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WELCOME AND INTRODUCTION  \nMs Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Ms N Thebe, Mr S Banda, Mr D Moukangwe , Ms N Banda (Supply Chain Management) and Ms E Khembo, Dr N Mothobi and Mr C Jones (Project Management Team) . She requested the Bidders to introduce themselves.  \n2. BID PRESENTATION  \nPresentation of the Terms of Reference (TORs) .  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \n• The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the Bidders’ proposal/s.  \n• The tender is closing on 21 November 2022 at 11:00 . A bid which is submitted after 11:00 will be regarded as late andwill not be accepted by the DBE. The Tender box is situated on the right hand side before accessing the main entrance (from the gate) to the Reception; and is clearly marked “TENDERS”. With regard to the submission of bigger documents, the Receptions will call the SCM officials who would register the document/s in the Register for receiving the tender documents. Bids must be submitted as hard copies; electronic/ emailed submissions will not be accepted by the DBE.  \n• The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.etenders.gov.za](www.etenders.gov.za) ) and e-Tender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarity seeking questions regarding the bid until at least seven (7) days before the tender closing date. The questions should be directed [to](to Tenders@dbe.gov.za)[ ](to Tenders@dbe.gov.za)[Tenders@dbe.gov.za](to Tenders@dbe.gov.za).  \n• Bidders must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required.  \n• Bidders must fully complete , sign and submit (with their bid document) the SBD forms which were uploaded with this tender document by the Department. Alteration or re-typing of the SBD forms is not allowed and will lead to the disqualification of the bid submitted.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session)  \n\n| No. | Question raised | Response/ clarity |\n| --- | --- | --- |\n| 1. | a) On page 4 of the tender document, a reference is made to a\u003Cbr>40 bay trolley on the table but on the Annexure- list 2, it is listed 30 bay trolley; should it be a 40 bay or 20 bay trolley? Reference is also made to 20 tables; would the Department be willing to consider a 20 bay tablet trolley instead of a 40 | a) The Specifications for the trolley in terms of whether it is\u003Cbr>40 or 30 bay trolley will be updated. The updates would be shared on the DBE website and the e-Tender Portal where the tender is uploaded. |\n\n\n|  | bay trolley? Could more information be provided on the Specification of the actual trolley required on Annexure Alist 2? |  |\n| --- | --- | --- |\n| 2. | a) Is the tender calling for robotic kits and training; would one be able to tender for training or coding?\u003Cbr>b) The requirement is for face to face training, would the Department consider virtual training? | a) The Department requires the service provider to supply the resources and also train on those resources.\u003Cbr>b) Training would be face to face especially with the connectivity challenges in the country in","cbCairigCO43zd4B","https://ap.wps.com/l/cbCairigCO43zd4B","pdf",193424,"English","# Welcome and Introduction\n# Bid Presentation\n# Supply Chain Management (SCM) Matters\n# Questions Raised and Responses Provided (during the briefing session)","[{\"question\":\"Is attendance at the briefing session mandatory for DBE181 bidders?\",\"answer\":\"No. The session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.\"},{\"question\":\"What is the tender closing deadline and how must bids be submitted?\",\"answer\":\"The tender closes on 21 November 2022 at 11:00. Bids must be submitted as hard copies; electronic or emailed submissions are not accepted.\"},{\"question\":\"How will questions raised during the briefing session be handled?\",\"answer\":\"Questions and discussions will be consolidated, responded to, and uploaded on the Department website and the e-Tender portal where the tender documents are published.\"}]","DBE181 - Briefing Session Minutes - Appointment of a Service Provider | PDF",1792378886,15]