jpg format, length 4cm × width 3cm, white background)  \n(9) Photocopy of passport  \n(10) Essay explaining motivation and academic background for GPGS courses (only for applicants applying for the Graduate Program in Global Studies)  \n(11) Application for Certificate of Eligibility (CoE)  \n(12) Housing Application  \n(1) Application Form (Complete and Download PDF through online)  \nThe applicant must specify the semester and the department/ graduate program for which he/she is applying. The applicant should refer to the course information on the website when filling out the list of courses he/ she intends to take at Sophia. In principle, students should only choose courses offered by the department/ graduate programs he/ she intends to apply.  \nCourse Information : [http://www.sophia.ac.jp/eng/admissions/exchangeprograms/course_info.html](http://www.sophia.ac.jp/eng/admissions/exchangeprograms/course_info.html)  \n*Japanese language courses are not mandatory for exchange students.  \n*The updated course information for next year will not be released until March each year, so please refer to the current course information at the time of application. You can change courses during course registration period after coming to Sophia, so you need not to worry about the courses at this point.  \nThe applicant is also required to fill in the academic essay. Generally, the essay should be about the applicant's reasons for wishing to study at Sophia, precise areas of intended study at the departments/graduate program the applicant applies to and how the study in Sophia relates to the applicant’s previous experience as well as future goals. Once complete the online application form, you can download the form in PDF. Please upload the PDF application from through portal together with other application documents.  \n(2) Letter of Recommendation (Form Provided)  \nLetter must be completed by professor/ lecturer who has taught the applicant in an academic course at his/her home institution.  \nIf the professor/ lecturer would not like to share the letter with students, they can send the letter directly to our office by email ([inbound-co@sophia.ac.jp](inbound-co@sophia.ac.jp)).  \n(3) Official Academic Transcript(s)  \nTranscripts must be OFFICIAL documents issued by the home institution. Student copies are NOT acceptable. A","cbCaiqP8r4ZmxgBT","https://ap.wps.com/l/cbCaiqP8r4ZmxgBT","pdf",207382,"English","# Before Applying\n## Qualifications and eligibility checks\n# General rules for submitting applications\n## Online application portal and translation requirements\n# Documents to be submitted\n## Application form and prescribed forms\n## Recommendation letter and official transcripts\n## Course list and language proficiency reports\n## Health certificate, photo, and passport copy\n## Essay and Certificate of Eligibility (CoE)\n## Housing application\n# Academic essay and course selection guidance","[{\"question\":\"How do applicants submit the exchange program application and materials?\",\"answer\":\"Applicants complete the online application form and upload all required documents through the application portal after official nomination by their home institution.\"},{\"question\":\"Which language proficiency tests are required and for whom?\",\"answer\":\"TOEFL/IELTS(Academic)/TOEIC official reports are required for applicants from non-English-speaking institutions applying to the English-taught program, while JLPT official reports are required for applicants applying to the Japanese-taught program.\"},{\"question\":\"What official transcript requirements must applicants meet?\",\"answer\":\"Transcripts must be official documents issued by the home institution; student copies are not acceptable. Applicants must have completed at least one semester at their home institution by the time of applying, and grading system explanations must be attached.\"}]","Exchange Program Application Guideline - Details about Application Materials | PDF",1791172033]