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It outlines correspondence handling by directing official and non-official requests to designated secretaries for timely updates. It also details official visitation procedures, including hotel arrangements, driver/page assignments, welcome practices, honor events, gift considerations, and expectations during opening sessions to ensure smooth introductions and scheduling for the Most Worthy Grand Matron and Most Worthy Grand Patron.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":53,"@type":76,"position":81},"https://docshare.wps.com/document/lifestyle/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/book-of-protocol-correspondence-and-official-visitation-information-2024-2027/270205/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/book-of-protocol-correspondence-and-official-visitation-information-2024-2027/270205.png","ImageObject",300,407,{"name":92,"@type":93},"Eden","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-22","2026-09-15",true,{"@type":102,"interactionType":103,"userInteractionCount":52},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"How should correspondence requiring timely attention be handled?","Question",{"text":112,"@type":113},"When sending correspondence requiring action and timely attention, send a copy to the secretaries so they can keep the principals updated.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"What arrangements should be made before an official visit?",{"text":117,"@type":113},"As soon as practical prior to the official visit, reserve hotel rooms for both the MWGM and MWGP and provide two suites, one for each.",{"name":119,"@type":110,"acceptedAnswer":120},"What is expected during the opening session introductions?",{"text":121,"@type":113},"Seats should be reserved and courtesies should be extended during their visit; guests should be escorted properly to the East and song or tribute programming should occur after formal escort and Grand Honors.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},270205,1791166504,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":52,"category_name":53,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":52,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":139,"language":140,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":67,"update_tm":144,"read_time":145},1374391974468,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","BOOK OF PROTOCOL FOR USE BY GRAND CHAPTERS  \nAND SUBORDINATE CHAPTERS DIRECTLY UNDER GENERAL GRAND CHAPTER  \nThe Book of Protocol has been found to be a helpful guide for Eastern Star etiquette.  \nCORRESPONDENCE: Our schedules keep us away from home and the office for weeks at a time; for this reason, when sending correspondence requiring action and timely attention, please send a copy to our secretaries so they can help keep us updated.  \nPlease send official correspondence for Billie to:  \nLinda Hattrick, PGM, Idaho  \nP. O. Box 6098  \nKingman, AZ 86402  \nemail: [infor@hattricks.biz](infor@hattricks.biz)  \nPlease send other requests or information for Billie to:  \nJill Apolinar  \n6868 Dove Court  \nChino, California 91710  \nemail: [jillapoinar@verizon.net](jillapoinar@verizon.net)  \nPlease send official correspondence for Mike to:  \nKaren Robinson  \n567 Clark Coombs Lane  \nCampbellsburg, KY 40011  \n502-599-6029  \n[email: ktoes16@gmail.com](email: ktoes16@gmail.com)  \nPlease send other requests or information for Mike to: [mberry@easternstar.org](mberry@easternstar.org)  \nCourtesies Extended to the Most Worthy Grand Matron and Most Worthy Grand Patron  \nOFFICIAL VISITATION INFORMATION:  \n• As soon as practical prior to your Official Visit, please make hotel room reservations for both the MWGM and MWGP. Two suites should be provided, one for the MWGM and one for the MWGP. Please let them know the name of the hotel, its location, phone number and hotel confirmation numbers so they will have this information for themselves and their families. Also, please inform the secretaries of all payments not covered by the host jurisdictionsand required of the MWGM and MWGP.  \nWho’s Who 2024-2027-181  \n• If possible, please email or mail a copy of your tentative program and information about any special pre-Session activities.  \n• If you would like a picture of the MWGM and the MWGP for your program, please contact the Right Worthy Grand Secretary’s office at (202) 667-4737 or email [rwgsecretary@easternstar.org](rwgsecretary@easternstar.org).  \n• Please appoint a Driver and a Page for both the MWGM and MWGP, and give the Most Worthys their name and phone number in case of delay.  \n• Please have the Driver at the airport to pick up the Most Worthys. If they are arriving by car, please have a Page available to meet them at the hotel. It would be helpful if the Driver/Page explains as much of the schedule of events as possible.  \n• If the Worthy Grand Matron and Worthy Grand Patron are not available when the Most Worthys arrive, a welcome call or note to their room is proper.  \n• The Driver should talk to the MWGM and the MWGP to confirm departure times and be sure arrangements are made so they can be atthe airport at least 2 hours before their flight time.  \n• If there are OES functions outside the hotel, the Driver should provide transportation for the MWGM and MWGP as needed.  \n• Please put a copy of your Grand Chapter Program and any required tickets in the Most Worthys' hotel suites.  \n• Please send a copy of your correspondence or e-mails to the Secretary of both the MWGM and the MWGP. This practice will keep the necessary information available to everyone so things will move along smoothly.  \nSPECIAL EVENTS: Please send notifications of special events (multi-jurisdictional gatherings, Grand Chapter anniversaries, etc.) to the Secretaries of the MWGM and MWGP in the event they might desire to attend.  \nGGC OFFICER HONOR EVENTS: When the MWGM and MWGP have their Official Visit to the home jurisdiction of a General Grand Chapter Officer (elected or appointed), please attempt to hold the honor event within 24 hours (before or after) the formal opening when distinguished guests are presented (introductions/escort) .  \nGIFTS: The Most Worthy Grand Matron and Most Worthy Grand Patron fly to most Jurisdictions. If you present large or breakable gifts to them, you should be prepared to mail the gifts to their homes. An Honorary Membership is the","cbCainzRMevn3wH0","https://ap.wps.com/l/cbCainzRMevn3wH0","pdf",267728,12,"English","# Correspondence\n## Sending official and other requests\n# Official visitation information\n## Hotel reservations and advance materials\n## Driver and page arrangements\n## Welcome procedures and timing\n# Special events and honor events\n# Gifts\n# Courtesies for past Most Worthy grand matron/patron\n# Opening session procedures","[{\"question\":\"How should correspondence requiring timely attention be handled?\",\"answer\":\"When sending correspondence requiring action and timely attention, send a copy to the secretaries so they can keep the principals updated.\"},{\"question\":\"What arrangements should be made before an official visit?\",\"answer\":\"As soon as practical prior to the official visit, reserve hotel rooms for both the MWGM and MWGP and provide two suites, one for each.\"},{\"question\":\"What is expected during the opening session introductions?\",\"answer\":\"Seats should be reserved and courtesies should be extended during their visit; guests should be escorted properly to the East and song or tribute programming should occur after formal escort and Grand Honors.\"}]","Book of Protocol - Correspondence and Official Visitation Information 2024-2027 | PDF",1789455108,18]