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Benefits and post-completion uses are weighed against legal exposure, emphasizing accuracy, field verification, markup drawings, and maintaining current inputs across disciplines.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/as-built-documents-legal-solution-best-practices-understanding-the-risks-and-responsibilities/648351/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/as-built-documents-legal-solution-best-practices-understanding-the-risks-and-responsibilities/648351.png","ImageObject",300,407,{"name":92,"@type":93},"SANS","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-30","2026-10-23",true,{"@type":102,"interactionType":103,"userInteractionCount":24},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"What does “as-built” documentation represent in AIA contract practice?","Question",{"text":112,"@type":113},"It reflects the work as constructed, including field changes, selections during construction, approved shop drawings and submittals, and other authorized modifications.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"How do record drawings relate to contract documents and as-builts?",{"text":117,"@type":113},"Record drawings compile and edit on-site changes noted on the contract document set into an architect-reviewed package intended to represent completed conditions.",{"name":119,"@type":110,"acceptedAnswer":120},"What key risks are associated with as-built records?",{"text":121,"@type":113},"Courts have assigned liability for inaccuracies, missing approvals for unreflected changes, and entitlement disputes for extra-contractual damages, especially where electronic data lacks sufficient field verification and precision.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},648351,1792793198,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":24,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":14,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":129,"read_time":24},962090760505,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","legal solution  \nBEST PRACTICES  \n“As-Built” Documents  \nunderstanding the risks and responsibilities  \nBy William S. Thomas  \nC urrent versions of the American  \nInstitute of Architects (AIA) family  \nof contracts address responsibility for preparation of project documentation which reflects the “as-built” condition of the work. Providing “as-designed” or“as-constructed” record drawings is an additional service under the standard B101 Owner/Architect agreement. The A201 “General Conditions,” however, require the contractor to keep and maintain documentation reflecting field changes, selections made during construction, approved shop drawings and submittals, and which serves as a “record of the Work as constructed.”(Article 3. 11) . These “asbuilt” documents are to be provided to the Architect and Owner at the conclusion of work, and have many uses and benefits. While these contract provisions reflect the typical expectations for construction professionals, the trend is away from this practice, and towards a more custom approach, with owners seeking access to more and more robust and integrated documentation, some of it from the design professional, and all of it for free.  \nUNDERSTANDING THE LANGUAGE  \nAs with all things in construction, the words used to describe documents reflecting the work as built are not interchangeable. The work product of the design professional, used  \nby the contractor to construct the project, are typically referred to as the Construction Documents, or Contract Documents, consisting of drawings and specifications. These documents show the project “as designed,” and are the baseline from which the “as constructed”set of documents are generated. From time to time, due to addenda issued during bidding, and before construction, the design professional will issue a set of “Conformed Documents,” which incorporate these pre-construction changes. During the project, the  \nscope and execution of work changes, invariably, as a natural part of the construction process. These changes often result from design modifications, differing site conditions, contractorrequested changes, responses to  \nRFIs, or value engineering, among  \nother reasons . These changes are tobe documented so what was actually constructed can be memorialized. This report of changes is typically made directly on the Contract Documents by the contractor, the end product of which are the As-Built drawings.  \nSome owners request the architect issue a set of documents at the end of the job which incorporate all of the changes reflected in the As-Builts, often referred to as “Record Drawings.” Record Drawings take the notes of changes made to the on-site Contract Document drawing set, which are then edited and compiled in an “architect reviewed”set reflecting the on-site changes, and purportedly representing the conditions of the completed project. They could also include the “Shop Drawings,” those documents prepared by a contractor, supplier, manufacturer, subcontractor, or fabricator, reflecting their drawn version of the information shown in the Contract Documents. These documents are then officially released, in either paper or electronic format.  \n38 MAY 2021 [www. mcs mag. com](www. mcs mag. com)  \nIf the project is using BIM technology, the participants may be creating their documents in separate distinct models based on their discipline, as architects, structural engineers, building service engineers, contractors, subcontractors, or suppliers. Their individual building models are uploaded to a shared data environment, known as the “Common Data Environment,” where they can be accessed and combined. These individual models are then imported into a single piece of software, and become a“Federated Model.”  \nBENEFITS VERSUS RISKS  \nAs-Builts provide a resource available during the project which depict all current, authorized changes, work scope and materials installed. This makes them an excellent tool for proving claims of unanticipated cond","cbCaiiNf3tf2128L","https://ap.wps.com/l/cbCaiiNf3tf2128L","pdf",225792,"English","# Understanding the Risks and Responsibilities\n## Understanding the Language\n## Benefits Versus Risks","[{\"question\":\"What does “as-built” documentation represent in AIA contract practice?\",\"answer\":\"It reflects the work as constructed, including field changes, selections during construction, approved shop drawings and submittals, and other authorized modifications.\"},{\"question\":\"How do record drawings relate to contract documents and as-builts?\",\"answer\":\"Record drawings compile and edit on-site changes noted on the contract document set into an architect-reviewed package intended to represent completed conditions.\"},{\"question\":\"What key risks are associated with as-built records?\",\"answer\":\"Courts have assigned liability for inaccuracies, missing approvals for unreflected changes, and entitlement disputes for extra-contractual damages, especially where electronic data lacks sufficient field verification and precision.\"}]","As-Built Documents - Legal Solution - Best Practices - Understanding the Risks and Responsibilities | PDF"]