[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-160573-en":3,"doc-seo-160573-105":30,"detail-sidebar-cat-0-en-105":90},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":4,"category_id":11,"category_name":12,"doc_title":13,"doc_description":14,"doc_content":15,"file_id":16,"file_url":17,"file_type":18,"file_size":19,"view_count":4,"is_deleted":4,"is_public":20,"is_downloadable":20,"audit_status":20,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":14,"update_tm":28,"read_time":29},160573,137441390410,"Hazel","https://ap-avatar.wpscdn.com/avatar/2000252f4ab5702993?_k=1776741390130283984",8,"Research & Report","ChatGPT Use Policy - 1.0","ChatGPT Use Policy sets rules for employees using ChatGPT on (organization_name) computers and networks, defining appropriate functions and training expectations. It requires written disclosure when ChatGPT outputs information are used, transparent attribution when sharing with teams or the public, and verification of output accuracy before use. The policy also mandates consent from customers, vendors, and partners before entering their information into ChatGPT, prohibits sensitive data and improper conduct, and establishes reporting and disciplinary expectations for violations.","| Company Name: | Policy Name:\u003Cbr>ChatGPT Use Policy |\n| --- | --- |\n| Policy Number:\u003Cbr>ChatGPT Use Policy 1.0 | Effective Date: |\n| Responsible for Review: | Review Date: |\n| Purpose of Policy\u003Cbr>The purpose of this policy is to ensure that employees understand what functions should and should not be performed on ChatGPT when using (organization_name) computers and network. This policy also covers training for employees that use ChatGPT to ensure proper use of the software. |  |\n\nIntroduction  \nThis document provides guidelines for the appropriate use and training of ChatGPT in (organization_name) . It is not a comprehensive document covering all aspects of ChatGPT use. It offers principles to help guide employees, and specific policy statements serve as a reference point. It will be modified as new questions and situations arise.  \nChatGPT is a powerful AI chatbot that utilizes natural language processing to provide users with a personal interaction. This self-learning software has become popular in the workspace for starting drafts, asking questions, editing documents, and much more.  \nPolicy  \n• An employee that is planning to use ChatGPT must comply with all policies relating to ChatGPT.  \n• When an employee is using ChatGPT, it must be noted in writing that the information found was an output of ChatGPT and keep an updated list of the information outputted by the software.  \n• If an employee is sharing information with other team members or peers from (organization_name) , state verbally that the information came from ChatGPT to ensure transparency.  \n• Any information gathered from ChatGPT that is shared with the public or clients from (organization_name) , must state that the information was received from ChatGPT.  \n• An employee using ChatGPT must use caution and hesitancy when reading the output due to possible incorrect information or information that may not apply to their input.  \n• Consent is needed by the customer for their information to be entered into ChatGPT by an employee under (organization_name) .  \n• Consent is needed by vendors for their information to be entered into ChatGPT by an employee under (organization_name) .  \n• Consent is needed by the partner for their information to be entered into ChatGPT by an employee under (organization_name) .  \n• Training for ChatGPT should be periodic and cover inappropriate and appropriate inputs that could be entered into ChatGPT.  \n• Training for ChatGPT should cover how to identify an inappropriate/extraneous output from ChatGPT.  \nThe following actions are prohibited. It is unacceptable for employees to:  \n• Enter sensitive (organization_name) data/information into ChatGPT.  \n• Not read the policies within ChatGPT.  \n• Enter PII, coworker PII, customer PII, and other PII that the employee may have or know that applies to (organization_name) .  \n• Receive password suggestions from ChatGPT.  \n• Copy and paste the output from ChatGPT and claim as their own.  \n• Not review and verify the validity of the output from ChatGPT.  \nNote: Nothing in this policy is meant to, nor should it be interpreted to, in anyway limit your rights under any applicable federal, state, or local laws, including your rights under the US National Labor Relations Act to engage in protected concerted activities with other employees to improve terms and conditions of employment, such as wages and benefits.  \nEmployees will immediately report any activity that violates this Agreement to the employee’s supervisor, company management, or company Security Officer.  \nI have read, understand, and agree to comply with the foregoing policies, rules, and conditions governing the use of the company computer and telecommunications equipment and services. I understand that I have no expectation of privacy when using any telecommunication equipment or services. I am aware that the Internet and e-mail may be subject to monitoring. I am aware that violations of this guideline on the appropriate use of e-mail","cbCaiuDJv0kHDofa","https://ap.wps.com/l/cbCaiuDJv0kHDofa","pdf",75342,1,4,"English","en",105,"# Policy Purpose\n# Introduction and Scope\n# Policy Requirements\n# Prohibited Actions\n# Legal Notes and Reporting\n# Employee Acknowledgment and Signatures","[{\"question\":\"What must employees do before and during their use of ChatGPT at (organization_name)?\",\"answer\":\"Employees must comply with all ChatGPT-related policies. When ChatGPT-generated information is used, employees must note in writing that it is an output of ChatGPT and keep an updated list of the outputs.\"},{\"question\":\"Is it allowed to enter sensitive data or PII into ChatGPT?\",\"answer\":\"No. Employees are prohibited from entering sensitive (organization_name) data/information and from entering PII, coworker PII, customer PII, and other applicable PII into ChatGPT.\"},{\"question\":\"What consent is required for entering information into ChatGPT?\",\"answer\":\"Consent is required from customers, vendors, and partners before an employee under (organization_name) enters their information into ChatGPT.\"}]","ChatGPT Use Policy - 1.0 | PDF",1788069042,10,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":13,"keywords":34,"description":14,"schema_data":35,"social_meta":85,"head_meta":87,"extra_data":89,"updated_unix":28},"chatgpt-use-policy-10","",{"@graph":36,"@context":84},[37,53,67],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,48,51],{"item":41,"name":42,"@type":43,"position":20},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":47},"https://docshare.wps.com/document/","Document",2,{"item":49,"name":12,"@type":43,"position":50},"https://docshare.wps.com/document/research-report/",3,{"item":52,"name":13,"@type":43,"position":21},"https://docshare.wps.com/document/chatgpt-use-policy-10/160573/",{"url":52,"name":13,"@type":54,"author":55,"headline":13,"publisher":57,"fileFormat":60,"inLanguage":23,"description":14,"dateModified":61,"datePublished":61,"encodingFormat":60,"isAccessibleForFree":62,"interactionStatistic":63},"DigitalDocument",{"name":9,"@type":56},"Person",{"url":41,"name":58,"@type":59},"DocShare","Organization","application/pdf","2026-08-30",true,{"@type":64,"interactionType":65,"userInteractionCount":4},"InteractionCounter",{"@type":66},"ViewAction",{"@type":68,"mainEntity":69},"FAQPage",[70,76,80],{"name":71,"@type":72,"acceptedAnswer":73},"What must employees do before and during their use of ChatGPT at (organization_name)?","Question",{"text":74,"@type":75},"Employees must comply with all ChatGPT-related policies. When ChatGPT-generated information is used, employees must note in writing that it is an output of ChatGPT and keep an updated list of the outputs.","Answer",{"name":77,"@type":72,"acceptedAnswer":78},"Is it allowed to enter sensitive data or PII into ChatGPT?",{"text":79,"@type":75},"No. Employees are prohibited from entering sensitive (organization_name) data/information and from entering PII, coworker PII, customer PII, and other applicable PII into ChatGPT.",{"name":81,"@type":72,"acceptedAnswer":82},"What consent is required for entering information into ChatGPT?",{"text":83,"@type":75},"Consent is required from customers, vendors, and partners before an employee under (organization_name) enters their information into ChatGPT.","https://schema.org",{"og:url":52,"og:type":86,"og:title":13,"og:site_name":58,"og:description":14},"article",{"robots":88,"canonical":52},"index,follow",{"doc_id":7,"site_id":24},{"code":4,"msg":5,"data":91},[92,96,100,104,109,114,119,122,127,130,133],{"id":20,"doc_module":4,"doc_module_name":46,"category_name":93,"show_sort_weight":94,"slug":95},"Story & Novel",90,"story-novel",{"id":47,"doc_module":4,"doc_module_name":46,"category_name":97,"show_sort_weight":98,"slug":99},"Literature",80,"literature",{"id":21,"doc_module":4,"doc_module_name":46,"category_name":101,"show_sort_weight":102,"slug":103},"Exam",70,"exam",{"id":105,"doc_module":4,"doc_module_name":46,"category_name":106,"show_sort_weight":107,"slug":108},5,"Comic",60,"comic",{"id":110,"doc_module":4,"doc_module_name":46,"category_name":111,"show_sort_weight":112,"slug":113},6,"Technology",50,"technology",{"id":115,"doc_module":4,"doc_module_name":46,"category_name":116,"show_sort_weight":117,"slug":118},7,"Healthcare",40,"healthcare",{"id":11,"doc_module":4,"doc_module_name":46,"category_name":12,"show_sort_weight":120,"slug":121},30,"research-report",{"id":123,"doc_module":4,"doc_module_name":46,"category_name":124,"show_sort_weight":125,"slug":126},9,"Religion & Spirituality",20,"religion-spirituality",{"id":125,"doc_module":4,"doc_module_name":46,"category_name":128,"show_sort_weight":125,"slug":129},"World Cup","world-cup",{"id":29,"doc_module":4,"doc_module_name":46,"category_name":131,"show_sort_weight":29,"slug":132},"Lifestyle","lifestyle",{"id":134,"doc_module":4,"doc_module_name":46,"category_name":135,"show_sort_weight":105,"slug":136},19,"General","general"]