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The document explains how assigning the correct role to each user ensures proper access to complete testing tasks, including optional roles and their view-only capabilities. It also describes role combinations required for importing organization participation and student registration/accommodations data, and introduces adaptable team structures and common scenario workflows for test day administration.",{"@graph":69,"@context":126},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/act-now-user-roles-building-a-test-administration-team/529533/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/act-now-user-roles-building-a-test-administration-team/529533.png","ImageObject",300,407,{"name":92,"@type":93},"Rainbow Cat","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-17","2026-10-09",true,{"@type":102,"interactionType":103,"userInteractionCount":81},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118,122],{"name":109,"@type":110,"acceptedAnswer":111},"Why must each user be assigned an appropriate role in ACT Now?","Question",{"text":112,"@type":113},"Each role determines the permissions and access level needed to carry out specific test administration tasks. Assigning the correct role enables users to complete their responsibilities successfully.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"Can a single user have multiple roles in ACT Now?",{"text":117,"@type":113},"Yes. The document states you can assign multiple roles to a single user in ACT Now.",{"name":119,"@type":110,"acceptedAnswer":120},"What roles might be needed to import an Organization Participation File?",{"text":121,"@type":113},"If a district test coordinator needs to import an Organization Participation File, the contract coordinator must assign both the district test coordinator role and the organization invitation importer role to that individual.",{"name":123,"@type":110,"acceptedAnswer":124},"How do district and school test coordinators differ in their access and responsibilities?",{"text":125,"@type":113},"A district test coordinator provides district-level oversight and has district- and school-level access, while a school test coordinator provides school-level oversight for managing students, staff, and test event details in ACT Now.","https://schema.org",{"og:url":83,"og:type":128,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":130,"canonical":83},"index,follow",{"doc_id":132,"site_id":62},529533,1791711363,{"code":4,"msg":5,"data":135},{"doc_id":132,"user_id":136,"nickname":92,"user_avatar":137,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":138,"file_id":139,"file_url":140,"file_type":141,"file_size":142,"view_count":81,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":39,"language":143,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":144,"faqs":145,"seo_title":146,"seo_description":67,"update_tm":147,"read_time":46},962090769181,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","ACT Now  \nUSER ROLES  \nBuilding a Test Administration Team  \nPROGRAM: STATE, DISTRICT | PRODUCT: ALL PRODUCTS | AUDIENCE: TESTING STAFF  \nTest administration team: An organization’s test administration team is made up of multiple individuals who are assigned different roles, responsibilities, and permissions in ACT® Now™ and in ACT® Test Center Manager™ (TCM™ ). Each user needs to be assigned a role that gives them the right level of access to successfully carry out their tasks. The roles and permissions outlined in this document can help you build your team in ACT Now and determine which roles your team members need to be assigned.  \nUnderstanding User Roles  \nUser roles reflect user permissions and responsibilities and determine the level of access required to use ACT Now to complete testing tasks. IMPORTANT: You can assign multiple roles in ACT Now to a single user.  \nAn individual user can view only the organization(s) associated with that user. For example, a district test coordinator may see all the schools in their district while a school test coordinator may only see their individual school.  \nThe following roles and access levels are available for selection in ACT Now, and illustrated in the figure on page 2:  \n􀁺 Contract coordinator provides program oversight at the highest organization level in the state or district contract.  \n􀁺 District test coordinator provides district-level oversight and has district-and school-level accesses in ACT Now.  \n􀁺 School test coordinator provides school-level oversight and access in ACT Now to manage students, test event staff, and test event details.  \n􀁺 Organization invitation importer has permission to upload an Organization Participation File into ACT Now, which allows users to confirm their school’s participation in an upcoming administration. If a district test coordinator needs permission to import an Organization Participation File, then the contract coordinator would need to assign both the district test coordinator role AND the organization invitation importer role to that individual.  \n􀁺 Student data importer has permission to import a Student Registration File into ACT Now. This user also has permission to import an Accommodations Students File for PreACT Assessments and WorkKeys. If a district or school test coordinator needs the ability to import student data, they will need the student data importer role AND their test coordinator role.  \n􀁺 School administrator (often the superintendent or principal) can be assigned to support school staff directly involved in test administration. This optional role has view-only access at the district or school level and may send reminders to testing staff. This role is often used by principals who wish to monitor progress.  \n􀁺 Test accommodations coordinator can optionally be assigned to help the test coordinator manage accommodations and supports on behalf of students at the school level.  \n􀁺 Test event staff (including room supervisors, room proctors, and roving proctors) provide test-day test administration coverage at the school level. This role will primarily use ACT Now to access TCM for test day administration and policy review.  \n© 2026 by ACT Education Corp. All rights reserved. Page 1 of 8 SU23003 .CJ23044  \nTest Administration Team: Roles and Responsibilities  \nContract-level program oversight in ACT Now  \nContract Coordinator  \n\n|  |\n| --- |\n| \u003Cbr>Upload files to invite schools to participate in an administration |\n\nOrganization Invitation Importer (optional)  \n\n|  |\n| --- |\n| \u003Cbr>District- & school-level access in ACT Now |\n\nDistrict Test Coordinator  \nSchool-level student, staff, and test event management in ACT Now & TCM  \nSchool Test Coordinator  \n\n|  |  |\n| --- | --- |\n|  | Test event–level use |\n|  | of TCM on test day |\n\nTest Event Staff  \n\n|  |\n| --- |\n| \u003Cbr>Help manage student accommodations |\n\nTest Accommodations Coordinator (optional)  \n\n|  |\n| --- |\n| \u003Cbr>School-level support with view-only access |\n\nSchool Adm","cbCaije8LdjUCT3g","https://ap.wps.com/l/cbCaije8LdjUCT3g","pdf",228945,"English","# Understanding User Roles\n## Core principles for assigning roles\n# Available Roles and Access Levels\n## Contract Coordinator\n## District Test Coordinator\n## School Test Coordinator\n## Organization Invitation Importer (optional)\n## Student Data Importer (optional)\n## School Administrator (optional)\n## Test Accommodations Coordinator (optional)\n## Test Event Staff\n# Adaptable Team Structure\n# Common Scenarios\n## Scenario 1","[{\"question\":\"Why must each user be assigned an appropriate role in ACT Now?\",\"answer\":\"Each role determines the permissions and access level needed to carry out specific test administration tasks. Assigning the correct role enables users to complete their responsibilities successfully.\"},{\"question\":\"Can a single user have multiple roles in ACT Now?\",\"answer\":\"Yes. The document states you can assign multiple roles to a single user in ACT Now.\"},{\"question\":\"What roles might be needed to import an Organization Participation File?\",\"answer\":\"If a district test coordinator needs to import an Organization Participation File, the contract coordinator must assign both the district test coordinator role and the organization invitation importer role to that individual.\"},{\"question\":\"How do district and school test coordinators differ in their access and responsibilities?\",\"answer\":\"A district test coordinator provides district-level oversight and has district- and school-level access, while a school test coordinator provides school-level oversight for managing students, staff, and test event details in ACT Now.\"}]","ACT Now - User Roles - Building a Test Administration Team | PDF",1791521395]