[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-537500-105":3,"detail-sidebar-cat-0-en-105":81,"doc-detail-537500-en":130},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","english-learner-el-record-update-rules","English Learner (EL) Record Update Rules","","Guidance for maintaining and updating English Learner (EL) records in a district system. It defines required enrollment conditions before updates, required date-field behavior, and conditional dependencies between “Date EL Services Ended,” “Reason for Ending EL Services,” ACCESS scores, and EL placement statuses. The rules specify validation constraints between enrollment dates and birthdates, editable conditions for current and previous school years, and how incorrect entries are automatically set or removed.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/exam/","Exam",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/english-learner-el-record-update-rules/537500/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/english-learner-el-record-update-rules/537500.png","ImageObject",300,407,{"name":42,"@type":43},"Mafia Boss","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-10","2026-10-10",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",8,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"When can an EL record be updated in the district system?","Question",{"text":63,"@type":64},"An EL student must be actively enrolled in the district before the EL record can be updated. The Date EL Services Ended field must be blank to update the EL record.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What happens if Date EL Services Ended is not blank?",{"text":68,"@type":64},"If Date EL Services Ended is not null, a Reason for Ending EL Services must be provided, and vice versa. The rules also restrict specific reason codes, including user-set restrictions for erroneous entries.",{"name":70,"@type":61,"acceptedAnswer":71},"How do ACCESS scores affect EL ending information and erroneous records?",{"text":72,"@type":64},"If an ACCESS Score is received and the student is currently enrolled, EL must be “Yes” and the current EL record is set to erroneous. When the ACCESS score is attached to the student, the EL Services End Reason and the EL Services End Date will be removed.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},537500,1791621009,{"code":4,"msg":82,"data":83},"success",[84,88,92,95,100,105,110,114,119,122,126],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":93,"slug":94},70,"exam",{"id":96,"doc_module":4,"doc_module_name":25,"category_name":97,"show_sort_weight":98,"slug":99},5,"Comic",60,"comic",{"id":101,"doc_module":4,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},6,"Technology",50,"technology",{"id":106,"doc_module":4,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},7,"Healthcare",40,"healthcare",{"id":55,"doc_module":4,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},"Research & Report",30,"research-report",{"id":115,"doc_module":4,"doc_module_name":25,"category_name":116,"show_sort_weight":117,"slug":118},9,"Religion & Spirituality",20,"religion-spirituality",{"id":117,"doc_module":4,"doc_module_name":25,"category_name":120,"show_sort_weight":117,"slug":121},"World Cup","world-cup",{"id":123,"doc_module":4,"doc_module_name":25,"category_name":124,"show_sort_weight":123,"slug":125},10,"Lifestyle","lifestyle",{"id":127,"doc_module":4,"doc_module_name":25,"category_name":128,"show_sort_weight":96,"slug":129},19,"General","general",{"code":4,"msg":82,"data":131},{"doc_id":79,"user_id":132,"nickname":42,"user_avatar":133,"doc_module":4,"category_id":33,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":55,"language":139,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":12,"update_tm":143,"read_time":117,"preview_page_count":4},962090760730,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","English Learner (EL)  \nStudent must be actively enrolled in the district before the user can update the EL record.  \nThe Date EL Services Ended must be blank, to update an EL record.  \nIf Date EL Services Ended is not null, a Reason for Ending EL Services must be provided (and vice versa) .  \nDate First Enrolled in District/LEA and Date Student Enrolled or Re-Entered to Receive EL Services must be greater than student’s Date of Birth by three years. A student cannot be both EL Placement Entry Status= ‘Parents Refused’ and Reason for Ending EL Services = ‘Withdrawn by Parents’.  \nIf a student receives an ACCESS Score, then the EL Reason for Ending Services cannot be erroneous.  \nIf an ACCESS Score is received and student is currently enrolled, EL = Yes and the current EL record is set to erroneous, the EL Services End Reason and the EL Services End Date will be removed when the ACCESS Score is attached to the student.  \nEL Services Provided Indicator must be 00 – None of the above and Class Periods Provided Per Week Indicator must be 03 – High, if Dual Language Indicator on the Demographic Enrollment file is set to 01-Dual Language-Two Way Immersion or 02 – Dual Language One Way Immersion.  \nTBE/TPI: If EL Services provided is “03, 04, 05 or 06” then Dual Language must be marked as “03-Not a Participant in Dual Language Program” on the Student’s Enrollment and can NOT be updated until the EL Services Provided is changed to “00-None of the above.”  \nReason for Ending EL Services cannot be set to 07 – Erroneous Entry by users. Marking EL Indicator to ‘No’ on the Program Indicators will automatically set the EL Record to 07 – Erroneous Entry  \nMarking EL Indicator back to ‘Yes’ on the Program Indicators will automatically remove the 07 – Erroneous Entry.  \nFor Current School Year and Previous School Year, EL Record is Editable when Reason for Ending EL Services = ‘02-Withdrawn by Parents’.  \n\n| Data Element | | | Code | Value | | |\n| --- | --- | --- | --- | --- | --- | --- |\n| | Mandatory | Char(10) | mm/dd/yyyy |  | |  |\n| | Optional | Char(2) |  |  | |  |\n|  |  |  | 01 | Yes |  |  |\n|  |  |  | 02 | No |  |  |\n| | Mandatory | Char(2) |  |  |  |  |\n|  |  |  | 10 | TBE Full Time | The student is in a TBE program Full time |  |\n\n\n| Data Element | Mandatory | Data Type | Code | Value | Description | Validation Rules / Notes |\n| --- | --- | --- | --- | --- | --- | --- |\n|  |  |  | 11 | TBE Part Time | The student is in a TBE program Part time |  |\n|  |  |  | 12 | TPI | The student is in a TPI program |  |\n|  |  |  | 13 | 228.27 Plan | |  |\n|  |  |  | 14 | Parents Refused | Parents refused EL services for the student after the district identified the student for TBE/TPI placement based on the English language proficiency screening results but before the student commenced participation in the TBE/TPI services. The district sent a parent notification letter to the parents before services were refused | If Entry Status = “14” (Parents Refused), Class Periods Provided per Week will be set to“00” (None) and all indicators to“No”. |\n| Date Student Started Receiving EL Services | Mandatory | Char(10) | mm/dd/yyyy |  | The date the student began receiving EL services in your District without interruption. An interruption in EL Services is defined as one of the following:\u003Cbr>1) Student transfers to another district.\u003Cbr>2) Student’s enrollment is exited for any reason other than Promotion. Code 05 or Retained in same grade or demoted to a lower grade Code 12.\u003Cbr>If the student has an interruption in EL Services, enter the date the Student Re-entered EL Services in your district. If district does not offer EL Services use date entered as\"New\" EL student to populate the Date Enrolled or Re-Entered to Receive EL Services | Date Student Enrolled or ReEntered to Receive EL Services must be either equal to or greater than Date First Enrolled in District/LEA. |\n\n\n| Data Element | Mandatory | Data Type | Code | Value | Description | Validation Rules / N","cbCaisTKmkvENyfH","https://ap.wps.com/l/cbCaisTKmkvENyfH","pdf",175942,"English","# EL record update prerequisites\n# Date and reason dependency rules\n## ACCESS score and erroneous record handling\n# Enrollment date validation constraints\n# Dual language and service indicators\n## TBE/TPI and participant restrictions\n# Class periods and program indicator mappings\n## Class Periods Provided per Week codes","[{\"question\":\"When can an EL record be updated in the district system?\",\"answer\":\"An EL student must be actively enrolled in the district before the EL record can be updated. The Date EL Services Ended field must be blank to update the EL record.\"},{\"question\":\"What happens if Date EL Services Ended is not blank?\",\"answer\":\"If Date EL Services Ended is not null, a Reason for Ending EL Services must be provided, and vice versa. The rules also restrict specific reason codes, including user-set restrictions for erroneous entries.\"},{\"question\":\"How do ACCESS scores affect EL ending information and erroneous records?\",\"answer\":\"If an ACCESS Score is received and the student is currently enrolled, EL must be “Yes” and the current EL record is set to erroneous. When the ACCESS score is attached to the student, the EL Services End Reason and the EL Services End Date will be removed.\"}]","English Learner (EL) Record Update Rules | PDF",1791604827]