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Instructions cover timing of submission, use of the U-M electronic file transfer method with FIC coordination, and prohibition of flash drives. Requirements specify small versus large format scope, OCR PDF creation, restrictions on PDF portfolios and security passwords, double-sided layout rules, volume/indexing practices, and delivery packaging using a Document Transmittal Spreadsheet (Intelliport sheet) for small documents.",{"@graph":69,"@context":121},[70,84,104],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/design-guideline-242-document-standards-and-methods-for-electronic-document-submissions/649273/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":98,"encodingFormat":97,"isAccessibleForFree":99,"interactionStatistic":100},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/design-guideline-242-document-standards-and-methods-for-electronic-document-submissions/649273.png","ImageObject",300,407,{"name":92,"@type":93},"Pentious","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-23",true,{"@type":101,"interactionType":102,"userInteractionCount":4},"InteractionCounter",{"@type":103},"ViewAction",{"@type":105,"mainEntity":106},"FAQPage",[107,113,117],{"name":108,"@type":109,"acceptedAnswer":110},"When should AEC project documents be submitted electronically to the University of Michigan?","Question",{"text":111,"@type":112},"Submit the required issued and final documents at the time of completion/issuance.","Answer",{"name":114,"@type":109,"acceptedAnswer":115},"What method must be used for electronic transfers, and what is not allowed?",{"text":116,"@type":112},"Use the current University of Michigan electronic file transfer method coordinated with the Facilities Information Center (FIC). Flash drive submissions are not permitted.",{"name":118,"@type":109,"acceptedAnswer":119},"What are the PDF requirements for small and large format files?",{"text":120,"@type":112},"Small and large format PDFs must be OCR’d, must not be PDF Portfolios, and must not have any security/password protection applied.","https://schema.org",{"og:url":83,"og:type":123,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":125,"canonical":83},"index,follow",{"doc_id":127,"site_id":62},649273,1792798624,{"code":4,"msg":5,"data":130},{"doc_id":127,"user_id":131,"nickname":92,"user_avatar":132,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":133,"file_id":134,"file_url":135,"file_type":136,"file_size":137,"view_count":4,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":138,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":128,"read_time":143},1374404730887,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","DESIGN GUIDELINE 2.4.2  \nDOCUMENT STANDARDS & METHODS FOR ELECTRONIC DOCUMENT  \nSUBMISSIONS  \nScope  \nThis section provides guidance and instructions, to the Design Professional, for preparing and submitting all required issued and final AEC Project documents electronically to the  \nUniversity of Michigan. These documents should be submitted at the time of completion/issuance. This guideline will be referenced and referred to in other relevant design guidelines sections that govern the content of the files.  \nThe current University of Michigan electronic file transfer method shall be utilized for submitting documents. The Design Manager, in coordination with the Facilities Information Center (FIC), will provide instructions and a link to the Project transfer location. Flash drive submissions are not permitted.  \nRelated Sections  \nU-M Design Guideline Sections:  \nDG 2.4 Document Standards and Procedures for Project Deliverables  \nElectronic Submission Requirements  \nFile Format Sizes  \nSmall Format Documents refers to document sizes:  \n• Letter, 8.5” by 11”, ANSI A  \n• Tabloid, 11” by 17”, ANSI B  \nLarge Format Documents refers to document sizes:  \n• 12” by 18”, Arch B or ½ sized Arch E  \n• 24” by 36”, Arch D  \n• 30” by 42”, Arch E1  \n• 36” by 48”, Arch E  \nSmall Format Files  \nSmall Format Scope  \n● Small format files may include but are not limited to:  \n○ OPR/BOD  \n○ Specifications for Bid, Construction and Record  \n○ O&M manuals  \n■ Do NOT include Contractor Markups (aka As-Builts) in the O&M, see Section Contractor Mark-up for guidance  \n○ Warranties  \n○ Testing Reports  \n○ Commissioning Manuals  \n○ Final LEED Scorecard/Certification  \nSmall Format File Creation & Formatting  \n● All small format files are to be generated as an OCR’d PDF  \n○ The files must not be in Portfolio format and they must not have any security or passwords applied  \n● The document shall be in color if appropriate  \n● The document shall be set up/formatted to allow for double sided printing  \n○ Each new section shall start on the right hand page.  \n● Volumes shall be used when the document contains more than 1200 pages  \n(i.e. a total of 600 double sided sheets)  \n○ Each volume should include an index/cover page  \n○ Volumes should be broken between disciplines whenever possible  \nSmall Format File Delivery   \n● When delivering/submitting small format files include a Document Transmittal Spreadsheet (aka Intelliport sheet)  \n○ This is an excel file that itemizes the documents being submitted  \n● For small format documents the fields to be completed are:  \n○ Required  \n■ Project Number  \n■ Original File Name (name of the electronic file, ex. 12345678-A- 01.pdf)  \n■ Description (O&M manual for . . . / Arch Specifications, etc.)  \n■ Building/Block \\# (UM 7 Digit Building/Block Number)  \n■ Bid Pack Number  \n■ Volume (\\#\\# if applicable, default 01)  \n■ Originating Company (Document Author)  \n○ Need if Applicable/Appropriate  \n■ Floor  \n■ Room Number  \n● Complete a new version of the excel file each time you submit materials  \n● The current University of Michigan electronic file transfer method shall be utilized for submitting documents. The Design Manager, in coordination with the Facilities Information Center (FIC), will provide instructions and a link to the Project transfer location. Flash drive submissions are not permitted.  \nLarge Format Files  \nLarge Format Scope  \n● Large format files may include but are not limited to the following:  \n● Surveys  \n○ Soil Borings/Geo-Techincal  \n○ Legal Boundary  \n○ Site / Utilities  \n● Review Drawings  \n● Coordination Drawings  \n● Bid Drawings  \n● Shop Drawings  \n● Construction Drawings  \n● Contractor Mark-Ups  \n● Record Drawings  \n● City Submission/Approved Drawings  \n● BFS Submission/Approved Drawings  \nLarge Format File Creation & Formatting  \nLarge Format Static Files (PDF)  \nNote: UM will NOT accept PDF Portfolios or PDFs with security(passwords) applied to them.  \nBid Drawings & Design Review Drawings  \n● P","cbCaipPmccw4AYmB","https://ap.wps.com/l/cbCaipPmccw4AYmB","pdf",366766,14,"English","# Scope\n# Electronic submission requirements\n# Related sections\n# Small format documents\n## Small format scope\n## Small format file creation and formatting\n## Small format file delivery\n# Large format files\n## Large format scope\n## Large format file creation and formatting\n## Bid drawings & design review drawings\n## Construction drawings\n## Contractor mark-up set","[{\"question\":\"When should AEC project documents be submitted electronically to the University of Michigan?\",\"answer\":\"Submit the required issued and final documents at the time of completion/issuance.\"},{\"question\":\"What method must be used for electronic transfers, and what is not allowed?\",\"answer\":\"Use the current University of Michigan electronic file transfer method coordinated with the Facilities Information Center (FIC). Flash drive submissions are not permitted.\"},{\"question\":\"What are the PDF requirements for small and large format files?\",\"answer\":\"Small and large format PDFs must be OCR’d, must not be PDF Portfolios, and must not have any security/password protection applied.\"}]","DESIGN GUIDELINE 2.4.2 - Document Standards and Methods for Electronic Document Submissions | PDF",35]