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Defines the scope of projects where building systems, space configuration, furnishing, and equipment are affected, and assigns responsibilities to consultants. Details IFC submission expectations, revision resubmission rules, and emergency procedure keyplans and map insert approvals and timing. Also outlines record documents including O&M manuals and as-built record drawings with consolidation, format, and 60-day deadlines.",{"@graph":69,"@context":121},[70,84,104],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/consultants-guide-to-ubc-project-documents-requirements-version-2-submission-and-requirements/649489/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":98,"encodingFormat":97,"isAccessibleForFree":99,"interactionStatistic":100},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/consultants-guide-to-ubc-project-documents-requirements-version-2-submission-and-requirements/649489.png","ImageObject",300,407,{"name":92,"@type":93},"Damian","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-24",true,{"@type":101,"interactionType":102,"userInteractionCount":8},"InteractionCounter",{"@type":103},"ViewAction",{"@type":105,"mainEntity":106},"FAQPage",[107,113,117],{"name":108,"@type":109,"acceptedAnswer":110},"What is the main purpose of this consultants’ guide?","Question",{"text":111,"@type":112},"To outline required deliverables and the submission process for construction and record documents to UBC Facilities-Customer Service and Informatics, Facilities Information and Inventory Systems, ensuring accurate information and timely submissions for coordinated operations planning.","Answer",{"name":114,"@type":109,"acceptedAnswer":115},"How should IFC drawings be handled if changes or reissues occur during the project?",{"text":116,"@type":112},"Revised or reissued IFC drawings must be resubmitted to FIIS – Records with a brief description of the changes so facilities management systems can be updated.",{"name":118,"@type":109,"acceptedAnswer":119},"When must O&M manuals and record drawings be submitted?",{"text":120,"@type":112},"O&M manuals must be submitted within 60 days of substantial performance, and record drawings in PDF with CAD or Revit files for each discipline must also be submitted within 60 days of substantial performance.","https://schema.org",{"og:url":83,"og:type":123,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":125,"canonical":83},"index,follow",{"doc_id":127,"site_id":62},649489,1792857097,{"code":4,"msg":5,"data":130},{"doc_id":127,"user_id":131,"nickname":92,"user_avatar":132,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":133,"file_id":134,"file_url":135,"file_type":136,"file_size":137,"view_count":8,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":138,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":41},137451208677,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","CONSULTANTS’ GUIDE TO UBC PROJECT DOCUMENTS REQUIREMENTS  \nSubject: Provision of Construction and Record Documentation to UBC Facilities Version \\#: 2.0  \nLast Revised: 09 December 2025  \nPertinence: All capital, renewal, and renovation projects that result in changes to building systems, space configuration, furnishing and equipment  \nAudience for this guide: Project Managers and Project Coordinators, Consulting Firms and Contractors Written by: UBC Facilities – Customer Services & Informatics | Facilities Information and Inventory Systems  \nThe purpose of this guide is to outline the required deliverables and submission process of construction and record documents to UBC Facilities-Customer Service and Informatics, Facilities Information and Inventory Systems. Accurate information and timing of submissions ensures coordinated workflows to support effective planning of operations throughout construction, handover and ongoing facility management.  \nIt is the Consultant’s responsibility to provide drawings and documents that comply with the requirements herein. Note, that in addition to providing draft, bidding, and issued for construction (IFC) documents, the Consultant is  \nAll drawings and documentation must be sent to UBC Facilities Information and Inventory Systems (FIIS),  \nRecords Section: [records.section@ubc.ca](records.section@ubc.ca)  \nnormally required to also produce record drawings and documents at the conclusion of a project.  \nPart 1 CONSTRUCTION AND RECORD SUBMISSIONS  \n Issued for Construction Drawings (IFC)  \nIFC drawings have been updated to incorporate major design changes and approved room numbers before construction commences.  \nIf building permit drawings have previously been submitted and no changes are required, the building permit drawings can be resubmitted as “issued for construction”. The certified professional must submit a letter to FIIS, Records, confirming that there have been no substantial changes from the building permit set of drawings.  \nNote that “Issued for Construction” drawings are NOT accepted as As-Built drawings.  \n.1 If IFC drawings are revised or reissued during the project (e.g., design changes, scope changes, or coordination updates), the updated drawings must be resubmitted to FIIS – Records along with a brief description of the changes so that facilities management systems can be updated accordingly.  \n One (1) PDF set and one (1) set of CAD or Revit format files for each discipline (e.g., Architectural, Structural, Mechanical, Electrical, Civil, and others as applicable) must be submitted to FIIS – Records prior to the start of construction. See also Format Requirements  \n Emergency Procedure Keyplans  \nEmergency Procedure Keyplans provide essential life-safety information used by occupants, first responders, and Emergency Operations personnel to navigate buildings during an emergency. These drawings identify exits, areas of refuge, extinguishers, pull stations,“You Are Here’’ locations, and other critical safety features. They are incorporated into UBC’s Building Emergency Response Plan (BERP) binders and are posted on-site to support safe evacuation and response. To ensure consistency across campus, all projects must follow the current UBC graphic standards for orientation, symbology, and layout.  \n.1 Contact FIIS-Records to obtain the most current UBC drawing template ( .dwg or .dwt files) for Emergency Procedure map inserts, including approved paper sizes, icons, and graphics.  \n[records.section@ubc.ca](records.section@ubc.ca)  \n.2 Emergency Procedure Keyplans and Map Inserts must obtain all required approvals from the appropriate authorities (e.g., Vancouver Fire Rescue Services or other governing departments) prior to being submitted to FIIS – Records and must be received before building occupancy.  \n One (1) PDF set of Emergency Procedure Keyplans for inclusion in the Building Emergency Response Plan binder  \n One (1) PDF set of map inserts (the on-site orientation map","cbCaisohqDR1tNY8","https://ap.wps.com/l/cbCaisohqDR1tNY8","pdf",1040250,12,"English","# Part 1 CONSTRUCTION AND RECORD SUBMISSIONS\n## Issued for Construction Drawings (IFC)\n## Emergency Procedure Keyplans\n## Record Documents\n## Record Drawings\n### Buildings\n### Underground Utility Services","[{\"question\":\"What is the main purpose of this consultants’ guide?\",\"answer\":\"To outline required deliverables and the submission process for construction and record documents to UBC Facilities-Customer Service and Informatics, Facilities Information and Inventory Systems, ensuring accurate information and timely submissions for coordinated operations planning.\"},{\"question\":\"How should IFC drawings be handled if changes or reissues occur during the project?\",\"answer\":\"Revised or reissued IFC drawings must be resubmitted to FIIS – Records with a brief description of the changes so facilities management systems can be updated.\"},{\"question\":\"When must O\\u0026M manuals and record drawings be submitted?\",\"answer\":\"O\\u0026M manuals must be submitted within 60 days of substantial performance, and record drawings in PDF with CAD or Revit files for each discipline must also be submitted within 60 days of substantial performance.\"}]","CONSULTANTS’ GUIDE TO UBC PROJECT DOCUMENTS REQUIREMENTS - Version 2 - Submission and Requirements | PDF",1792800534]