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Key guidance addresses attendance non-compulsoriness, hard-copy submission requirements, tender closing on 20 March 2025 at 11:00, and handling of clarifying questions through the Department and eTender portals. Responses emphasize mandatory TOR and SBD form compliance, bid validity, functionality evaluation, and evaluation weighting toward existing resources.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/research-report/","Research & Report",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/dbe203-briefing-session-minutes-tender-appointment-of-a-service-provider-for-educational-research/610544/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/dbe203-briefing-session-minutes-tender-appointment-of-a-service-provider-for-educational-research/610544.png","ImageObject",300,407,{"name":42,"@type":43},"\tJames","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-04","2026-10-19",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",5,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Is attendance at the DBE203 briefing session compulsory for bidders?","Question",{"text":63,"@type":64},"No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What are the submission requirements and the tender closing deadline for DBE203?",{"text":68,"@type":64},"Bids must be submitted as hard copies. The tender closes on 20 March 2025 at 11:00, and submissions after 11:00 will be treated as late and will not be accepted.",{"name":70,"@type":61,"acceptedAnswer":71},"Why can a bid be eliminated under the DBE203 mandatory requirements and SBD forms?",{"text":72,"@type":64},"Failure to comply with mandatory requirements or to provide/complete SBD forms correctly (including not altering or re-typing) may render the bid invalid or lead to elimination during the evaluation process.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},610544,1792418783,{"code":4,"msg":82,"data":83},"success",{"doc_id":79,"user_id":84,"nickname":42,"user_avatar":85,"doc_module":4,"category_id":86,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":87,"file_id":88,"file_url":89,"file_type":90,"file_size":91,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":92,"language":93,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":94,"faqs":95,"seo_title":96,"seo_description":12,"update_tm":97,"read_time":98},2336474466412,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d",8,"NON-COMPULSORY BRIEFING SESSION – MS TEAMS  \nDATE: 04 March 2025  \nTIME: 10:00 to 11:00  \nTENDER NUMBER DBE203  \nDESCRIPTION: Appointment of a service provider or a consortium of service providers with professional  \nand technical expertise in educational research on large scale national and international assessments for Systemic Evaluation in South Africa for a period of four years.  \n1. WELCOME AND INTRODUCTION  \nMs N Metula:  \ni. Welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Ms T Skosana , Mr R Legodi and Mr R Legodi (Supply Chain Management) and Dr M Chetty and Ms D Mathebe (Project Managers) .  \nii. She gave the bidders an opportunity to introduce themselves (indicating the individual’s names and the name of the company/ organisation one is presenting) .  \n2. BID PRESENTATION  \nMs Mathebe did the presentation of the Terms of Reference (TORs) .  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \ni. The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the bidders’ proposal/s.  \nii. The tender is closing on 20 March 2025 at 11:00 . A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE. The tender box is situated on the right-hand side before accessing the main entrance (from the gate) to the reception; and is clearly marked “TENDERS”. With regard to the submission of bigger documents, reception will call the SCM officials who would register the document/s in the Register for receiving the tender documents.  \niii. Bids must be submitted as hard copies; electronic/ emailed submissions will not be accepted by the DBE.  \niv. An original bid proposal/ document will suffice, there is no need for copies as well.  \nv. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.education.gov.za](www.education.gov.za) ), eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarity seeking questions regarding the bid until 12 days before the tender closes. Make a reference to a tender number when raising a question regarding that tender. The questions should be directed [to](to tenders@dbe.gov.za)[ ](to tenders@dbe.gov.za)[tenders@dbe.gov.za](to tenders@dbe.gov.za).  \nvi. Bidders must read Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. Also see the tax requirements listed on SBD1, Part B. Below the table it is stated that “Failure to provide/ or comply with any of the above particulars may render the bid invalid.  \nvii. Bidders must fully complete, sign and submit (with their bid document) the SBD forms which were uploaded with this tender document by the Department. Alteration or re-typing of the SBD forms is not allowed and will lead to the disqualification of the bid submitted.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED DURING THE BRIEFING SESSION  \n\n| No. | Question | Response/ clarity |\n| --- | --- | --- |\n| 1. | On the mandatory requirements 8.1. 1, where it requires a letter that talks about the technical services provided to ministries of education, if we don’t have any experience on that, will the bid not be considered, that includes 8.1.2 as well? | The requirements listed on Section 8, are most critical to go through in detail because these are mandatory requirements and if any of these paragraphs/ requirements are not complied with, the bidder will be eliminated/ disqualified. All the mandatory requirements must be met in order for the bid to go through to functionality evaluation. |\n\n5. Closing remarks by:  \na. Dr Chetty:  \ni. Bidders should fully complete the correct SBD forms because if the incorrect SBD forms are filled in, this will lead to elimination from the bid.  \nii.","cbCaieOXnLWp1qls","https://ap.wps.com/l/cbCaieOXnLWp1qls","pdf",196829,7,"English","# Welcome and introduction\n# Bid presentation\n# Supply chain management (SCM) matters\n# Questions raised and responses provided during the briefing session\n# Closing remarks\n# Questions raised after the briefing session and the responses","[{\"question\":\"Is attendance at the DBE203 briefing session compulsory for bidders?\",\"answer\":\"No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.\"},{\"question\":\"What are the submission requirements and the tender closing deadline for DBE203?\",\"answer\":\"Bids must be submitted as hard copies. The tender closes on 20 March 2025 at 11:00, and submissions after 11:00 will be treated as late and will not be accepted.\"},{\"question\":\"Why can a bid be eliminated under the DBE203 mandatory requirements and SBD forms?\",\"answer\":\"Failure to comply with mandatory requirements or to provide/complete SBD forms correctly (including not altering or re-typing) may render the bid invalid or lead to elimination during the evaluation process.\"}]","DBE203 - Briefing Session Minutes - Tender Appointment of a Service Provider for Educational Research | PDF",1792378918,18,{"code":4,"msg":82,"data":100},[101,105,109,113,117,122,126,129,134,137,141],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},"Exam",70,"exam",{"id":55,"doc_module":4,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},"Comic",60,"comic",{"id":118,"doc_module":4,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},6,"Technology",50,"technology",{"id":92,"doc_module":4,"doc_module_name":25,"category_name":123,"show_sort_weight":124,"slug":125},"Healthcare",40,"healthcare",{"id":86,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":127,"slug":128},30,"research-report",{"id":130,"doc_module":4,"doc_module_name":25,"category_name":131,"show_sort_weight":132,"slug":133},9,"Religion & Spirituality",20,"religion-spirituality",{"id":132,"doc_module":4,"doc_module_name":25,"category_name":135,"show_sort_weight":132,"slug":136},"World Cup","world-cup",{"id":138,"doc_module":4,"doc_module_name":25,"category_name":139,"show_sort_weight":138,"slug":140},10,"Lifestyle","lifestyle",{"id":142,"doc_module":4,"doc_module_name":25,"category_name":143,"show_sort_weight":55,"slug":144},19,"General","general"]