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Covers operating and administrative advance limits, required submission steps for site and sponsor claims, and repayment if estimated meal-based advances exceed actual earnings. Provides claim reminders, monthly claim due dates, and instructions for using FRIS Inquiry and the Illinois State Comptroller vendor payment systems to retrieve payment and warrant information, including required taxpayer identification details.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":35,"@type":76,"position":81},"https://docshare.wps.com/document/healthcare/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/claims-for-reimbursement-funding-and-disbursement-services-summer-food-service-program/535351/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/claims-for-reimbursement-funding-and-disbursement-services-summer-food-service-program/535351.png","ImageObject",300,407,{"name":92,"@type":93},"Riley West","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-19","2026-10-10",true,{"@type":102,"interactionType":103,"userInteractionCount":19},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"How do advance payments work for SFSP sponsors?","Question",{"text":112,"@type":113},"Sponsors may request advance funds only for claim months with ten or more serving days. Operating and administrative advance amounts are limited and calculated using prior-year totals or specific percentages based on meal preparation type and approved budgets.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"What must a sponsor submit after submitting a site claim?",{"text":117,"@type":113},"After completing and submitting the site claim(s), the sponsor must submit a sponsor claim for each month. Payment processing cannot begin until the sponsor claim is submitted.",{"name":119,"@type":110,"acceptedAnswer":120},"How are payments calculated, and what happens if advances are higher than earned claims?",{"text":121,"@type":113},"Operating and administrative reimbursement equals the number of meals claimed multiplied by the reimbursement rate, using year-to-date totals. If the advance amount based on estimated meals is greater than what the claim earns based on actual meals, the difference must be returned to the office.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},535351,1791624658,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":34,"category_name":35,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":19,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":52,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":144},1099523885074,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","CLAIMS FOR REIMBURSEMENT  \nFunding and Disbursement Services  \nThere are two different types of payments a sponsor may receive.  \n1. Advance Payments—You may only request advance funds for claim months with ten or more serving days.  \nOn the site Claim for Reimbursement, you will report an estimated meal count  \n(excluding seconds) based on anticipated participation.  \nA. Operating Advance (maximum of two) Will be paid the lesser of:  \ni. Total operating reimbursement paid for the same calendar month of the preceding year OR  \nii. Fifty percent of the amount needed for meals if vended OR  \niii. Sixty-five percent of the amount needed for meals if self-prepared  \nB. Administrative Advance (maximum of two)  \ni. If the sponsor qualifies for administrative advances, administrative advance funds would equal one-sixth of the approved Administrative Budget.  \nii. All advance requests greater than $40,000 must be approved by Amy Bianco. The sponsor must demonstrate administrative and management capability to justify the larger payment.  \n2. Claim Payments—Even if an advance claim is submitted for a month, you MUST submit a Claim for Reimbursement.  \nA. On the site Claim(s) for Reimbursement, you must report actual meals served.  \nB.  Operating and Administrative Reimbursement = meals claimed x reimbursement rate.  \nC. Payments are calculated using year-to-date totals.  \nNOTE: If your advance payment (based on estimated meal counts) is greater than what your claim earns (based on actual meal counts) you will have to return the difference to our office.  \nSUMMER FOOD SERVICE PROGRAM  \nIMPORTANT CLAIM REMINDERS  \n• You must do a SITE claim for each individual site, for each month of operation, regardless of the number of serving days.  \n• You must submit a SPONSOR claim for each month after completion of the site claim(s) . The payment process cannot begin until you submit the sponsor claim.  \n• Claims should be submitted as soon as possible after the end of the claiming month. We generally voucher weekly so the sooner you submit your claim, the sooner you will get paid.  \n• ALL claims (original and upward revisions) must be submitted by sponsors within 60 calendar days of the end of the claiming month in order to be paid with program funds.  \nCLAIM DUE DATES  \nClaim Month May  \nJune  \nJuly August September  \nDue Date July 30 August 29 September 29 October 30 November 29  \nFor any claim or payment questions  \ncontact Funding and Disbursements at 217-782-5256  \nFinancial Reimbursement Information System (FRIS) Inquiry  \nQuick Help  \nHow to Get There:  \n• From ISBE Home Page ([www.isbe.net](www.isbe.net) )  \n• Click FRIS Inquiry (see navigation links below State seal)  \nInstructions:  \n• Choose Project Year (current or prior year)  \n• Choose Search Method (RCDT Code or entity Name –  \nsee example at bottom of screen) (RCDT Code = Agreement Number)  \n• Enter RCDT Code (no dashes) or Entity Name in the Contains field  \n(depending on Search Method chosen – see example at bottom of screen)  \nProject Information:  \nClick on “Display Projects” to view all projects receiving funds for selected entity (NOTE: Source of Funds/Program Code for SFSP = 4225)  \n- From Search Results Screen: click on \\# column of project you wish to view more detailed information  \n- Project Summary Screen: most current information on file at the Illinois State Board of Education for the selected project  \n- Click for Details: to view more details (if applicable)  \nPayment Information:  \n• Choose:  \n-Recipient: entity responsible for administrating project, or  \n-Payee: entity receiving funds for distribution to participating entities/recipients  \n• Click on “Display Payments” to view entities receiving payments based on the information entered above  \n• Voucher Search Screen: enter EITHER: Voucher Number OR Date Range (see format)  \n-Default sort order = by descending voucher date  \n-Sort by Program Code = sort by Program Code in descending voucher date  \norder  \n-Sort ","cbCaiajvLj4Xlk5o","https://ap.wps.com/l/cbCaiajvLj4Xlk5o","pdf",456080,"English","# Funding and Disbursement Services\n## Advance Payments\n## Claim Payments\n# IMPORTANT CLAIM REMINDERS\n# CLAIM DUE DATES\n# Financial Reimbursement Information System (FRIS) Inquiry\n## Quick Help\n## Instructions\n## Project Information\n## Payment Information\n## Required Vendor Identification\n## Link to State Comptroller’s Web Site Instructions","[{\"question\":\"How do advance payments work for SFSP sponsors?\",\"answer\":\"Sponsors may request advance funds only for claim months with ten or more serving days. Operating and administrative advance amounts are limited and calculated using prior-year totals or specific percentages based on meal preparation type and approved budgets.\"},{\"question\":\"What must a sponsor submit after submitting a site claim?\",\"answer\":\"After completing and submitting the site claim(s), the sponsor must submit a sponsor claim for each month. Payment processing cannot begin until the sponsor claim is submitted.\"},{\"question\":\"How are payments calculated, and what happens if advances are higher than earned claims?\",\"answer\":\"Operating and administrative reimbursement equals the number of meals claimed multiplied by the reimbursement rate, using year-to-date totals. If the advance amount based on estimated meals is greater than what the claim earns based on actual meals, the difference must be returned to the office.\"}]","CLAIMS FOR REIMBURSEMENT - Funding and Disbursement Services - Summer Food Service Program | PDF",1791600224,25]