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Introduction  \nThe purpose of a Centre Quality Assurance Visit is to check whether standards are being maintained and to promote continuous improvement in the delivery of periodic training. An approved training centre can be subject to announced visits at any time from a DVSA/DVA representative and a similar form to this document will be completed.  \nTo help you with this process we have devised this self-assessment checklist so that you are aware of the areas we will be looking at. We would recommend that you also refer to your most recently approved Scheme of Control.  \nWe hope that this self-assessment will assist you with the identification of areas of continuous improvement and ensure that you are ready for any visit by a DVSA/DVA auditor.  \nThe areas covered include: administration processes, trainer selection and their professional development, internal quality assurance checks and record keeping. Where possible we have indicated a link to resources which may assist you when completing the form.  \nThe responsibility for quality and safety at an approved training centre lies with the responsible contact. i.e., the person operationally responsible for periodic training. By completing this self-assessment, it is not in itself a suitable and sufficient means of ensuring full compliance.  \n2. Administration Processes  \n\n|  |  | Yes/No | Notes/Comments/Areas for Improvement |\n| --- | --- | --- | --- |\n| 2.1 | Can you demonstrate that internal quality checks have been carried out in line with the Scheme of Control?\u003Cbr>Tip: You should review your Scheme of Control prior to a centre audit. .This should reflect the amount of training conducted. |  |  |\n| 2.2 | Can you demonstrate that you have assessed the suitability and safety of training venues prior to use?\u003Cbr>Reminder: You should conduct your own assessment on a venue to ensure suitability for the delivery of Driver CPC training.. |  |  |\n| 2.3 | Are you advertising courses according to the approval documentation? |  |  |\n| 2.4 | Do you have valid insurance in place? |  |  |\n| 2.5 | Do you issue appropriate joining instructions?\u003Cbr>Example joining instructions can be found at:\u003Cbr>[https://www.gov.uk/guidance/run-a-driver-cpc](https://www.gov.uk/guidance/run-a-driver-cpc)training-course\u003Cbr>Tip: Use your joining instructions to confirm that the trainee should not repeat the course if they have previously attended the same course or content. |  |  |\n\n\n| 2.6 | Is the Driver CPC/SAFED logo being used in accordance with the most recent Logo Guidelines?\u003Cbr>Full logo guidelines can be found at:\u003Cbr>[https://www.gov.uk/guidance/get-permission](https://www.gov.uk/guidance/get-permission)to-use-dvsa-logos\u003Cbr>Reminder: You are not obligated to use the logo but where you do it must be used in accordance with the guidelines. |  |  |\n| --- | --- | --- | --- |\n| 2.7 | Can you demonstrate effective communication is provided to all personnel involved in periodic training to ensure consistency of training delivery?\u003Cbr>Tip: Keep copies of meeting notes, memos, emails to keep personnel informed of Driver CPC changes, outcomes of auditsand reminders of processes e.g. trainers should have a copy of the course summary to hand when delivering training. |  |  |\n| 2.8 | Can you demonstrate there is an effective course booking/trainer availability process?\u003Cbr>Reminder: Ensure that DVSA are made aware of any changes to the course, address, trainer, date etc and that the trainer is authorised to deliver the course before running the training. make sure the trainee is authorised before running the training.\u003Cbr>Tip: Include previous training checks to prevent the trainee repeating the course or content. |  |  |\n| 2.9 | Can you demonstrate that there isan effective process in place to notify DVSA of cancellations and any changes to the course, trainer, venue, times etc.","cbCaid26GCp3wE00","https://ap.wps.com/l/cbCaid26GCp3wE00","pdf",176482,11,"English","# 1. Introduction\n# 2. Administration Processes\n## 2.1 Internal quality checks aligned to Scheme of Control\n## 2.2 Venue suitability and safety before use\n## 2.3 Course advertising according to approval documentation\n## 2.4 Valid insurance in place\n## 2.5 Issuing appropriate joining instructions\n## 2.6 Logo usage in line with latest guidelines\n## 2.7 Communication to all periodic training personnel\n## 2.8 Course booking and trainer availability process\n## 2.9 Process to notify DVSA of cancellations and changes\n## 2.10 Complaints management process\n## 2.11 Managing non-compliance\n# 3. Upload Processes\n## 3.1 Centre contact details match DVSA records\n## 3.2 DVSA notified of legal entity changes\n## 3.3 Secure, auditable procedure for accessing and uploading records","[{\"question\":\"What is the purpose of this Driver CPC Centre self-assessment checklist?\",\"answer\":\"It helps approved training centres identify areas for continuous improvement and prepare for any DVSA/DVA auditor visit. It covers key areas such as administration processes, trainer development, internal quality assurance checks, and record keeping.\"},{\"question\":\"Which administration activities does the checklist require before running courses?\",\"answer\":\"Centres should demonstrate internal quality checks follow the Scheme of Control, assess venue suitability and safety before use, use correct course advertising, hold valid insurance, and issue appropriate joining instructions. It also checks effective communication, booking/trainer availability, and that trainers are authorised.\"},{\"question\":\"What upload processes must be in place for periodic training records?\",\"answer\":\"Centres should ensure their contact details match DVSA records, notify DVSA of changes to the legal entity, and maintain a secure, auditable method for authorised personnel to access and upload information to the Driver CPC Recording and Evidencing (R\\u0026E) database and/or the DVA database. The checklist also stresses having more than one administrator.\"}]","Driver CPC Centre Checklist - Self-Assessment - June 2024 | PDF",1790304489,28]