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About this PPT document  \n2. Use Built-in Layouts  \n3. Semantics: Headings, Lists and Tables  \n4. Alternative Texts  \n5. Reading Order  \n6. Colours & Contrast  \n7. Meta data  \n8. General MS Office Aspects  \n9. PDF Export  \n10. PDF Remediation  \n11. Alternative presentation formats  \nIntroduction  \n• This PowerPoint document summarizes the most important aspects to consider regarding the accessibility of PPT documents.  \n• The document does not address the accessibility of the presentation [itself. E.g. live](itself. E.g. live) presentation in a course.  \n• The document also serves as a demonstration object with bad and good examples of accessibility.  \n• In order to benefit optimally from this document, the e-Accessibility Basics on the ETHZ Info Platform are required.  \n• Disclaimer:  \n− Unfortunately, PowerPoint as a format is fundamentally ill-suited for digital accessibility. Neither rich semantics nor possibilities for flexible output are provided.  \n− This document shows ways to avoid the worst in-accessibilities.  \n− The last sections show how PDFs from PPT can be prepared accessibly afterwards.  \nUse built-in layouts  \nIn MS Office, use built-in resources whenever possible. This will increase the chance that your content will find its way into a PDF handout. Z. B.  \n• Choose built-in slide layouts:  \n• Home > Slides > View Slide > choose  \nEspecially avoid working with Text Boxes, SmartArt, WordArt and other «Floating Objects»  \n28.04.2023 4  \nSemantics-Headings  \n• By default Powerpoint comes with no headings.  \n• Instead, the slides can be given titles.  \n• Make sure that each slide has a meaningful title that briefly and accurately describes the content that follows.  \n• Towards the end of this document you will hear about refining the heading structure of the document in the export PDF.  \nSemantics – Tables  \n- 2021 2020 2019 2018  \n\n| Lorem ipsum dolor | 1606 | 1678 | 2072 | 2196 |\n| --- | --- | --- | --- | --- |\n| Excepteur sint occaecat | 373 | 281 | 381 | 410 |\n| Ut enim ad minim veniam | 537 | 607 | 733 | 786 |\n| Nostrud exercitation | 365 | 425 | 506 | 559 |\n| Consectetur adipiscingelit | 318 | 349 | 355 | 359 |\n| Nim ad minim veniam | 13 | 16 | 97 | 82 |\n\nMake sure all data tables come with table headers. In most cases this means that the table has both column and row headers.  \n• Mark table > Table Design (tab) > check“Header Row” and “First Columns” checkboxes  \nSemantics-Lists  \n• Make sure all lists are marked as lists  \n− Numbered or unnumbered  \n• Home (tab) > Paragraph  \nIn PowerPoint it is almost more difficult to work without lists than with. This point should not really be a challenge.  \nAlternative Texts  \n• Alternative texts are primarily designed for illustrations of all kinds. For images, graphics, charts, icons and symbols.  \n• In PowerPoint it often makes sense to assign alternative texts for other contents and groupings of contents.  \n• For example, for complex diagrams, which consist of several objects.  \n• The basic requirements for handling images are not discussed here. Refer to Alternative texts and text alternatives article in the FAQs & Quick Wins section on the ETHZ info platform.  \nAdd alternative text to image  \nProvide the images in your PPT documents with alternative texts, as follows:  \n1. Right mouse click on the image  \n2. Select “View Alt Text  ” from overlay menu > side pane “Alt Text” appears (right)  \n3. Enter alternative text in text field or  \n4. Check “Mark as decorative” for purely decorative images","cbCaijVk9iv2IqUe","https://ap.wps.com/l/cbCaijVk9iv2IqUe","pdf",2384863,24,"English","# Agenda\n## About this PPT document\n## Use Built-in Layouts\n## Semantics: Headings, Lists and Tables\n## Alternative Texts\n## Reading Order\n## Colours & Contrast\n## Meta data\n## General MS Office Aspects\n## PDF Export\n## PDF Remediation\n## Alternative presentation formats","[{\"question\":\"What is the main purpose of this PPT accessibility document?\",\"answer\":\"It summarizes key aspects for improving the accessibility of PPT documents and serves as a demonstration with bad and good examples. It also explains how PDFs exported from PPT can be prepared accessibly afterwards.\"},{\"question\":\"How should slide headings be handled for accessibility?\",\"answer\":\"PowerPoint by default does not include headings, so each slide should be given a meaningful title describing the following content accurately. Later sections refine the heading structure during export to PDF.\"},{\"question\":\"What steps should be used to add alternative text to images in PowerPoint?\",\"answer\":\"Right-click the image, choose “View Alt Text,” and open the Alt Text side pane. Enter the alternative text in the field, or mark purely decorative images as decorative using the provided option.\"}]","Accessible PPT-Documents - e-Accessibility Basics | PDF",1790051238]