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ID Number: 7437  \nSYSTEM DESCRIPTION  \nEnter the full name and acronym for the system, project, application and/or database.  \neTrak Practitioner Module, eTrak Practitioner  \nIs this a new system?  \nNo  \nIs there a PCLIA for this system?  \nYes  \nWhat is the full name, acronym, and milestone of the most recent PCLIA?  \neTrak Practitioner \\#4723  \nWhat is the approval date of the most recent PCLIA?  \n3/10/2020  \nChanges that occurred to require this update:  \nExpiring PCLIA  \nWere there other system changes not listed above?  \nNo  \nWhat governance board or Executive Steering Committee (ESC) does this system report to? Full name and acronym.  \nReturn Preparer Office  \nCurrent ELC (Enterprise Life Cycle) Milestones:  \nOperations & Maintenance (i.e., system is currently operational)  \nIs this a Federal Information Security Management Act (FISMA) reportable system?  \nYes  \nGENERAL BUSINESS PURPOSE  \nWhat is the general business purpose of this system? Provide a clear, concise description of the system, application or database, the reason for the system, and the benefits to the IRS to use the information, and how the information will be used.  \nThe e-trak Practitioner System tracks, manages, and reports information relative to individuals seeking to become Enrolled Agents (EA), Enrolled Actuaries, and Enrolled Retirement Plan Agents (ERPA). The e-trak Practitioner System tracks progress to becoming an EA, Enrolled Actuary, and ERPA; maintains data associated with testing, and tracks the progress of renewal applications. The e-trak Practitioner System provides status on the licensing of applicants as Practitioners to represent taxpayers in a variety of tax matters. Thee-trak Practitioner System also records and displays the information reflecting those Practitioners who are currently the subject of a disciplinary proceeding or who are currently suspended or terminated. The system records and displays sponsor and continuing professional education data from the prior program. Due process is provided pursuant to 26 USC. The e-Trak Practitioner is made up of Enrolled Agents, Enrolled Retirement Plan Agents, and Actuaries. The Enrolled Agents are the only practitioners that are mandated by Circular 230 to have a Preparer Tax Identification Number (PTIN) . The Enrolled Retirement Plan Agents (ERPA) and Actuaries are not required to have PTIN. ERPAs and Actuaries do not have a PTIN. So, the SSN is used in the e-Trak Practitioner. The practitioner module uses PTIN (not the Tax Identification Number (TIN)) for enrolled agent data tracking.  \nPII DETAILS  \nDoes the system use, collect, receive, display, store, maintain, or disseminate IR Code 6103 taxpayer information: or any other type of Sensitive but Unclassified (SBU) information or PII such as information about IRS employees or outside stakeholders?  \nYes  \nDoes the system use, collect, receive, display, store, maintain, or disseminate Social Security Numbers (SSN's) or tax identification numbers (i.e., last 4 digits, etc.)?  \nYes  \nWhat types of tax identification numbers (TIN) apply to this system? Social Security Number (SSN)  \nList the approved Treasury uses of the SSN:  \nWhen there is no reasonable alternative means for meeting business requirements  \nExplain why the authorized use(s) above support the new or continued use of SSNs (or tax identification numbers).  \neTrak-Practitioner requires the use of SSN's because no other identifier can be used to uniquely identify a taxpayer at this time. SSNs are permissible from Internal Revenue Code (IRC) 6109, which requires individual taxpayers to include their SSNson their income tax returns.  \nDescribe the planned mitigation strategy and forecasted implementation date to mitigate or eliminate the use of SSN's (or tax identification numbers).  \nThe Office of Management and Budget memorandum circular A-130 requires that federal agencies develop a mitigation or elimination strategy for systems that us","cbCaigdwiClFnsdK","https://ap.wps.com/l/cbCaigdwiClFnsdK","pdf",159296,11,"English","# System Description\n## General Business Purpose\n# PII Details\n## Business Needs and Accuracy","[{\"question\":\"What does the eTrak Practitioner Module track and manage?\",\"answer\":\"It tracks and reports progress toward becoming an Enrolled Agent, Enrolled Actuary, and ERPA, manages testing-related data, and monitors renewal application progress and practitioner licensing status.\"},{\"question\":\"Why does the system use Social Security Numbers (SSNs)?\",\"answer\":\"SSNs are used to confirm identity because no other identifier can uniquely identify a taxpayer at this time, and SSNs are permitted under IRC 6109 for individual taxpayers’ income tax returns.\"},{\"question\":\"What types of PII does the system collect?\",\"answer\":\"The system collects name, mailing address, phone numbers, email address, date of birth, place of birth, certificate or license numbers, and Centralized Authorization File (CAF) data, and it also uses SBU information related to agency-sensitive data.\"}]","eTrak Practitioner Module - PIA | PDF",1790412755,28]