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Covers why authenticity must be protected in an electronic workflow, including requirements for encrypted electronic signatures and seals, and the consequences of document alteration. Explains cost and efficiency trade-offs such as reduced printing and archiving, faster signing and transmission, and secure signature verification options through third parties.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":30,"@type":76,"position":81},"https://docshare.wps.com/document/technology/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/design-professionals-guide-to-creating-and-processing-electronic-construction-documents-introduction/649528/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/design-professionals-guide-to-creating-and-processing-electronic-construction-documents-introduction/649528.png","ImageObject",300,407,{"name":92,"@type":93},"I feel Different","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-28","2026-10-24",true,{"@type":102,"interactionType":103,"userInteractionCount":24},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Why does the electronic permit process require secured document authenticity?","Question",{"text":112,"@type":113},"Because permitting documents form an official public record and must rely on the authenticity of the information. 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Computer Aided Design (CAD), Building Information Modeling (BIM), word processing (Word), Portable Document Format (PDF) management and other computer programs are familiar to most design professionals, contractors, and building code officials. A paperless online building permit process is now possible through advances in technology and updated state statutesand licensing regulations.  \nUtilization of electronic documents in the building permit process provides opportunities for cost savings for all parties through improved work flow efficiency, reduced printing costs, eliminating archiving costs, reducing shredding cost and fewer trips by the contractor’s representative to the building department. While personal contact will always be important, the reality is that building department employees can be more productive without a customer sitting at their desk while they are processing permit documents.  \nThe building permit process builds an official public record of construction activity that relies on the authenticity of information. Certain documents must bear the mark of the person, persons or agency that created, reviewed or authorized them. Legislation and associated administrative rules mandate signatures, notarized signatures, and in the case of architects and engineers, an encrypted signature and seal must be affixed. It is the authenticity of these documents that must be safeguarded in an electronic building permit process.  \nFor these electronic documents to be used for permitting construction projects, design professionals, contractors and code officials must learn how to electronically secure, sign, and seal various documents to guarantee that the documents are authentic and cannot be altered.  \nB O A F , A I A-F l o r i d a , F E S J O I N T T A S K F O R C E Page 1  \nThe BOAF/AIA-Florida/FES Joint Task Force has developed this document to provide guidance for design professionals, contractors, and code officials regarding the best practices recommended for the creation and handling of secure electronic documents, used in the building permit process.  \nCOST/BENEFIT  \nCOSTS-Architects and engineers will need to submit drawings for permitting as PDF files. Depending on the CAD software being used it may be necessary to purchase or upgrade a PDF management software program, such as ADOBE Professional or BlueBeam, to be able to convert drawings from  \n. DWG or other file formats to a secure . PDF format.  \nThe most secure form of signature verification is the use of a third party process, such as VeriSign, GeoTrust or others. Any third party signature verification method used will result in additional costs.  \nArchitects or engineers may choose to maintain an online file exchange service to deliver electronic documents to the contractor for permitting. This may be a feature of the design professional’s website or a subscription to a third party service.  \nBENEFITS-  \n1. Electronic signatures are easier to affix to documents than impression seals or wet seals  \n2. Documents can be signed as soon as they are complete, saving time spent waiting on the printer  \n3. Document printing cost is reduced or eliminated  \n4. Documents can be transmitted to the contractor once they are electronically signed  \nRe-work or revision drawings can be electronically delivered directly to the building department when corrections or changes are required for plan review.  \nCREATING CONSTRUCTION DOCUMENTS FOR PERMITTING  \nConstruction documents required for permitting are assembled into an application package by the contractor. For the purpose of this document the term“contractor” is used to represent the“applicant”. While the contractor is ordinarily the applicant, in some circumstances the applicant could be a design professio","cbCaitTdDlg3YQME","https://ap.wps.com/l/cbCaitTdDlg3YQME","pdf",266757,"English","# Introduction\n# Cost/Benefit\n# Creating Construction Documents for Permitting\n## Technology Requirements\n## Formating Documents","[{\"question\":\"Why does the electronic permit process require secured document authenticity?\",\"answer\":\"Because permitting documents form an official public record and must rely on the authenticity of the information. Laws and administrative rules mandate signed and sealed documents, including encrypted signatures and seals for architects and engineers.\"},{\"question\":\"What costs and tools are typically needed to submit permitting drawings electronically?\",\"answer\":\"Architects and engineers may need to submit drawings as PDF files and may need to purchase or upgrade PDF management software to convert drawings from DWG (or other formats) into a secure PDF format.\"},{\"question\":\"How can document alteration affect signed electronic documents?\",\"answer\":\"Documents signed with an encrypted signature must not be altered; any alteration will void the document signature, so recipients must handle files carefully to preserve their signed integrity.\"}]","Design Professionals Guide to Creating and Processing Electronic Construction Documents - Introduction | PDF",1792801249]