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The document records the welcome and introductions, the presentation of the terms of reference, and supply chain management clarifications on submission rules, deadlines, and how questions are consolidated and published. It also captures bidder questions and official responses covering evaluation criteria, category qualification thresholds, proposal structure, scope of work coverage, financial statement qualification issues, scoring on functionality versus price, and expectations regarding team leadership qualifications.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/dbe-tender-dbe174-non-compulsory-briefing-session-minutes/610560/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/dbe-tender-dbe174-non-compulsory-briefing-session-minutes/610560.png","ImageObject",300,407,{"name":92,"@type":93},"Kyle","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-31","2026-10-19",true,{"@type":102,"interactionType":103,"userInteractionCount":24},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Is attendance at the briefing session compulsory for bidders?","Question",{"text":112,"@type":113},"No. The session is non-compulsory, and non-attendance does not lead to disqualification.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"When does tender DBE174 close, and how must bids be submitted?",{"text":117,"@type":113},"The tender closes on 12 November 2021 at 11:00. Bids submitted after 11:00 will be regarded as late and will not be accepted, and documents must be submitted as hard copies (emailed documents are not accepted).",{"name":119,"@type":110,"acceptedAnswer":120},"How are bids evaluated—does price matter?",{"text":121,"@type":113},"Evaluation is based on functionality rather than price, because the purpose is the creation of a pool of service providers.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},610560,1792439045,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":24,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":24,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":144},3985741905716,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","NON COMPULSORY BRIEFING SESSION HELD VIRTUALLY – MICROSOFT TEAMS  \nDATE: 26 OCTOBER 2021  \nTIME: 10:00 to 11:00  \nTENDER NUMBER DBE174  \nDESCRIPTION: APPOINTMENT OF A PANEL OF PROFESSIONAL SERVICES PROVIDERS (PSPs) FOR  \nINTERNAL AUDIT SERVICES AND INVESTIGATIONS  \n1. WELCOME AND INTRODUCTION  \nMs Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Mr S Banda, Mr DMoukangwe (Supply Chain Management) and Ms E Mmola (Project Manager) . She gave the Bidders an opportunity to introduce themselves (indicating the individual’s names and the name of the company/ organisation one is presenting) .  \n2. BID PRESENTATION  \nPresentation of the Terms of Reference (TORs) by Ms E Mmola.  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \n􀁸 The briefing session was non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the Bidders’ proposal/s.  \n􀁸 The tender is closing on 12 November 2021 at 11:00 . A bid which is submitted after 11:00 on the closing date will be regarded as late and will not be accepted by the DBE.  \n􀁸 The documents must be submitted as hard copies, emailed documents will not be accepted.  \n􀁸 The clarity seeking questions should be done at least seven (7) days before the closing date as indicated in the tender advert. The questions should be directed [to](to Tenders@dbe.gov.za. The)[ ](to Tenders@dbe.gov.za. The)[Tenders@dbe.gov.za](to Tenders@dbe.gov.za. The)[.](to Tenders@dbe.gov.za. The)[ The](to Tenders@dbe.gov.za. The) discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.education.gov.za](www.education.gov.za) ) and eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published.  \n􀁸 Bidders must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session)  \n\n| No. | Question raised | Response/ clarity |\n| --- | --- | --- |\n| 1. | a. On the evaluation criteria it is stated that one must get 60% to qualify for the next stage and that there are four categories; what if the Bidder/ firm only provides\u003Cbr>category number 1 or 4; does that mean the Department is looking for one service provider that will provide all the services?\u003Cbr>b. Will the 60% come from the 25 points that the Bidder gets for each category.\u003Cbr>c. If bidding for all categories one should meet the evaluation criteria for all categories? | a. If the Bidder meets the requirements and qualifies in one category, the Bidder will be considered for that category and if the Bidder qualifies in two categories, the Bidder will be considered for those two categories to be on the panel of service providers. Categories have been split to give opportunities to more service providers and have a bigger pool of service providers to obtain quotations from.\u003Cbr>b. It is 60% for each category. For example, if one is submitting the proposal on investigation, it will be 60% of the 25 points for that category.\u003Cbr>c. If bidding for all categories, the Bidder will be evaluated on those categories and for one to qualify you need to get 60% of 25 points of each category you have applied |\n\n\n|  |  | for. |\n| --- | --- | --- |\n| 2. | a. Should it be one proposal clearly stipulating the categories one is applying for? | a. Yes, so that the evaluators could see that the categories the Bidder is applying for, have been specified? |\n| 3. | a. Your financial statements had qualified opinions; what were the main issues in those qualified opinions? | b. The qualification for 2019/20 financial year, was on capital commitments and provision and irregular expenditure. They were cleared during 2020/21 review of the audit. |\n| 4. | a. There are five (5) items on the Scope of work , can the ","cbCaimgFnHl8vbiV","https://ap.wps.com/l/cbCaimgFnHl8vbiV","pdf",161663,"English","# Welcome and Introduction\n# Bid Presentation\n# Supply Chain Management (SCM) Matters\n# Questions Raised and Responses Provided","[{\"question\":\"Is attendance at the briefing session compulsory for bidders?\",\"answer\":\"No. The session is non-compulsory, and non-attendance does not lead to disqualification.\"},{\"question\":\"When does tender DBE174 close, and how must bids be submitted?\",\"answer\":\"The tender closes on 12 November 2021 at 11:00. Bids submitted after 11:00 will be regarded as late and will not be accepted, and documents must be submitted as hard copies (emailed documents are not accepted).\"},{\"question\":\"How are bids evaluated—does price matter?\",\"answer\":\"Evaluation is based on functionality rather than price, because the purpose is the creation of a pool of service providers.\"}]","DBE Tender DBE174 - Non-Compulsory Briefing Session Minutes | PDF",1792378955,13]