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The document outlines purpose and objectives for creating a professional, educational exhibit environment, including the meaning of “ACS” and eligibility requirements tied to patient care and surgical practice. 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The policies and procedures may differ greatly from other meetings or tradeshows, and we encourage you to read them in their entirety.  \nAll exhibit matters and questions not covered by these Policies and Procedures are subject to the decision of the ACS. These Policies and Procedures may be amended at any time by the ACS, and all amendments shall be equally binding on all parties. In the event of any amendment or addition to these Policies and Procedures, written notice will be given by the ACS to Exhibitors who may be affected.  \nGENERAL  \nIntroduction and Objectives  \nThe purpose of our policies and procedures for the Exhibits is to provide a professional and educational environment in which the Exhibitor can demonstrate, and the attending surgeon can view, products and services that improve the quality of care given to the patient, enhance the management of the surgical practice, or contribute to the educational and instructional atmosphere of the meeting. Our policies and procedures, along with the application for exhibit space, are an integral and binding part of your contract with the American College of Surgeons (ACS) and have been designed tobe implemented in a fair, effective, and equitable manner. The abbreviation “ACS” used in the policies and procedures shall mean the American College of Surgeons, a not-for-profit corporation, and, as the context may require, its directors, officers, agents, and/or employees duly acting for the ACS in the management of the exhibition.  \nExhibitor Eligibility  \nAll products and services to be exhibited must be directly related to patient care and safety or the practice of surgery and approved by the ACS Exhibits Committee in its sole and absolute discretion. All decisions are final. Exhibitors may only display products and services regularly manufactured or distributed through the company’s regular course of business and described in their application or approved in writing by the Exhibits Committee.  \nApplications deemed ineligible will be returned with a full refund. Eligibility and/or approval of an application to Exhibit Hall does not indicate an endorsement of a product or service by the ACS. Any indication of such by an Exhibitor will constitute removal from the Exhibit Hall. Distribution of any printed material, showing of equipment and product presentations to the ACS registrants or guests by Exhibitors other than in the Exhibitor’s assigned exhibit space during the official dates of the Clinical Congress is prohibited.  \nOfficial Meeting Dates/Exhibitor Events  \nThe ACS Clinical Congress 2025 has sessions beginning Saturday, October 4, 2025, and extending through Tuesday, October 7, 2025, at 5:00 pm.  \nExhibit Hours:  \nSunday, October 5 9:00 am–3:30 pm  \nMonday, October 6 9:00 am–3:30 pm  \nTuesday, October 7 9:00 am–2:00 pm  \nDuring the period of 8:00 am Saturday, October 4, 2025, through Tuesday, October 7, 2025, at 5:00 pm, neither Exhibitors nor their agents may conduct, participate in, or support any educational or marketing activities directed toward Clinical Congress registrants other than as part of an approved exhibit without the permission of the ACS. Further information regarding Exhibitor Events will be sent to all exhibiting companies in late April.  \nPAYMENTS AND CANCELATIONS  \nDeposit and Rental Fees  \nEach Exhibitor must have on file with the ACS a complete and accurate application, which includes a deposit equaling 100% of the total booth cost (after February 21, 2025) . Space is rented at $44.50 per square foot for corner locations and $43.50 per square foot for in-line booths up to 399 square feet. Island booths, 400 square feet or more, will be rented at $41.50 per square foot and $23.00 p","cbCairNUz76Xh6Bo","https://ap.wps.com/l/cbCairNUz76Xh6Bo","pdf",947717,"English","# Policies and Procedures\n## Introduction and Objectives\n## Exhibitor Eligibility\n## Official Meeting Dates/Exhibitor Events\n## Payments and Cancelations\n### Deposit and Rental Fees\n### Space Assignment and Payment Schedule\n### Priority Point Systems and Space Assignment","[{\"question\":\"What is the purpose of the ACS exhibit policies and procedures?\",\"answer\":\"The policies are designed to provide a professional and educational environment where exhibitors can demonstrate products and services that improve patient care quality, support surgical practice management, or contribute to the meeting’s educational atmosphere.\"},{\"question\":\"What products and services are eligible to be exhibited?\",\"answer\":\"Products and services must be directly related to patient care and safety or the practice of surgery and must be approved by the ACS Exhibits Committee in its discretion.\"},{\"question\":\"How are booth spaces assigned and what affects the priority point system?\",\"answer\":\"Space assignments consider priority points, date of receipt, and exhibitor preferences for proximity, subject to space availability and required services. Priority points are based on exhibit size and sponsorship purchases.\"}]","ACS Clinical Congress 2025 - Policies and Procedures | PDF",1789997867,15]