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Responses cover accreditation constraints, laptop specifications (Intel i3 and Windows Pro 11), delivery timing and school lists, packaging and serial numbers, and payment phases aligned to the TOR.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/research-report/","Research & Report",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/dbe210-non-compulsory-briefing-session-minutes-ms-teams-18-march-2026/610537/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/dbe210-non-compulsory-briefing-session-minutes-ms-teams-18-march-2026/610537.png","ImageObject",300,407,{"name":42,"@type":43},"Margaret","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-02","2026-10-19",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",9,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Is attendance at the briefing session mandatory for tender DBE210?","Question",{"text":63,"@type":64},"No. The briefing session is non-compulsory, and non-attendance does not disqualify bidders’ proposals.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How must bids be submitted, and what happens if they are submitted late?",{"text":68,"@type":64},"Bids must be submitted as hard copies; electronic or emailed submissions are not accepted. The tender closes on 30 March 2026 at 11:00, and any bid submitted after 11:00 is considered late and will not be accepted.",{"name":70,"@type":61,"acceptedAnswer":71},"What laptop and operating system specifications were required in the responses?",{"text":72,"@type":64},"Bidders were required to comply with the specified Intel i3 processor and Windows Pro 11. 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WELCOME AND INTRODUCTION  \nMs N Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Ms M Ntloana, Mr DMoukangwe , Mr R Legodi, Ms N Banda, Ms T Skosana and Mr Mabilo (Supply Chain Management) , and Ms E Khembo, Dr NMothobi , and Mr C Jones (Project Management Team) . SCM indicated that there was high volume of attendees to the Briefing Session , the individual introduction would take time. Therefore, bidders were advised to register (the individual’s names and the name of the company/ organisation they are representing) on the Chat.  \n2. BID PRESENTATION  \nPresentation of the Terms of Reference (TORs) by Dr N Mothobi.  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \na. The Briefing Session was Non-compulsory as indicated in the bid document. Non-attendance to the Briefing Session does not lead to the disqualification of the bidders’ proposal/s. This was a closed bid to the service providers accredited in the State Information Technology Agency (SITA) RFB740 Transversal contract.  \nb. The tender will close on 30 March 2026 at 11:00 . Any bid submitted after 11:00 will be considered late and will not be accepted by the DBE. The tender box is situated on the right-hand side before the main building entrance to the reception and is clearly marked “TENDER BOX”. Regarding the submission of larger documents/proposals that cannot fit in the tender box, the bidder is required to request the reception to call the SCM officials, who will register the document/s in the Register of submitted tender documents.  \nc. Bids must be submitted as hard copies; the DBE would not accept electronic/ emailed submissions. One original bid proposal would suffice; there was no need to submit a copy of it as well.  \nd. Bidders would bid per province for which they were accredited, and the SBD3 .1 forms were also provided/published per province.  \ne. The discussions during the Briefing Session and the questions raised after the Briefing Session will be consolidated and uploaded to the Department’s website ([www.education.gov.za](www.education.gov.za) ), and to the eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) which were the platforms on which the bid was advertised.  \nf. Bidders must:  \n• read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required.  \n• fully complete, sign , and submit (with their bid document) the SBD forms which were uploaded with this tenderby the Department.  \ng. Alteration or retyping of the SBD forms was not allowed and would result in the disqualification of the submitted bid.  \nh. Consortiums/joint ventures could only be formed amongst bidders accredited on RFB740, and subcontracting should be done with an accredited supplier/s.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session)  \n\n| No. | Question raised | Response/ clarity |\n| --- | --- | --- |\n| 1. | Should bidders bid with the same brand as the one they were accredited on the RFB740, or can they quote other makes and models? | The bidder must bid for the brand (s) for which they were accredited in SITA RFB740. |\n| 2. | On the Specifications of the laptops, the requirement was an Intel i3, and currently there is shortage in the market as a result delivery might take long and pricing could go high; could bidders propose other options, like premium CPUs? | Bidders were required to comply with the Specifications, which clearly specify Intel i3, not i5 or i7 . |\n| 3. | The Windows Pro 11 , could bidders propose a different Windows software like Windows Home to reduce the costs or ","cbCaitd5GSnzc0PR","https://ap.wps.com/l/cbCaitd5GSnzc0PR","pdf",199324,"English","# 1. Welcome and introduction\n# 2. Bid presentation\n# 3. Supply chain management (SCM) matters\n## 3.a Non-compulsory nature and bid eligibility\n## 3.b Tender closing, submission location, and late bids\n## 3.c Hard-copy submission requirements\n## 3.d Accreditation per province and SBD3.1 forms\n## 3.e Consolidated Q&A publication\n## 3.f Mandatory requirements and SBD form submission\n## 3.g Prohibition on altering or retyping SBD forms\n## 3.h Consortiums/joint ventures and subcontracting\n# 4. Questions raised and responses provided","[{\"question\":\"Is attendance at the briefing session mandatory for tender DBE210?\",\"answer\":\"No. The briefing session is non-compulsory, and non-attendance does not disqualify bidders’ proposals.\"},{\"question\":\"How must bids be submitted, and what happens if they are submitted late?\",\"answer\":\"Bids must be submitted as hard copies; electronic or emailed submissions are not accepted. The tender closes on 30 March 2026 at 11:00, and any bid submitted after 11:00 is considered late and will not be accepted.\"},{\"question\":\"What laptop and operating system specifications were required in the responses?\",\"answer\":\"Bidders were required to comply with the specified Intel i3 processor and Windows Pro 11. Alternatives such as Intel i5/i7 or unsupported Windows versions were not accepted under the stated TOR requirements.\"}]","DBE210 - Non-compulsory Briefing Session Minutes (MS Teams) - 18 March 2026 | PDF",1792378906,15]