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The Department of Basic Education team introduced key personnel and outlined bid submission rules, including hard-copy submission, tender closing time, late submission rejection, and how questions should be emailed with the tender number reference. Responses clarified proposal structure, project plan expectations, and risk management approach when specific projects and specifications are not yet identified. The closing date was extended to 13 July 2026 at 11:00.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/dbe212-non-compulsory-briefing-session-minutes/610587/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/dbe212-non-compulsory-briefing-session-minutes/610587.png","ImageObject",300,407,{"name":92,"@type":93},"Taylor Morgan","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-03","2026-10-19",true,{"@type":102,"interactionType":103,"userInteractionCount":39},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Is attendance at the DBE212 briefing session compulsory for bidders?","Question",{"text":112,"@type":113},"No. Attendance was stated as non-compulsory and non-attendance would not disqualify a bidder’s proposal or document.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"How must bids be submitted for tender DBE212 and what happens if they are late?",{"text":117,"@type":113},"Bids must be submitted as hard copies; electronic or emailed submissions are not accepted. A bid submitted after 11:00 on the tender closing date is regarded as late and will not be accepted.",{"name":119,"@type":110,"acceptedAnswer":120},"What proposal should bidders submit if they plan to cover multiple phases (Foundation, Intermediate, Senior, and FET)?",{"text":121,"@type":113},"Bidders must submit only one proposal and indicate the phases they are bidding on, as specified in the TOR scope and mandatory requirements.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},610587,1792418788,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":39,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":24,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":144},1099523885336,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","NON-COMPULSORY BRIEFING SESSION – MS TEAMS  \nDATE: 21 MAY 2026  \nTIME: 10:00 to 11:00  \nTENDER NUMBER DBE212  \nDESCRIPTION: CREATION OF A DATABASE OF SERVICE PROVIDERS/CONSORTIUMS TO CONDUCT  \nCONTINUING PROFESSIONAL TEACHER DEVELOPMENT NATIONALLY FROM 2026/27 TO 2028/29, RENEWABLE EVERY TWO YEARS.  \n1. WELCOME AND INTRODUCTION  \nMs N Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Ms M Ntloana , Mr DMoukangwe (Supply Chain Management) and Dr A Nkosi (Project Manager) . To save time, bidders were requested to introduce themselves in the Chat by stating their individual names and the name of the company/organization they represented.  \n2. BID PRESENTATION  \nPresentation of the Terms of Reference (TORs) by Dr Nkosi.  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \na. The Briefing Session was non-compulsory as indicated in the tender document and the advert. Non-attendance to the Briefing Session would not lead to the disqualification of the bidder’s proposal/document.  \nb. The tender was closing on 15 June 2026 at 11:00 . A bid document submitted after 11:00 would be regarded as late and will not be accepted by the DBE. The tender box is situated on the right-hand side before the main entrance (from the gate) to reception and is clearly marked “TENDERS”. Regarding the submission of larger documents, reception will call the SCM officials, who will register the document (s) in the Register for receiving the tender documents.  \nc. Bids must be submitted as hard copies; the DBE would not accept electronic/ emailed tender submissions.  \nd. The original bid document (s) would suffice; there was no need to provide copies as well.  \ne. The discussions during the Briefing Session and the questions raised after the Briefing Session would be consolidated and shared with the bidders as Briefing Session Minutes on the websites where the tender is published ([www.education.gov.za](www.education.gov.za) [and](and www.etenders.gov.za)[ ](and www.etenders.gov.za)[www.etenders.gov.za](and www.etenders.gov.za)) .  \nf. Bidders could still forward their clarification questions regarding the bid until 12 days before the tender closes. The questions should be directed to [tenders@dbe.gov.za.](tenders@dbe.gov.za. and)[ and](tenders@dbe.gov.za. and) the tender number should be stated on the email as reference.  \ng. Bidders must read the Mandatory Requirements carefully , as listed in the TORs, and ensure they respond as required. The SBD1 has also listed the tax requirements that bidders must comply with.  \nh. Bidders must fully complete, sign , and submit (with their bid document) the SBD forms that were uploaded with this bid.  \ni. Alteration or retyping of the SBD forms is not allowed and would result in the disqualification of the submitted bid.  \nj. Paragraph j of the Background must be read in conjunction with paragraph 9 of the Sourcing Strategy.  \nk. Paragraph 14 of the Terms of Reference must read “Enquiries must be made at least twelve (12) days before the closing date of the bid”.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session)  \n\n| No. | Question | Response/ clarity |\n| --- | --- | --- |\n| 1. | If the bidder covers all phases (Foundation Phase, Intermediate Phase, Senior Phase , and FET) of training, how should they indicate this in their proposals? Should they have separate proposals for each phase? | The bidder is required to submit only one proposal for the bid and , in their proposal, must indicate the phases (as listed in paragraph 3, Scope of Work, and paragraph 7.1.3, under Mandatory requirements) they would bid on. |\n| 2. | • In terms of the planning proposal, what should bidders focus on seeing that they do not know what the quotations would entail at this point? What to plan for, as bidders do not know which projects are in the pipeline.\u003Cbr>• If the tender did not specify the actual Specifications, how would bidders put forward a relevant propo","cbCaijVKRYLcNTiR","https://ap.wps.com/l/cbCaijVKRYLcNTiR","pdf",180167,"English","# Welcome and Introduction\n# Bid Presentation\n# Supply Chain Management (SCM) Matters\n# Questions Raised and Responses Provided (during the briefing session)\n# Conclusion\n# Questions Raised After the Briefing Session and Responses","[{\"question\":\"Is attendance at the DBE212 briefing session compulsory for bidders?\",\"answer\":\"No. Attendance was stated as non-compulsory and non-attendance would not disqualify a bidder’s proposal or document.\"},{\"question\":\"How must bids be submitted for tender DBE212 and what happens if they are late?\",\"answer\":\"Bids must be submitted as hard copies; electronic or emailed submissions are not accepted. A bid submitted after 11:00 on the tender closing date is regarded as late and will not be accepted.\"},{\"question\":\"What proposal should bidders submit if they plan to cover multiple phases (Foundation, Intermediate, Senior, and FET)?\",\"answer\":\"Bidders must submit only one proposal and indicate the phases they are bidding on, as specified in the TOR scope and mandatory requirements.\"}]","DBE212 - Non-Compulsory Briefing Session Minutes | PDF",1792379037,13]