[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-343811-105":3,"detail-sidebar-cat-0-en-105":81,"doc-detail-343811-en":131},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","converting-a-file-to-pdfa-1a-compliant-or-font-embedded-versions-how-to","Converting a File to PDF/A-1a Compliant or Font-embedded Versions - How to","","Guide covers converting documents to PDF/A-1a compliant or ensuring embedded fonts so the resulting PDF can be read with correct typography without requiring the original fonts on the viewer’s computer. It explains how to configure Microsoft Word 2007 on PC, Word 2008 on Mac, and Word 2003 with Adobe Acrobat Pro, including checking ISO-19005 options and conversion settings. It also compares online converters, noting system independence alongside file-size limits and e-mail or download delivery steps.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/technology/","Technology",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/converting-a-file-to-pdfa-1a-compliant-or-font-embedded-versions-how-to/343811/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/converting-a-file-to-pdfa-1a-compliant-or-font-embedded-versions-how-to/343811.png","ImageObject",300,407,{"name":42,"@type":43},"Ophelia","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-21","2026-09-22",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",13,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What does PDF/A-1a compliance mean in this guide?","Question",{"text":63,"@type":64},"PDF/A is an archival PDF format that embeds all fonts used in the document within the PDF file. This helps users read the document without needing the same fonts installed on their computer.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How do I create an ISO-19005-compliant PDF/A file in Microsoft Word 2007?",{"text":68,"@type":64},"Use Office Button > Save As, set Save as Type to PDF, choose Options, check “ISO-19005-compliant (PDF/A)”, confirm with OK, then click Save.",{"name":70,"@type":61,"acceptedAnswer":71},"Which online converters are mentioned and what limitations are noted?",{"text":72,"@type":64},"Neevia Technology, CometDocs, and PDF Converter (freepdfconvert) are mentioned. The guide notes that some tools have file size limits and that some are not true PDF/A conversions, though they may embed fonts. Delivery may require waiting for a download link or receiving an e-mail.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},343811,1790767088,{"code":4,"msg":82,"data":83},"success",[84,88,92,96,101,105,110,115,120,123,127],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":93,"show_sort_weight":94,"slug":95},"Exam",70,"exam",{"id":97,"doc_module":4,"doc_module_name":25,"category_name":98,"show_sort_weight":99,"slug":100},5,"Comic",60,"comic",{"id":102,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":103,"slug":104},6,50,"technology",{"id":106,"doc_module":4,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},7,"Healthcare",40,"healthcare",{"id":111,"doc_module":4,"doc_module_name":25,"category_name":112,"show_sort_weight":113,"slug":114},8,"Research & Report",30,"research-report",{"id":116,"doc_module":4,"doc_module_name":25,"category_name":117,"show_sort_weight":118,"slug":119},9,"Religion & Spirituality",20,"religion-spirituality",{"id":118,"doc_module":4,"doc_module_name":25,"category_name":121,"show_sort_weight":118,"slug":122},"World Cup","world-cup",{"id":124,"doc_module":4,"doc_module_name":25,"category_name":125,"show_sort_weight":124,"slug":126},10,"Lifestyle","lifestyle",{"id":128,"doc_module":4,"doc_module_name":25,"category_name":129,"show_sort_weight":97,"slug":130},19,"General","general",{"code":4,"msg":82,"data":132},{"doc_id":79,"user_id":133,"nickname":42,"user_avatar":134,"doc_module":4,"category_id":102,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":140,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":12,"update_tm":144,"read_time":97},7971461741311,"https://ap-avatar.wpscdn.com/avatar/74000253aff267980c6?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779345379180704826","Converting a file to PDF/A-1a compliant or Font-embedded versions.  \nPDF/A is an archival format of PDF that embeds all fonts used in the document within the PDF file, meaning that a user of you file will not have to have the same fonts that you used to create the file installed on their computer in order to read it. Some of the solutions provided below will ensure that all fonts (including common system fonts) are embedded, but do not provide full compliance with PDF/A standards.  \nIf you have Microsoft Word 2007 on a PC  \n1. Click on the round ‘Office Button’ at the upper left  \n2. Choose ‘Save As’  \n3. Change the Save as Type to PDF  \n4. Click on Options  \n5. Check “ISO-19005-compliant (PDF/A)” and OK  \n6. Click Save  \n(If your version of Word 2007 doesn’t have the Save as Type: PDF option, you may need to download a Microsoft add-in: [http://r.office.microsoft.com/r/rlidMSAddinPDFXPS](http://r.office.microsoft.com/r/rlidMSAddinPDFXPS))  \nIf you have Microsoft Word 2008 on a Mac  \n1. Choose File > Save As.  \n2. Change the File Type to PDF  \n3. Save. Fonts are automatically embedded in Word 2008. (Note: This version is not fully PDF/A compliant. Also, previous versions of Microsoft Word do not automatically embed fonts) .  \nIf you have Adobe Acrobat Pro (not Adobe Acrobat Reader) and Microsoft Word 2003  \n1. When your file is open in Microsoft Word, go to the Adobe PDF menu  \n2. Go to Change Conversion Settings  \n3. Check 'Create a PDF/A-1a:2005 compliant File' and click OK  \n4. Click Convert to Adobe PDF  \nOnline Converters:  \nPros: System independent…use is the same if you have a PC or a Mac  \nCons: Some have file size limits that won't allow them to convert large files  \nNeevia Technology-[http://convert.neevia.com/](http://convert.neevia.com/)  \nUpload Limit: 1 MB  \n1. Change Output Format from PDF to PDF/A  \n2. Select the File from your computer (will accept Microsoft Word, Microsoft Works, and WordPerfect files, among others)  \n3. Delivery Method: either wait and download from browser, or have the file sent to your e-mail.  \n4. Upload and Convert. CometDocs-[http://www.cometdocs.com/](http://www.cometdocs.com/)  \nNot true PDF/A conversion, but it will embed all fonts used in your document.  \n1. Click 'Browse' and choose your file (will accept Microsoft Word .doc and docx files, among others.)  \n2. Choose PDF Create  \n3. Enter your e-mail address  \n4. Click Send  \n5. In a few minutes, you'll receive an e-mail with a link to go to the site and download your file. It will say: \"Here is your file converted by CometDocs:\"  \nPDF Converter-[http://www.freepdfconvert.com/](http://www.freepdfconvert.com/)  \nNot true PDF/A conversion, but it will embed all fonts used in your document.  \n1. Click 'Browse' and choose your file (will accept Microsoft Word .doc and docx files, among others.)  \n2. Enter your e-mail address  \n3. Click Convert Your File  \n4. In a few minutes, you'll see 'Job Done'. Click on 'Download your file' to open your file. (It will be in a Zipped folder) .","cbCaih6Rkw1P7n85","https://ap.wps.com/l/cbCaih6Rkw1P7n85","pdf",118488,"English","# Converting to PDF/A-1a or Embedded Fonts\n## Microsoft Word 2007 (PC)\n## Microsoft Word 2008 (Mac)\n## Adobe Acrobat Pro + Microsoft Word 2003\n## Online Converters\n### Neevia Technology\n### CometDocs\n### PDF Converter (freepdfconvert)","[{\"question\":\"What does PDF/A-1a compliance mean in this guide?\",\"answer\":\"PDF/A is an archival PDF format that embeds all fonts used in the document within the PDF file. This helps users read the document without needing the same fonts installed on their computer.\"},{\"question\":\"How do I create an ISO-19005-compliant PDF/A file in Microsoft Word 2007?\",\"answer\":\"Use Office Button \\u003e Save As, set Save as Type to PDF, choose Options, check “ISO-19005-compliant (PDF/A)”, confirm with OK, then click Save.\"},{\"question\":\"Which online converters are mentioned and what limitations are noted?\",\"answer\":\"Neevia Technology, CometDocs, and PDF Converter (freepdfconvert) are mentioned. The guide notes that some tools have file size limits and that some are not true PDF/A conversions, though they may embed fonts. Delivery may require waiting for a download link or receiving an e-mail.\"}]","Converting a File to PDF/A-1a Compliant or Font-embedded Versions - How to | PDF",1790052207]