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|\n| SMS |\n| Publication Requirement |\n| Internal / External |\n| Primary Source |\n\n\n| Document Status\u003Cbr>|  |  |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- | --- | --- |\n| Version \\# | Date\u003Cbr>Reviewed |  | Prepared by |  | \u003Cbr>Reviewed by | Endorsed | Approved |\n| 4.1 | 11 Apr 24 |  | Configuration\u003Cbr>Management\u003Cbr>Administrator |  | Stakeholders | Configuration Manager | Head of Engineering Standards\u003Cbr>22.04.2024 |\n| Amendment Record\u003Cbr>|  |  |  |  |  |  |  |\n| \u003Cbr>Amendment |  | Date |  | \u003Cbr>Clause | Description of Amendment |  |  |\n| \u003Cbr>Version \\# |  | Reviewed |  | |  |  |  |\n| 4.0 |  | 17 Jan 22 |  | Various | Significant re-write of procedure |  |  |\n| 4.1 |  | 11 Apr 24 |  | 2.4 | NSW signal drawings reference added to Drawing Numbering section. |  |  |\n\nTable of Contents  \nTable of Contents .............................................................................................................................................2  \n1 Introduction.............................................................................................................................................4  \n1.1 Purpose ..........................................................................................................................................4  \n1.2 Procedure Owner ...........................................................................................................................4  \n1.3 Definitions.......................................................................................................................................4  \n1.4 Reference Documents ...................................................................................................................5  \n1.5 Responsibilities ..............................................................................................................................5  \n2 Overview..................................................................................................................................................6  \n2.1 ARTC Drawing Management System (DMS) .................................................................................6  \n2.1.1 Business Unit Repositories ............................................................................................................. 7  \n2.1.2 Project Repositories ........................................................................................................................ 8  \n2.2 Public Transport Victoria (PTV) Drawing Management System ....................................................8  \n2.3 Managing Drawings .......................................................................................................................9  \n2.3.1 DMS Administrator.......................................................................................................................... 9  \n2.3.2 Saving, Searching and Updating Files ............................................................................................ 9  \n2.3.3 File Formats .................................................................................................................................... 9  \n2.3.4 NAN Numbers / Project Numbers / Cost Codes ........................................................................... 10  \n2.3.5 Historical Drawings ....................................................................................................................... 10  \n2.4 Drawing Numbering ..................................................................................................................... 11  \n2.5 Metadata ...................................................................................................................................... 12  \n3 Accessing the ARTC DMS ...................................................................................................................14  \n3.1 User Access Li","cbCaivrwWjRPhZzI","https://ap.wps.com/l/cbCaivrwWjRPhZzI","pdf",1865960,28,"English","# 1 Introduction\n## 1.1 Purpose\n## 1.2 Procedure Owner\n## 1.3 Definitions\n## 1.4 Reference Documents\n## 1.5 Responsibilities\n# 2 Overview\n## 2.1 ARTC Drawing Management System (DMS)\n## 2.2 Public Transport Victoria (PTV) Drawing Management System\n## 2.3 Managing Drawings\n## 2.4 Drawing Numbering\n## 2.5 Metadata\n# 3 Accessing the ARTC DMS\n## 3.1 User Access Licences\n## 3.2 Logging into the ARTC DMS\n## 3.3 Help and Training\n# 4 Existing Drawings\n## 4.1 Searching for Existing Drawings\n## 4.2 Viewing / Downloading PDF Copies of Existing Drawings\n## 4.3 Booking-Out and Updating Existing Master CAD Drawings\n## 4.4 Booking-In Updated Existing Master CAD Drawings\n## 4.5 Standard Drawings\n## 4.6 Archiving Redundant Existing Drawings\n## 4.7 Cancelled or Deferred Projects\n## 4.8 Updating of Field Maintenance Drawing Copies\n# 5 New Drawings\n## 5.1 Requests for New Drawing Numbers\n## 5.2 Booking-In New Drawings","[{\"question\":\"What is the purpose of the ARTC Drawing Management System (DMS) document?\",\"answer\":\"It sets out the governance and procedures for managing drawings within the ARTC network-wide environment, including roles, responsibilities, and how drawings are handled from creation to archiving.\"},{\"question\":\"Who is responsible for configuration management and review in this document?\",\"answer\":\"The document identifies a Configuration Management Administrator and includes stakeholders, configuration management involvement, and engineering standards endorsement and approval roles.\"},{\"question\":\"How are existing and new drawings handled differently?\",\"answer\":\"Existing drawings focus on searching, viewing/downloading PDF copies, booking-out and updating master CAD drawings, booking-in updated versions, and archiving redundant items. New drawings cover requests for new drawing numbers and booking-in newly created drawings.\"}]","ARTC Drawing Management System - EGP-04-02 | PDF",1792859224,71]