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The session outlines project scope at Grade 1 level, goals for establishing school readiness, and expectations for high-quality delivery without on-the-job learning. It specifies bidding against the TORs, device/data capture workflow, assessor central training, corrected payment percentage, tender closing details, submission procedures, and response handling for clarification questions.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/compulsory-briefing-session-dbe184-appointment-of-a-service-provider/610546/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/compulsory-briefing-session-dbe184-appointment-of-a-service-provider/610546.png","ImageObject",300,407,{"name":92,"@type":93},"\tJames","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-30","2026-10-19",true,{"@type":102,"interactionType":103,"userInteractionCount":19},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"What is the purpose of tender DBE184?","Question",{"text":112,"@type":113},"To appoint a service provider for the development and support of an improved Early Learning National Assessment application used by ELNA assessors during fieldwork.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"Is attending the briefing session mandatory and what happens if a bidder fails to attend?",{"text":117,"@type":113},"Yes. The session is compulsory; failure to attend results in disqualification of the submitted bid.",{"name":119,"@type":110,"acceptedAnswer":120},"When does the tender close and how should bids be submitted?",{"text":121,"@type":113},"The tender closes on 10 February 2023 at 11:00. Bids must be submitted on time; submissions after 11:00 are regarded as late and will not be accepted.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},610546,1792461158,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":19,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":24,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":144},2336474466412,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","COMPULSORY BRIEFING SESSION HELD AT DBE – CONFERENCE ROOM C  \nDATE: 17 JANUARY 2022  \nTIME: 10:00 to 11:15  \nTENDER NUMBER DBE184  \nDESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER FOR THE DEVELOPMENT AND SUPPORT OF  \nAN IMPROVED EARLY LEARNING NATIONAL ASSESSMENT APPLICATION TO BE USED BY ELNA ASSESSORS DURING FIELDWORK.  \n1. WELCOME AND INTRODUCTION  \nMs Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Mr S Banda, Mr R Legodi, Mr R Mabilo , Ms T Skosana,(Supply Chain Management) and Dr M Chetty and Mr P Prinsloo (Project Managers) . She gave the Bidders an opportunity to introduce themselves (indicating the individual’s names and the name of the company/ organisation one is presenting) .  \n2. BID PRESENTATION  \n2.1 Project summary/ background  \ni. The project is coming in at Grade 1 level. It is an assessment dealing with very young children. The aim of the assessment is to establish the readiness for school. It is a process that is developing and is restricted to emerging literacy and numeracy.  \nii. The devices would be used to collect the data, upload it to ensure that the system is reliable and is working and can serve the deliverables as set out in the Terms of Reference (TORs) .  \niii. The service expected is of high quality and cannot be compromised. Because of the high stakes attached to this project one cannot have a service provider that will learn as they go. The service provider must have the relevant knowledge and expertise required for the project.  \niv. Bidders should go by the TORs as an official document when bidding. The presentation is only summarising the TORs.  \nv. The payment percentage under paragraph 13, phase 3 is corrected from 8% to 13% .  \nvi. Bidders should build in their proposals the training of the Assessors; they would be trained centrally in either Johannesburg or Pretoria. (Bidders will be required to make available staff to train the assessors, but the training venue would be provided by DBE) .  \n2.2. Presentation of the Terms of Reference (TORs) .  \n3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS  \nThe SCM indicated that:  \ni. The briefing session is compulsory as indicated in paragraph 10.3 of the TORs. Failure to attend the briefing session will result in disqualification of the submitted bid. Bidders must ensure that they complete the Compulsory Briefing Session Register clearly and accurately.  \nii. The tender is closing on 10 February 2023 at 11:00 . Bidders must submit their bid documents on time. A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE.  \niii. The Tender Box is situated on the right hand side before accessing the main entrance (from the gate) to the Reception; and is clearly marked “TENDERS”. With regard to the submission of bigger documents, the Receptions will call the SCM officials who would register the document/s in the Register for receiving the tender documents.  \niv. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and be shared with the Bidders.  \nv. Bidders can still forward the clarity seeking questions regarding the bid until fourteen (14) days before the tender closes. The questions should be directed [to ](to Tenders@dbe.gov.za. When)[Tenders@dbe.gov.za. ](to Tenders@dbe.gov.za. When)[When](to Tenders@dbe.gov.za. When) sending the questions, Bidders should indicate the tender number (DBE184) to be able to locate the correspondence.  \nvi. Bidders must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required.  \n4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session)  \n\n| No. | Question raised | Response/ clarity |\n| --- | --- | --- |\n| 1. | It is understood that this is a green field project, Bidders are not expected to build on what is currently existing. This is purely a greenfield which would follow a normal software development life cy","cbCaikADibPxt7SO","https://ap.wps.com/l/cbCaikADibPxt7SO","pdf",148576,"English","# Welcome and Introduction\n# Bid Presentation\n## Project summary/background\n## Presentation of Terms of Reference (TORs)\n# Supply Chain Management (SCM) Matters\n# Questions Raised and Responses Provided","[{\"question\":\"What is the purpose of tender DBE184?\",\"answer\":\"To appoint a service provider for the development and support of an improved Early Learning National Assessment application used by ELNA assessors during fieldwork.\"},{\"question\":\"Is attending the briefing session mandatory and what happens if a bidder fails to attend?\",\"answer\":\"Yes. The session is compulsory; failure to attend results in disqualification of the submitted bid.\"},{\"question\":\"When does the tender close and how should bids be submitted?\",\"answer\":\"The tender closes on 10 February 2023 at 11:00. Bids must be submitted on time; submissions after 11:00 are regarded as late and will not be accepted.\"}]","COMPULSORY BRIEFING SESSION - DBE184 - Appointment of a Service Provider | PDF",1792378922,13]